Location: Various Locations, Myanmar
Closing Date: Thursday, 05 December 2013
21 November 2013
Reference no. VA13/090
The United Nations World Food Programme, Myanmar - Vacancy Announcement
Contract type: Fixed Term Contract GS-4
Post title: Admin Assistant
Number of Post: One
Duty Station: Maungdaw
Report To: Finance and Admin Officer
Duration of service: 1 year (Extendable)
Deadline for application: December 2013
Qualified women are especially encouraged to applyD
uties and Responsibilities:
Under the direct supervision of Finance and Admin Officer in Maungdaw and overall supervision bythe Head of Sub-office in Maungdaw, the incumbent will perform the following duties:-
- Extract, input, review for accuracy and file data from various sources in administrative, humanresources, NFI procurement and other WFP systems;
- Maintain a selected number of administrative control records, such as for commitments andexpenditures, travel, insurance and other;
- Initiate and process administrative actions such as those found in human resources, travel,procurement, disbursement;
- Assist in monitoring status of expenditures and allotments through WFP corporate systems,record variations, update budget tables and consolidate data for budget review;
- Make computations, calculations and estimates and prepare reports or assist in thepreparation of periodic reports including forms, tables, charts and other;Draft correspondence relating to the area of responsibility;
- Design and update charts and tables utilizing graphic tools, design hard copy and computerresident forms;
- initiate, update and track computer assisted processing of administrativeactions;
- Make in the preparation of administrative reports and financial documents such as stationerystocks, payment vouchers, ledger update and WINGS II finance entry;
- Prepare human resources report such as staff salary, overtime and entry staff leave inPASPORT;
- Assist with day-to-day administration of contracts with external contractors; check contractors'invoices against the goods and services provided and process payments;
- Provide information related to the above functions and exchange a variety of statisticalinformation;
- Search for, retrieve, compile, assemble and archive a variety of statistical data from computerfiles, records, reports or from other sources for internal/external use; provide basic analysis ofthe data as requested;
- Prepare administrative arrangement for training/workshop;
- Make travel arrangements in line with administrative rules and procedures;
- Set up, classify and maintain files;Initiate and modify automated transactions;
- Perform other related duties as required;
QualificationEducation:
- Minimum Secondary school education.
- Supplemented by technical or University courses in a field related to the post will be an advantage.
- Experience:At least three years of progressive responsible support work experience in general administrative work with at least one year at the level 3 or equivalent.
Knowledge:Training and/or experience utilising computers, including word processing, spreadsheet and otherWFP standard software packages and systems. Good with figures. General knowledge of UNsystem administrative policies, rules, regulations and procedures in the area of facilitymanagement
.Language:Communicate effectively in both written and oral English.
The ability to communicate in local ethniclanguage will be advantage.
Critical Success Factors:Ability to review a variety of data, identify and adjust data discrepancies. Identify and resolveoperational problems.
Ability to communicate moderately complex matters clearly and concisely.Ability to perform detailed work, work of a confidential nature and/or to handle a large volume ofwork possibly under time constraints.
Ability to deal patiently and tactfully with people of differentnational and cultural backgrounds.
Desired skills:
- Formal training in administration. Knowledge of WFP administrative manuals in the area of finance,budget, human resources, transport, procurement or travel. Typing 35 wpm in English.
Please send applications to: Human Resources Unit
Administrative Assistant GS 4 (Maungdaw) United Nations World Food ProgrammeNo. 5 Kanbawza Street, Shwe Taung Kyar (2) WardBahan TownshipYangon, MyanmarP.O. Box 650
Email to: Myanmar.vacancy@wfp.orgNote: Applications are invited from interested Myanmar nationals. Interested candidates shouldsubmit their application with updated UN P-11 Form, relevant educational certificates showing highestlevel of educational attainment and the names and contact information of three references.
Please mention in the applications if there is, blood/marriage relationships with the existing WFP employees.Applications received after the closing date will not be considered. Only short-listed candidates willbe notified.
