Lead Facilitator for the Regional Youth Volunteering Forum, Home based
Closing date: Sunday, 2 March 2014
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LEAD FACILITATOR FOR THE REGIONAL YOUTH VOLUNTEERING FORUM
Location :
Home based
Application Deadline :
02-Mar-14
Type of Contract :
Individual Contract
Post Level :
International Consultant
Languages Required :
Arabic English
Duration of Initial Contract :
26 days
Background
As
a response to the present transformational change in the Arab region,
the regional project Arab Youth Volunteering for a Better Future was
launched by the United Nations Volunteers (UNV) program in five
countries namely Egypt, Jordan, Morocco, Tunisia and Yemen in April 2013
to enhance youth’s social inclusion and active participation in
socio-economic development through volunteerism. The project focuses on
harnessing the energy and power of youth through volunteerism with the
objective of strengthening the capacity of youth, enhancing their
ability to contribute to and participate in sustainable
community-centred development. In line with the regional strategies of
the UN, UNDP and the UN Secretary General´s Five Action Plan, the
regional project supports the establishment and the strengthening of the
national and regional infrastructure necessary to build the skills and
capacities of Arab youth through volunteering efforts, thereby enhancing
their participation and inclusion in the socio-economic development of
their communities and countries.
Particularly, the project focuses on four outputs:
- Output 1 Awareness of the role of volunteerism in socio-economic development and participatory governance increased;
- Output 2 Institutional frameworks for volunteerism in the target countries and the region strengthened;
- Output 3 Capacity of youth organizations and civil society organizations to promote youth volunteering enhanced;
- Output 4 Formal structures for youth inclusion through volunteerism strengthened.
Regional Youth Volunteering Forum
Under
Output (2), the regional project will facilitate dialogues between
civil society organizations, youth and governments across the region.
In
this context, UNV will organize the first regional Youth Volunteering
Forum , to be held in April 2014, in Morocco, in collaboration with the
Ministry of Youth and Sports, the Belgian government, the United
Nations Development Programme (UNDP) Regional Center of Cairo and UNDP
Morocco. This event will bring around 100 participants from three key
project stakeholders together to dialogue on Arab Youth Volunteering:
governments, civil society organizations and youth from the five target
countries: Egypt, Morocco, Yemen, Tunisia and Jordan. Other vital
participants will include UN agencies, representatives from the private
sector and media from the region.
This first regional Forum
will enable the participants to gain better understanding of the role of
youth volunteerism in socio-economic development and participatory
governance. It will also provide a great opportunity for the
participants representing various sectors to share best practices,
exchange information and learn from each other. In addition, the common
challenges impeding active participation and volunteerism of Arab youth
in development will be addressed during the event, with recommendations
from experts on the best way to jointly tackle these issues.
The key objectives of the event are:
- Engage
the above mentioned three key stakeholders from the five target
countries in UNV’s regional project; governments, civil society
organizations and youth to discuss youth volunteerism, including
strengthening institutional frameworks, volunteer management and youth
volunteering mechanisms;
- Encourage an open dialogue between
youth, relevant civil society organisations and decision makers to
highlight challenges and constraints at the national and regional level
that hinder the active engagement of youth volunteers in development;
- Strengthen networking, knowledge sharing and partnerships across the region;
- Articulate
future pragmatic interventions to enhance the promotion of youth
volunteerism, and set the foundations for future regional forums.
The Forum is a three days event covering the following themes:
Institutional Frameworks:
- To
enable the participants to discuss the institutional frameworks
including laws, policies, strategies and state volunteerism units
pertaining to volunteerism in general and youth volunteerism in
particular;
- The current practices from the region as well as
good practices from other countries i.e. laws on volunteerism in Belgium
will be shared;
- Representatives from the national ministries
of youth, or their equivalent, will be leading the discussion, providing
information, recommendations and suggestions on strengthening the
presence of youth volunteering in public policies and strategies.
Volunteer Management:
- To
address the capacity needs of civil society and volunteer involving
organizations and highlight the best practices across the region and
beyond;
- Representatives of the organizations who were trained
during UNV’s regional Training of Trainers in Volunteer Management will
be leading this session, providing them with the opportunity to share
their experiences;
- They will focus on how the training has
impacted on their respective organisations, and by extension, on their
volunteers, inspiring other associations to apply a more strategic and
planned approach to volunteer management;
Arab Youth: Some sessions will be led by individual youth;
- Those
sessions will be carried out in a participatory manner, involving all
partners and beneficiaries, but yielding the lead voice to the youth;
- A
group of outstanding young volunteers from across the five countries
will be selected among a range of youth networks and associations;
- They
will be in charge of covering topics identified by the youth and for
the youth regarding volunteerism and civic engagement in the Arab
region.
Duties and Responsibilities
Scope of Work:
Under
the overall supervision of the Regional Youth Project Manager, the lead
facilitator will work in close consultations with UNV´s five Field
Units and national partners in the five target countries including the
National Advisory Committees and youth networks. The Lead Facilitator
will design and facilitate the Forum to ensure the achievement of its
objectives.
