Department/ Office
United Nations Office at Vienna
Duty Station
VIENNA
Posting Period
8 October 2013-7 November 2013
Job Opening number
13-LAN-UNOV-30957-R-VIENNA (O)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organizational Setting and Reporting
This position is located in the Text Processing Unit of the French Translation and Text-processing Section (FTTS) of Conference Management Service (CMS), Division for Management (DM), United Nations Office at Vienna (UNOV).
The incumbent reports to the Supervisor of the Text Processing Unit (G-6) and works under the overall guidance of the Chief, French Translation and Text-processing Section (FTTS).
Responsibilities
Within limits of delegated authority, the Assistant Supervisor (French Editorial and Desktop Publishing Assistant) will be responsible for the following duties:
Organize, plan, control and co-ordinate the work of a particular shift with respect to the production of camera-ready documents for reproduction and storage of final text in databases and on the Web;
Distribute assignments so as to ensure efficient and effective processing of documentation and an equitable distribution of work. Update electronic entries in the DCPMS system accordingly;
Register incoming/outgoing documents in order to control the flow of work in and out of unit;
Maintain daily statistics; performs administrative work, as needed;
Identify and retrieve documents from the United Nations Official Documents System (ODS) and research and verify terminology on the Intranet;
Perform daily maintenance of the Unit network drives;
Train and guide junior support staff;
Perform supervisory functions in the absence of the Supervisor;
Rotate in day and night shifts, as well as weekend on-call duties, as needed.
Under the authority of the Chief of Section and in close coordination with the Senior Reviser, manage the quality management and control of the editing and formatting of external translations;
Assist the Senior Reviser in planning the quality management and control of the editing and formatting of translations done externally, in setting priorities and determining the level of quality management and control to apply to various documents, depending on their nature, urgency and sensitivity;
Finalize and check documents processed by other team members and upload them on DCPMS;
Perform the quality management and control of external translations, based on written instructions, finalize the documents and upload them in the DCPMS;
Input in the Contractor Management Application the quality control reports;
Train editorial assistants in performing quality management and control tasks and develop instructions to be followed by editorial assistants who perform quality management and control tasks.
Train editorial and desktop publishing assistants in performing bi-text alignments and other modified text-processing functions in order to support the production of high-quality translation memories for computer-assisted translation (CAT), machine translation (MT) and related workflow improvements.
Perform other related work as required.
Competencies
Professionalism: Knowledge of UN structure and rules of procedure of various organs. Knowledge of all aspects of the work of the unit, including spelling, formatting, typographic standards and documents production system. Good knowledge of United Nations terminology and editorial practices. Demonstrates use of initiative, ability and creativity to effectively attain objectives. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Education
High school diploma or equivalent. Must have passed specialized UN text-processing tests (i.e., grammar, verbatim, formatting and speed typing) in French.
Work Experience
Five years of editorial and desktop publishing experience, including draft typing, copy editing, proof-reading and typographical layout or related area.
Languages
Fluency in oral and written French is required; very good working knowledge of English is required; knowledge of any other United Nations official language is an asset.
Assessment Method
Written test and competency-based interview.
Special Notice
This position is for local recruitment. External applicants will be considered only if no suitable internal candidates are found.
Must have passed specialized UN text-processing tests (i.e., grammar, verbatim, formatting and speed typing) in French.
Availability to rotate in day and night shifts and on-call assignments, depending on the needs of the service.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.
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