Please do not send original documents as they will not be returned.Position No. 22043154 MYANMAR OFFICE: No. 5 Kanbawza Street, Shwe Taung Kyar (2) Ward, Bahan Township, Yangon, MyanmarPhone: +95 1 2305971, 2305972, 2305973, 2305974, 2305975, 2305976 - Fax: +95 1 2305970Email: wfp.yangon@wfp.org- Website: www.wfp.org/countries/myanmar
21 November 2013
Reference no. VA13/075
World Food Programme Myanmar – Vacancy Announcement
Contract type: Fixed Term NO-A
Post title: National Reports Officer
Number of Post: 1
Duty Station: Yangon
Report To: International Reports Officer
Required Period of Service: One Year (Extendable)
Deadline for application: 5 December 2013
Qualified women are especially encouraged to apply
Duties and Responsibilities:
Under the direct supervision of the International Reports Officer and overall supervision of theCountry Director, the National Reports Officer produces reports, briefings, and other products to beshared with internal and external audiences. He/she will be responsible for the following duties andoutputs:
- In collaboration with the International Reports Officer, monitor and review regular sourcesof information and data required for the preparation of reports, e.g., news clippings,information from field monitors, monthly sub-office reports;
- Support the International Reports Officer in preparing information and writing regularreports to WFP Headquarters and external partners summarizing WFP activities;Support the International Reports Officer in compiling and writing beneficiary stories thatcapture the impact of WFP's work in Myanmar;
- In collaboration with the relevant units, regularly update existing factsheets on WFPMyanmar and produce new factsheets as needed;
- Act as a public information focal point for national media, preparing press releases, talkingpoints, Q&As and other information materials for media queries;
- Maintain the photo/video archive for WFP Myanmar and act as the focal point for photosfrom sub-offices;
- Maintain and regularly update the WFP Myanmar website and social media, as required;
- Translate documents from English to Myanmar and vice-versa as needed;Perform other related duties as required;
Education:
- University degree with relevant experience and advanced training/courses injournalism, English, social sciences, international relations, communications, or other related fields.
Experience:
- At least two years of postgraduate professional experience as a journalist, Juniorpublic information officer or specialist, information management specialist or similar specialty,including experience in the preparation and production of materials for publication.
- Knowledge: Training and/or experience utilising computers, including MS Office and otherstandard WFP software packages and systems.
- General knowledge of UN system policies, rules,regulations and procedures governing administration.
Position No. 22043026
MYANMAR OFFICE: No. 5 Kanbawza Street, Shwe Taung Kyar (2) Ward, Bahan Township, Yangon, MyanmarPhone: +95 1 2305971, 2305972, 2305973, 2305974, 2305975, 2305976 - Fax: +95 1 2305970Email: wfp.yangon@wfp.org- Website: www.wfp.org/countries/myanmar
Language:
- Excellent English and Myanmar language and written communication skills.
- Critical Success Factors: Ability to present information clearly and concisely.
- Ability to extract,interpret, analyze and format data.
- Good analytical skills; resourcefulness, initiative, maturity ofjudgment, tact, negotiating skills; Ability to communicate clearly both orally and in writing;
- Ability towork in a team, and establish effective working relations with persons of different national andcultural backgrounds. Ability to cope with situations which may threaten health or safety;
- Flexibilityin accepting work assignments outside normal desk description.
- Ability to deal patiently andtactfully with people of different national and cultural backgrounds.
Desired skills:
- Advanced knowledge of WFP standard software (Microsoft Excel, Word,PowerPoint, Outlook) as well as layout software such as Adobe InDesign and graphic softwaresuch as Adobe Photoshop; knowledge of basic photography and ability to use digital video and stillcameras.
- Please send applications to:Human Resources UnitNational Reports Officer NO-A YangonUnited Nations World Food ProgrammeNo. 5 Kanbawza Street, Shwe Taung Kyar (2) WardBahan TownshipYangon, MyanmarP.O. Box 650Email to: Myanmar.vacancy@wfp.org
Note: Applications are invited from interested Myanmar nationals Interested candidatesshould submit their application with updated UN P-11 Form, relevant educationalcertificates showing highest level of educational attainment and the names and contactinformation of three references.
Please mention in the applications if there is,blood/marriage relationships with the existing WFP employees. Applications received afterthe closing date will not be considered. Only short-listed candidates will be notified. Pleasedo not send original documents as they will not be returned.
Position No. 22043026MYANMAR OFFICE: No. 5 Kanbawza Street, Shwe Taung Kyar (2) Ward, Bahan Township, Yangon, MyanmarPhone: +95 1 2305971, 2305972, 2305973, 2305974, 2305975, 2305976 - Fax: +95 1 2305970Email: wfp.yangon@wfp.org- Website: www.wfp.org/countries/myanmar
21 November 2013
Reference no. VA13/092World Food Programme Myanmar – Vacancy Announcement
Contract type: Fixed Term GS-6
Post title: Senior Programme Assistant (School Feeding)
Number of Post: 1
Duty Station: Yangon
Report To: Head of Programme Unit
Required Period of Service: One year (Extendable)
Deadline for application: 5 December 2013
Qualified women are especially encouraged to apply
Duties and Responsibilities:
Under the direct supervision of Head of Programme Unit in Yangon and overall supervision of the DeputyCountry Director in Yangon, the incumbent will perform the following duties:-
- Provide technical assistance to Cooperating partners (CP) for implementing School FeedingProgramme.
