Job: Human Resource Associate

Location: Yangon, Myanmar
Closing Date: Thursday, 05 December 2013

Vacancy Details

DISCLAIMER: The screening of your application will be conducted based on the information in your profile. Before applying, we strongly suggest that you review your profile to ensure completeness, especially the education and experience sections. Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Vacancy code: VA/2013/B5506/4294

Position title: Human Resources Associate

Level: ICS-6

Department/office: AEMO, Myanmar

Duty station: Yangon, Myanmar

Contract type: Fixed Term

Contract level: G6

Duration: 1 year (possibility of extension subject to fund availability and satisfactory performance)

Application period: 22-Nov-2013 to 05-Dec-2013

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Background Information - UNOPS

'UNOPS plays a critical role in providing management services for our life-saving, peacebuilding, humanitarian and development operations.' -Ban Ki-moon, United Nations Secretary-General UNOPS mission is to expand the capacity of the UN system and its partners to implement peacebuilding, humanitarian and development operations that matter for people in need.

Working in some of the world's most challenging environments, our vision is to always satisfy partners with management services that meet world-class standards of quality, speed and cost effectiveness.

UNOPS provides services in sustainable infrastructure, sustainable procurement and sustainable project management, with projects ranging from building schools, roads, bridges and hospitals to procuring goods and services and training local personnel. By assisting UN organizations, international financial institutions, governments and other development partners, UNOPS makes significant, tangible contributions to results on the ground. We employ more than 6,000 personnel annually and on behalf of our partners create thousands more work opportunities in local communities. Through our headquarters in Copenhagen, Denmark and a network of regional and country offices, we oversee activities in more than 80 countries. UNOPS is committed to achieving a truly diverse workforce.

Background Information - Myanmar

UNOPS Myanmar develops, supports and oversees a portfolio of programmes and projects in Myanmar which focus on post-disaster recovery, health programmes and food security. UNOPS Myanmar ensures that synergies between programmes and projects are effectively developed. UNOPS is also expanding its infrastructure and procurement services in Myanmar. The UNOPS Myanmar portfolio currently includes fund management of the multi-donor Three Millennium Development Goals Fund (3MDG) and the Livelihoods and Food Security Trust Fund (LIFT). In addition, UNOPS is the Principal Recipient of the Global Fundt

• Fight AIDS, Tuberculosis and Malaria grants to Myanmar (PR-GFATM). UNOPS Myanmar plays a critical role in ensuring quality services to UNOPS' partners that meet stringent requirements of speed, efficiency and cost effectiveness. It is also responsible for liaison with Government counterparts, Donors and UN Agencies.

Background Information - Job-specific

UNOPS Myanmar develops supports and oversees a portfolio of programmes and projects in Myanmar which focus on post-disaster recovery, health programmes and food security. UNOPS Myanmar ensures that synergies between programmes and projects are effectively developed. UNOPS is also expanding its infrastructure and procurement services in Myanmar.

The UNOPS Myanmar portfolio currently includes fund management of the multi-donor Three Millennium Development Goals Fund (3MDG)and the Livelihoods and Food Security Trust Fund (LIFT). In addition, UNOPS is the Principal Recipient of the Global Fund to Fight AIDS, Tuberculosis and Malaria grants to Myanmar (PR-GFATM). UNOPS Myanmar plays a critical role in ensuring quality services to UNOPS' partners that meet stringent requirements of speed, efficiency and cost effectiveness. It is also responsible for liaison with Government counterparts, Donors and UN Agencies.

Functional Responsibilities

Under the guidance and direct supervision of the Human Resources Officer, the HR Associate provides support to HR services at UNOPS Myanmar ensuring high quality of work, accurate, timely and properly recorded/documented service delivery. S/he promotes a client-oriented and consistent with rules and regulations approach in the Unit. The HR Associate works in close collaboration with the Programme, Project and Operations staff in UNOPS Myanmar and IPAS HR and with UNOPS HQ staff to exchange information and ensure consistent service delivery.