The scope of work will involve:
- Designing the event in close coordination with the project team;
- Developing, discussing and finalizing the participants´ list covering the five target countries;
- Developing, discussing and finalizing the Forum´s Agenda;
- Designing the relevant facilitation techniques for each session of the Forum;
- The
facilitation techniques will ensure an enabling environment for active
participation and open dialogue among the participants including youth
and women;
- The number of the additional facilitators or moderators will be determined based on the facilitation techniques;
- The lead facilitator will develop the terms of reference of the other facilitator(s) and be involved in the selection process;
- Preparing guiding notes to the different facilitators;
- Identifying regional and international speakers covering the themes of the Forum;
- Preparing Bios for the Regional and International speakers as well as the facilitators;
- Preparing all the necessary materials and tools to be used during the Forum.
Facilitating the Forum to ensure that the key objectives are met:
- Facilitating
the Forum as a lead Facilitator, ensuring that the participants clearly
understood the objectives of the event and actively engage in the
discussions;
- Providing briefing and guidance to speakers and
other facilitators in line with the Forum´s facilitation techniques
prior to and during the Forum;
- Guiding the participants to
develop action-oriented recommendations to further promote youth
volunteering and to sustain regional cooperation through effective
mechanisms including Forums.
Producing the Forum´s report and conducting an evaluation:
- Producing
the Forum´s Report which will be an action-oriented document outlining
the key discussions and recommendations including the follow-up actions
(max 10 pages);
- Designing and conducting the evaluation of the
Forum to access how effectively the objectives of the event are met;
The Facilitator will produce an evaluation report to outline the
findings (Max 4 pages excluding attachments).
Competencies
Functional Competencies:
- Organizational awareness;
- Proven ability to work in teams;
- Excellent communication and facilitation skills;
- Self-starting and ability to work independently;
- Excellent reporting skills;
- Ability to meet deadlines.
Required Skills and Experience
Education:
- Master’s
degree in International Human Rights, International Relations,
Political Science, or related field. A higher post graduate
qualification will be a distinct advantage.
Experience:
- At
least five (5) years of proven experience in designing facilitation
techniques and facilitating regional or international events. Previous
experience with the UN is an advantage;
- Excellent command of common office software (MS Windows, MS Office etc.);
- Extensive
background and knowledge about volunteering, youth, the Arab States,
the United Nations, civil society and other human development related
areas is highly desirable;
- Experience of living, working and/or volunteering in developing countries (preferably the Middle East) is an advantage;
- Previous experience in working with a UN agency is an asset
Language:
- Excellent spoken and written skills in English and Arabic. Knowledge of French is desirable.
Deliverables and terms of payments:
The lead Facilitator will be responsible for the following deliverables:
The
Forum is designed including the facilitation techniques, final
participation list, and draft agenda, list of speakers, materials and
tools. (Due date 10 March, allocated days 20 days)
Facilitating the
Forum as a Lead Facilitator and providing guidance to other facilitators
and speakers. (Due date April 29-30, allocated days 3 days)
Final report (due date 31 May, allocated 2days)
Evaluation report (due date 20 May, allocated 1 days)
The consultant will collect the payment after delivering all outputs
Evaluation Criteria for Award of Contract
The
consultant will be evaluated against a combination of technical and
financial criteria. The score of the technical criteria will be 70% (70
points) whereas the financial criteria will be 30% (max 30 points). The
candidates who will receive the highest technical score will be
considered for the Financial Evaluation.
The candidate who will receive the highest combined technical and financial score will be awarded the contract.
Additional Information Required
At least three references from previous clients: name, address, e-mail, and telephone number.
An up-to-date CV or brief description of relevant experience including contact name, telephone number and e-mail.
Proof
of any previous relevant work carried out e.g. portfolio of similar
work, links to websites, and evaluations of previous work.
A
financial quotation, which includes breakdown of daily fees, travel
expenses and any other possible costs associated with this consultancy.
A proposal (a maximum of 500 words) in English, on how you would approach and plan this consultancy to ensure its success.
Application process:
Applications
should be submitted via email to fredrik.heldal@undp.org with “AYV4BF –
Lead Facilitator” in the subject line any questions should also be sent
to the same addresses. Interested consultants should submit their
financial offer to same email address.
Only short-listed applicants will be contacted.
If
you submit an application, UNV expects that you have read and agreed
with the TOR and UNV Terms and Conditions, available online:
http://www.unv.org/fileadmin/docdb/pdf/2011/procurement/UNV-IC_Terms%20%20Conditions.pdf
UNDP
is committed to achieving workforce diversity in terms of gender,
nationality and culture. Individuals from minority groups, indigenous
groups and persons with disabilities are equally encouraged to apply.
All applications will be treated with the strictest confidence.
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