- Review the proposal of CP's Field Level Agreements (FLAs);
- Secondary data analysis and compile indicators in order to extend and expand school feedingprogramme to improve quality of education where other UN Agencies and education partner operates;
- Coordinate with other UN Agencies for education activities. Participate in Education Thematic working group meeting;
- Provide inputs for education info required by Head Quarters and the Regional Bureau;
- Liaise with INGOs, UN Agencies and Government counterparts in the promotion of WFP's education program in Myanmar to ensure that project operations is running smoothly;
- Organize project planning mission, meetings and briefing sessions to identify and analyze problemsand recommend project;
- Assist field staff to enhance project implementation in coordination, quality control and monitoringprocess required for WFP projects;
- Organize and provide the field staffs and Cooperating Partners with relevant training/workshop basedon project activities;
- Undertake negotiations for and prepare project documents with government ministries and otherparticipating agencies;
- Assess project performance including utilization of resources and achievement of planned targets;
- Maintain records on programme activities, from formulation stage through completion, by extractingrelevant information from reports, project committees, budget records and other documentation; make information available for country briefs, country profiles, and other related purposes;
- ensure projectcycle deadlines are met;
- Carry out advocacy and information related tasks for project/programme activities such as makinginterventions and presentation in meetings, workshops, seminars, missions, etc;
- Prepare status and progress reports by providing information and background material for use indiscussions and briefing sessions;
- Provide guidance, on-the-job training and assistance to support staff;
- Evaluate, develop and recommend procedures.
- Participates in discussion on new/revised proceduresand practices; interprets and assesses the impact of changes and makes recommendation on followup actions;
- Perform other related duties as required;
Position No. 22028203
MYANMAR OFFICE: No. 5 Kanbawza Street, Shwe Taung Kyar (2) Ward, Bahan Township, Yangon, MyanmarPhone: +95 1 2305971, 2305972, 2305973, 2305974, 2305975, 2305976 - Fax: +95 1 2305970Email: wfp.yangon@wfp.org- Website: www.wfp.org/countries/myanmar
QualificationEducation:
Minimum secondary school education, preferably supplemented by courses in human resources, publicadministration, transport, development economics or other related field. A University degree holder withexperience in related field will be advantaged.
Experience:
At least five years of progressively responsible experience, of which at least one year was closely related topost required functions. At least one year at the G5 level or equivalent. Familiarity with relief and developmentwork with strong analytical skills.
Knowledge:
Training and/or experience utilising computers, including word processing, spreadsheet and others standardWFP software packages and systems.
Language:
Fluency in both oral and written English and Myanmar.Critical Success Factors:Sound judgment; ability to extract, interpret, analyse and format data and to resolve operational problems.Ability to work with minimum of supervision; to supervise and train support staff; and to work effectively withpeople of different national and cultural backgrounds.
Desired skills:
Training and/or experience using MS Word and MS Excel, WFP's Information System (WINGS) and other WFPsoftware; knowledge of WFP financial regulations; and rules and WFP policies and procedures in the area ofwork.
Please send applications to:
Human Resources UnitSr. Programme Assistant (School Feeding) GS-6 YangonUnited Nations World Food Programme3rd Floor, Inya Lake Hotel, 37 Kaba Aye Pagoda RoadYangon, Myanmar, P.O. Box 650Email to: Myanmar.vacancy@wfp.orgNote: Applications are invited from interested Myanmar nationals Interested candidates shouldsubmit their application with updated UN P-11 Form, relevant educational certificates showinghighest level of educational attainment and the names and contact information of threereferences.
