Location Yangon, Myanmar
Deadline: Tuesday, 10 September 2013
Description
KT Care Foundation is a local Non-Governmental Organization that supports people in need throughemergency disaster relief, economic development projects, capacity building, and social and physical well being programs. KT Care was founded in 2008 as a response to Cyclone Nargis and the disaster affected communities in the Delta Region. KT Care has a wealth of expertise and understanding in the local language, culture and networks. This local expertise provides the flexibility to allocate resources where and when needed. We are committed to transparency and accountability among our staff and all stakeholders.
KT Care Foundation is now seeking a motivated and committed candidate for the position of:
Job Position : Admin/Finance Officer
Location : Yangon
Type of contract: Regular
Line supervisor :Director
Primary Responsibility:
The Admin/Finance Officer is responsible for two primary areas: administration management and financial management. S/he will manage daily office administration and financial transactions to ensure that they are completed with accuracy and efficiency.. S/he will ensure all operational support services and financial transactions are in compliance with the foundation's rules and regulations and donor guidelines. S/he will be a key member of the foundation and will play an active role in the development and implementation of the foundation's procedures.
Detailed Responsibilities:
Administration Management
- Support staff to arrange logistics for travel, including internal request procedures and arrangements with service providers for accommodation, transportation, etc, according to foundation procedures.
- Organize official documentation and follow/monitor requirements for any MOU or organization registration processes.
- Organize the compilation of weekly staff meeting and monthly reports.
- Ensure all staff meetingsare properly noted and recorded.
- Organize and maintain all office administration filing systems and record keeping, office correspondence, and contracts.
- Manage procurement processes starting from quotation through to purchasing and logistics; ensure effectiveness and compliance with office regulations
- Organize and manage all official documentation of international staff such as stay permit, visa extension and approval, and the other requirements in timely manners.
Financial Management
- Manage all financial transactions including payments, receipts, reconciliation, invoice and make sure supporting documentation are in accordance with financial rules and regulations.
- Support development of financial plan/budget for projects in collaboration with Program and Fundraising and Communication Sections.
- Review requests for payment, vouchers, debit/credit and supporting documents to ensure they are properly incurred, calculated correctly, the amount and items claimed are in agreement with the document authorizing the claim.
- Provide advice and guidance to the staff or local partners on financial matters and reporting requirements, as appropriate.
- Manage the monthly salary payment process, settlements and appropriate deductions.
- Participate and assist with internal and external audits with timely provision of accounting data and supporting documentation
- Organize and manage the withholding tax in monthly basis, prepare income tax settlement with respective township office and collect certification for staff income tax.
- Accurately manage daily cashbook, ledger and all transactions, and record daily exchange rate.
- Manage and prepare budgets and coordinate approval process for all budget requests.
- Produce the monthly financial report and cash forecast for management for approval.
- Provide orientation on financial procedures to new staff, and re-orientation to existing staff as necessary.
- Inform line supervisor about any financial issues promptly as they arise, and provide constructive solutions.
Required Skills & Qualifications:
- Bachelor's Degree in Business Administration or Management, or LCCI 3/Degree, or advanced education in Finance/Accounting
- Three years of experience in admin/finance preferably in development and business field.
- Experience in budget planning, monitoring and reporting
- Ability to manage and monitor book keeping, cash flow, financial procedures
- Willingness to learn and develop and to initiate capacity building
- Strong computer skills (Word, Excel, Power Point, Internet and Media)
- Honest and able to maintain confidentiality and accountability
- Strong organizational skills to manage processes and documentation as well as attention to detail
- Effective, leadership, problem solving and self-â€management skills.
- Good interpersonal, communication and coordination skills
- Ability to take initiative and responsibility and to work independently as needed
- Ability to manage multiple tasks, prioritize work and meet tight deadlines
- Commitment to help communities and people in need
- Ability to travel outside of Yangon for field trips and work flexible hours as required
- Ability to speak, read and write fluently in Myanmar and English is required.
- Accurate typing ability in Myanmar and English is required.
Expectations:
- Follow office rules and regulations
- Conduct work according to KT Care's internal policies and procedures  Represent the organization in a professional manner at all times (in person, online, etc)
- Submit reports to line supervisor as required
- Complete work and deliver products in a timely and effective manner, adhering to schedules and deadlines
- Occasional work outside of regular work hours may be required for special events, trainings, or other circumstances.
- Contribute ideas and initiative to build the Foundation's activities & results, according to the strategic plan
To apply:
All interested candidates are invited to submit an application cover letter, resume, and contact details for two references, to the following address (or) email to info@ktcare.net no later than 10th September 2013. KT Care Foundation No. A4/A5, Anawrahta Housing Complex Pyay Road, Kamayut Township, Yangon, Myanmar Note: Only short-â€listed candidates will be contacted for the next stage of the recruiting process. Please do not provide any supporting documents/certificates with your application (these will be requested from you later if required)..
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