Job: Assistant Project Manager

Location: Myawaddy, Myanmar 
Deadline: Monday, 30 September 2013 

Description
Vacancy Announcement (VNMM065) The International Organization for Migration (IOM) office in Yangon, a Geneva-based international organization with over 150 offices world-wide, is seeking qualified professionals to join the IOM office in Myawaddy Township, Kayin State, Myanmar. No. of VA No. Position Title position Duty Station VA/13/119 Assistant Project Manager (Medical Myawaddy Township, 1 (Re-announce) Services and Social Mobilization) Kayin State Interested candidates are invited to submit an application letter and an updated CV with a maximum length of 3 pages including names and contact details of 3 referees (copies of certificates and further documents are not required at this stage) to below address; International Organization for Migration (Myawaddy Sub Office) Attention: Admin /Finance Assistant Bogyoke Road, Ward (5), Corner of Yar Kyaw (1st) Road (near Htan Hna Pin Taxi Gate) Myawaddy Township Ph: 09 4252 74044, 09 4252 96419 (OR) International Organization for Migration (IOM) Mission in Myanmar – Yangon Office 318-A, Ahlone Road, Dagon Township, Yangon, Myanmar Tel Land Line : +95-1-210588 Tel CDMA : 09 7314 0212, 09 8610 126, 09 8610 127, 09 8610 128 Fax : + 95-1-210588 (Ext: 5010) Email : hryangon@iom.int Application deadline: 30 September 2013 (Monday)

Note that the cover letter should clearly state the title of the position that is applied for. Only short-listed candidates will be contacted.

IOM Mission in Myanmar – Yangon 318-A, Ahlone Road, Dagon Township, Yangon, Myanmar E-mail: hryangon@iom.int

• Website: http://www.iom.int Tel: +95-1-210588
• Fax extension 5010

TERMS OF REFERENCE I. POSITION INFORMATION Position title Position grade Duty station Seniority band: Job family: Organizational unit: Position number Position rated ¨ Subject to rotation Reporting directly to Overall supervision by Managerial responsibility Directly reporting staff Assistant Project Manager – Medical Services & Social Mobilization Myawaddy Township, Kayin State

Migration Health Unit

Head of Sub-office Chief of Mission

II. ORGANIZATIONAL CONTEXT AND SCOPE

Under the joint direct supervision of the Head of Sub-office and National Health Coordinator, with guidance from the Programme Manager – Migration Health, and in collaboration with Senior Programme Associates, Admin/Finance, and programme staff from other units the incumbent will be responsible for the planning and management of the health programme in Kayin State, coordinating partners, data and staff management, visibility, and reporting.

III. RESPONSIBILITIES AND ACCOUNTABILITIES 1) Assisting the Head of Sub-office in managing the IOM Myawaddy suboffice

• Support the supervision of health staff in undertaking their functions, including performance evaluation, and identify areas for staff development. Become familiar with IOM's approach to migration management, globally and in Myanmar, with specific reference to Kayin State and areas for potential integration of health within migrant protection, trafficking in persons, and promoting safe migration. Liaise with government counterparts for gaining travel authorization for international staff and for any cross-border functions coordinated by 1

governments.

• Establish and maintain regular formal and informal contact with local authorities, national and international agencies (e.g. NGO, INGO), and other stakeholders. Learn about the priorities and gaps in Kayin State and identify areas where IOM can provide support through existing activities or by mobilizing additional resources.

2) Managing implementation, supervision, and coordination of medical activities

• Oversee scale-up of the health programme in Kayin State, including HIV, tuberculosis, and malaria clinical and community-based activities Supervise staff in malaria, HIV, and TB diagnosis, care and support activities, including malaria RDT, HIV counselling and home-based care, and TB community-based sputum collection points. Supervise the pharmacy and supply chain management of medical commodities. implementation and coordination of

3) Supervising and monitoring community-based activities

Provide supportive supervision and coordinate monthly planning of Community Project Assistants (CPA). Monitor activities of Community Mobility Working Group prevention and support funds, and submit proposals through Head of Sub-office for budget-related decisions.

4) Supervising behavioural and social change communication activities

• Provide supportive supervision to strengthen methodologies in health education and social change communication aspects of the programme, including identification and addressing underlying determinants of health. Collect existing health education materials, with a particular emphasis on their link to mobility/migration, produced in both Myanmar and in Thailand; tailor content to local needs.