Please mention in the applications if there is, blood/marriage relationships with theexisting WFP employees. Applications received after the closing date will not be considered. Onlyshort-listed candidates will be notified. Please do not send original documents as they will not bereturned.Position No. 22028203MYANMAR OFFICE: No. 5 Kanbawza Street, Shwe Taung Kyar (2) Ward, Bahan Township, Yangon, MyanmarPhone: +95 1 2305971, 2305972, 2305973, 2305974, 2305975, 2305976 - Fax: +95 1 2305970Email: wfp.yangon@wfp.org- Website: www.wfp.org/countries/myanmar
21 November 2013
Reference no. VA13/089World Food Programme Myanmar – Vacancy Announcement
Contract type: Fixed Term Contract GS-5
Post title: Finance Assistant
Number of Post: One
Duty Stations: Maungdaw
Report To: Finance and Admin Officer
Required Period of Service: One Year (Extendable)
Deadline for application: 5 December 2013
Qualified women are especially encouraged to applyDuties and Responsibilities:
Under the direct supervision of Finance and Admin Officer in Maungdaw and overall supervision of
Head of Sub-Office in Maungdaw, the incumbent will be responsible for the following duties:
- Extract and input data from various sources into the financial or accounting system;Respond to accounting, budget or financial queries regarding data from staff in the unit andelsewhere in the Programme;
- Prepare bank reconciliations and conduct analysis of general ledger accounts;
- Assist in the preparation of the payroll by executing validity checks on monthly payroll results;
- Maintain proper control over various financial records such as commitments and expenditures against budgeted amounts; initiate actions related to the following: general financial information, and travel payments, and procurement transactions;
- Verify vendor claims for accuracy and conformance with WFP finance rules and regulations;
- perform claim verifications against documentation to ensure that purchases/services are properly authorized and that the goods have been received or services rendered; and
- ensure timely recording and processing of vendor invoices in the Programme's information system;
- Monitor vendor advances and other receivables and ensure timely clearance of vendor outstanding items, taking corrective follow up actions where required;
- Prepare necessary receipt and journal vouchers;
- Draft routine correspondence related to the unit's work and type a variety of material such as correspondence, reports and papers;
- Provide information related to financial transactions including calculation of personal entitlements and pro rata;
- Assist in the preparation of budget, accounting, financial reports, statistical reports and other reports as required;
- Provide assistance to all staff services such as travel, expense claims, document retrieval, etc.;
- Perform other related duties as required;
Qualification
Education:
- Minimum secondary school education including or supplemented by courses related to the area of work.
- A university degree will be an added advantage.
Position No. 22028214
MYANMAR OFFICE: No. 5 Kanbawza Street, Shwe Taung Kyar (2) Ward, Bahan Township, Yangon, MyanmarPhone: +95 1 2305971, 2305972, 2305973, 2305974, 2305975, 2305976 - Fax: +95 1 2305970Email: wfp.yangon@wfp.org- Website: www.wfp.org/countries/myanmar
Experience:
At least four years of progressively responsible clerical work experience in general administrativework including at least two years in the field of finance, accounting, audit, administrative services orother related field and at least one year at the G4 level or equivalent.
Knowledge:
Experience utilizing computers, including word processing, spreadsheet and other WFP standardsoftware packages and systems. General knowledge of UN system financial policies, rules,regulations and procedures.
Language:
Fluency in both oral and written English and Myanmar. Ability to communicate in local ethniclanguage will be an added advantage.
Critical Success Factors:
Ability to review a variety of data, identify and adjust data discrepancies. Identify and resolveoperational problems with substantial independence. Ability to obtain or give factual information ofa non-routine nature involving interpretation of facts and requiring clarity of expression. Ability toperform detailed work, frequently of a confidential nature and/or to handle a large volume of worksystematically, effectively and accurately. Ability to train other staff regarding relevant workresponsibilities. Ability to work in a team environment and coordinate assignments to achievecommon goals. Ability to deal patiently and tactfully with people of different national and culturalbackgrounds.
Desired skills:
Knowledge of WFP manuals in the area of finance and/or budget. Typing 35 wpm in English.Please send applications to:Human Resources UnitFinance Assistant GS-5 (Maungdaw)United Nations World Food ProgrammeNo. 5, Kanbawza StreetShwe Taung Kyar 2 WardBahan TownshipYangon, Myanmar
Email to:
Myanmar.vacancy@wfp.org
Note: Applications are invited from Interested Myanmar nationals. Interested candidatesshould submit their application with updated UN P-11 Form, relevant educationalcertificates showing highest level of educational attainment and the names and contactinformation of three references. Please mention in the applications if there is,blood/marriage relationships with the existing WFP employees. Applications received afterthe closing date will not be considered. Only short-listed candidates will be notified. Pleasedo not send original documents as they will not be returned.
Position No. 22028214MYANMAR OFFICE:
No. 5 Kanbawza Street, Shwe Taung Kyar (2) Ward, Bahan Township, Yangon, MyanmarPhone: +95 1 2305971, 2305972, 2305973, 2305974, 2305975, 2305976 - Fax: +95 1 2305970Email: wfp.yangon@wfp.org- Website: www.wfp.org/countries/myanmar