The HR Associate will:

• Ensure full compliance of HR processes and records with UNOPS rules, regulations, policies and strategies
• Contribute to the elaboration of internal Standard Operating Procedures (SOPs) in HR management, in consultation with the direct supervisor and office management..
• Provide support to recruitment and talent management, focusing on achievement of the following results: Initiation, processing, monitoring, review and follow-up on actions related to the administration of the unit's human resource activities, e.g., recruitment, placement, relocation, promotion, performance appraisal, job classification reviews, learning, etc., ensuring consistency in the application of regulations and procedures.
• Assist in the identification and proposal of the mechanisms to attract suitable candidates for the programmes in Myanmar. Liaise between unit and internal/ external clients to expedite completion of projects, disseminate information, etc.
• Support to Human Resources Officer on management, implementation, monitoring of various HR initiatives.
• Support to Human Resources Officer on management, implementation, monitoring of various HR initiatives (i.e., classification of the job level and processing of various ICA recruitment practices, the status of pending requests and work deadlines, identification of training and staff development activities)

• Provide guidance to personnel in UNOPS Myanmar with respect to existing administrative procedures, processes and practices on their benefits related to different contract modalities
• Perform personnel work, including interpretation and processing of entitlements, monitoring and issuance of contracts and maintenance of various personnel records and files,
• Brief international personnel on general administrative matters relating to appointment/transfer to Myanmar, including arranging for the orientation package to be forwarded before arriving in the country, draft the orientation schedule, attend security briefings, provides advice and ensures administrative support as required
• Coordinate with the finance unit any actions needed for the monthly payment to ICAs Administer ICA contracts through GLOCON and create Purchase Orders in the ATLAS system
• Assist in preparation of HR Unit work plan and take necessary measures to fully implement the work plan
• Produce statistical reports and preparation of data related to personnel and recruitment and other HR reports as required Conduct the HR orientation session on the arrival of new staff
• Ensure facilitation of knowledge building and knowledge sharing, focusing on achievement of the following results:
• o Participation in the trainings for the operations/projects staff on HR.
• Contributions to knowledge networks and communities of practice.

Competencies UNOPS Core Values/Competencies

• Integrity Professionalism
• Respect for Diversity
• Creativity and innovation
• Commitment to continuous learning
• Planning and Organizing Results orientation Communications skills

Teamwork skills Client orientation Technological awareness

Functional Competencies Knowledge Management and Learning

• Shares knowledge and experience Encourages office staff to share knowledge and contribute to UNOPS Practice Areas Develops substantive knowledge of one or more Practice Areas Promotes a learning environment in the office Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills Development and Operational Effectiveness
• Ability to perform a broad range of specialized activities related to HR management, including administration of recruitment, contracting and performance evaluation, monitoring of transactions, reporting
• Knowledge of UNOPS HR rules and procedures Strong IT skills Ability to provide input to business processes re-engineering, implementation of new systems Leadership and Self-Management
• Ability to adhere to work assignments and meet designated deadlines. Focuses on result for the client and responds positively to feedback Consistently approaches work with energy and a positive, constructive attitude Remains calm, in control and good humored even under pressure Demonstrates openness to change and ability to manage complexities Solicits feedback from staff about the impact of his/her own behavior

Education/Experience/Language requirements

a. Education

• Secondary Education with specialized certification in HR.
• A Bachelor's Degree in Human Resources, Business or Public Administration would be desirable, but it is not a requirement.
• Human Resources certification would be an asset.

b. Work Experience

• Minimum 6 years of progressively responsible HR and/or administrative/ support services experience is required at the national or international level
• Minimum 5 years of experience in undertaking a variety of standard tasks related to human resources management, and administrative issues is essential
• Knowledge of UN HR/ Admin procedures is an asset.
• At least 3 years of experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems is required
• Ability to work on own initiative, mature, client-oriented creative and pro-active.
• Minimum 2 years of experiences with UN/Humanitarian Organizations, NGOs would preferable

c. Languages

• Fluency in written and spoken English & Myanmar Language is required.

Additional Considerations

Please note that the closing date is midnight Copenhagen time (CET) Applications received after the closing date will not be considered. Only those candidates that are short-listed for interviews will be notified. Qualified female candidates are strongly encouraged to apply. For staff positions UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS. It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Contract type, level and duration Contract type: Staff contract (FTA) or Individual Contractor Agreement (ICA) Contract level: GS6 or equivalent local ICA Contract duration: 1 year (initial appointments are normally offered for one year with a possibility of extension subject to budget and performance)

'THIS IS A LOCAL POSITION. ONLY MYANMAR NATIONALS ARE ELIGIBLE TO APPLY.

ALL OTHER APPLICANTS WILL BE REJECTED.'

For more details about the United Nations Staff Contracts, please follow this link: http://www.unops.org/english/whoweneed/contracttypes/Pages/United-Nations-staffcontracts-aspx For more details about the ICA contractual modality, please follow this link: http://www.unops.org/ENGLISH/WHOWENEED/CONTRACT-TYPES/Pages/IndividualContractor-Agreements-ICAs.aspx

More Info and Application