5) Data collection, programme surveillance, data analysis, and reporting

• Compile and maintain a file of official and NGO health data in Kayin State and neighbouring Tak Province to assist in gap analysis, planning, and resource mobilization. Maintain a database of international partners active in health and nonhealth sectors in Kayin State and neighbouring Tak Province of Thailand, indicating thematic area, locations, and donors.

6) Project monitoring, reporting, and programme development

• Oversee data management, entry, and validation processes per monthly reporting cycle, and assist in donor reporting. Utilize programme data to monitor activities and outputs vs. set targets,

outputs achieved by individual staff, and epidemiological trends.

• Actively seek out and communicate constraints and opportunities, working collaboratively at all levels to make improvements. Establish functioning systems to ensure programme visibility.

7) Perform any other duties as assigned by supervisors.

IV. COMPETENCIES The incumbent is expected to demonstrate the following technical and behavioural competencies

Behavioural Accountability

• Accepts and gives constructive criticism
• Follows all relevant procedures, processes, and policies
• Meets deadline, cost, and quality requirements for outputs
• Monitors own work to correct errors
• Takes responsibility for meeting commitments and for any shortcomings Client Orientation
• Identifies the immediate and peripheral clients of own work
• Establishes and maintains effective working relationships with clients
• Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
• Keeps clients informed of developments and setbacks Continuous Learning
• Contributes to colleagues' learning
• Demonstrates interest in improving relevant skills
• Demonstrates interest in acquiring skills relevant to other functional areas
• Keeps abreast of developments in own professional area

Communication

• Actively shares relevant information
• Clearly communicates, and listens to feedback on, changing priorities and procedures
• Writes clearly and effectively, adapting wording and style to the intended audience
• Listens effectively and communicates clearly, adapting delivery to the audience Creativity and Initiative
• Actively seeks new ways of improving programmes or services
• Expands responsibilities while maintaining existing ones
• Persuades others to consider new ideas
• Proactively develops new ways to resolve problems Leadership and Negotiation
• Convinces others to share resources 3

Actively identifies opportunities for and promotes organizational change Presents goals as shared interests Articulates vision to motivate colleagues and follows through with commitments

Performance Management

• Provides constructive feedback to colleagues
• Identifies ways for their staff to develop their abilities and careers
• Provides fair, accurate, timely, and constructive staff evaluations
• Uses staff evaluations appropriately in recruitment and other relevant HR procedures
• Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations Planning and Organizing
• Sets clear and achievable goals consistent with agreed priorities for self and others
• Identifies priority activities and assignments for self and others
• Organizes and documents work to allow for planned and unplanned handovers
• Identifies risks and makes contingency plans
• Adjusts priorities and plans to achieve goals
• Allocates appropriate times and resources for own work and that of team members Professionalism
• Masters subject matter related to responsibilities
• Identifies issues, opportunities, and risks central to responsibilities
• Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
• Persistent, calm, and polite in the face of challenges and stress
• Treats all colleagues with respect and dignity
• Works effectively with people from different cultures by adapting to relevant cultural contexts
• Knowledgeable about and promotes IOM core mandate and migration solutions Teamwork
• Actively contributes to an effective, collegial, and agreeable team environment
• Contributes to, and follows team objectives
• Gives credit where credit is due
• Seeks input and feedback from others
• Delegates tasks and responsibilities as appropriate
• Actively supports and implements final group decisions
• Takes joint responsibility for team's work Technological Awareness
• Learns about developments in available technology
• Proactively identifies and advocates for cost-efficient technology solutions
• Understands applicability and limitation of technology and seeks to apply it to appropriate work Resource Mobilization
• Establishes realistic resource requirements to meet IOM needs

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Technical

• Sound knowledge of project implementation and evaluation; familiarity with financial and business administration. Computer literacy, including Microsoft Office applications.

V. EDUCATION AND EXPERIENCE

Myanmar national and advanced university degree in Nursing, Public Health or Medicine (must have a valid license to practice). Strong programme management skills are necessary, demonstrated by at least 5 years work experience managing health related projects for international organizations or INGO. Demonstrated experience in delivering training and directly managing social change communication and behaviour change communication, health communication, and/or participatory action and research methodologies. Capacity to work independently; sensitivity to participatory approach, gender issues; personal commitment; leadership capacity; analysis skills; efficiency and flexibility. Excellent interpersonal, communication, negotiation, and presentation skills.

VI. LANGUAGES Required

• Good written and spoken English and Myanmar

Advantageous

• Speaking Kayin and/or Mon would be an advantage.

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