Job: Manager - Program Coordination

Location: Philippines
Deadline: Wednesday, 31 July 2013 

Description

Type: Fixed-term (Renewable), National Posted on 07/12/2013

Apply by: 07/31/2013

Location: Philippines

Specialization/Skills

Degree and experience in Agriculture, Project or Program Coordination, Office Management or Operations.

Basic purpose

Under the minimal direction of the Program Leader/Project Leader, the successful candidate will manage the project / program of the GRiSP program on Harnessing Genetic Diversity and the GRiSP program on Varietal Development including the Japan Rice Breeding project and other projects. Develop plans and/or programs, monitor the implementation. Finalize reports for submission to supervisor and stakeholders. Sustain existing partnerships and form/create new associations. Disseminate results and activities relate to the project/program. Develop and organize training, workshops and other platforms for knowledge sharing. Coach/mentor and oversee the performance of team members.

Roles and responsibilities

Manage the functions of Programs 1 and 2

• Plan and coordinate the implementation and reporting of plans and programs related to program and project management and coordination
• Manage the preparation and/or development of annual work/budget plans / action plans based on project/program objectives and monitor the implementation
• Manage the operational activities of the programs, projects, and consortia involved therein
• Analyze and review existing processes, policies, strategies and guidelines
• Analyze the latest developments in regard to team specific objectives and provide recommendation for possible implementation steps
• Coordinate and facilitate project contributions from various stakeholders, such as IRRI staff and collaborators
• Develop and implement strategies on program and project implementation
• Maintain proper records of project/program/consortium activities and results
• Review documents, gather background information and prepare documents/appropriate responses
• Finalize Letter of Agreements and other contracts for signature by Project/Program Leader
• Oversee the implementation of risk management procedures and controls

Coordination and Liaison

• Develop and sustain partnerships with relevant stakeholders and coordinate activities
• Coordinate project specific undertakings with collaborators and partners to achieve defined objectives

Communication and Reporting

• Manage the disseminate project/program finding through [publications, workshops, conferences and other fora]
• Finalize/write reports intended for submission to supervisor and/or stakeholders

Training and Events Management

• Organize and coordinate logistics for trainings, workshop, conferences and meetings (national and international) on relevant activities of the programs and projects
• Identify, develop and implement models for learning and dissemination of knowledge and information

People management

• Support, manage, develop and coach team members to ensure professional growth
• Provide performance feedback to staff

Budget management

• Organize the allocation of the program, product teams, consortium, and IRS annual budget and evaulate/monitor expenditures
• Manage and monitor expenditures and disbursements to avoid overspending
• Ensure that operations follow the principle of full cost recovery

Perform any other duties as assigned by supervisor from time to time

Qualification requirements:

• Bachelors Degree in Agriculture, or related field and minimum 8 years of relevant work experience in agriculture, project or program coordination, office management, financial management, operations, science or related field; or
• Masters Degree in Business Administration, Management, Agriculture or related field and minimum 6 years of relevant work experience in agriculture, project or program coordination, office management, financial management, operations, science or related field;
• PhD. Degree in Business Administration, Management, Agriculture or related field and minimum 4 years of relevant work experience in agriculture, project or program coordination, office management, financial management, operations, science or related field.

Specific Skills required:

• Has experience in managing a team
• Has experience implementing and monitoring strategies and establishing long term partnerships
• Is able to work with MS Acess and MySQL
• Has excellent oral and written communication and interpersonal skills
• Has good leadership skills
• Has strong decision making skills
• Has worked in an international organization

More Info and Application