Location: Beirut, Lebanon
Deadline: Saturday, 28 September 2013
Description
Job Title: FINANCE AND BUDGET OFFICER, P3
Department/ Office: Economic and Social Commission for Western Asia
Duty Station: BEIRUT
Posting Period: 30 July 2013-28 September 2013
Job Opening number: 13-FIN-ESCWA-29253-R-BEIRUT(G) United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organizational Setting and Reporting
This post is located within the Budget and Finance Section (BFS), Administrative Services Division (ASD) of the Economic and Social Commission for Western Asia (ESCWA). The Finance and Budget Officer reports directly to the Chief, BFS.
Responsibilities
The Finance and Budget Officer will be responsible for carrying out the following duties:
Medium-term plan:
1 - Reviews, analyses and finalizes the preparation of the medium-term plan and its revisions on the basis of departmental submissions, taking into account recommendations and decisions of specialized inter-governmental bodies;
2 - Provides substantive support to relevant intergovernmental and expert bodies in their review of the medium-term plan and its revisions; assists in securing approval from the General Assembly;
3 - Ensures legislative mandates are accurately translated into programme budgets;
Budget preparation:
4 - Collects, reviews and analyses data with respect to the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements from (a) departments/offices at Headquarters and in the field, including programmatic aspects; and (b) medium-sized peacekeeping operations;
5 - Oversees the preparation of local standard costs required for the elaboration of resource requirements for budget submissions;
6 - Provides support to managers with respect to the elaboration of resource requirements for budget submissions;
7 - Reviews, analyses and provides input into finalization of programme budget/financial implications to the Security Council statements in light of additional mandates;
8 - Provides substantive support to relevant intergovernmental and expert bodies in their budget review; assists in securing approval from the General Assembly;
Budget administration:
9 - Issues allotments, including redeployment of funds when necessary, ensuring appropriate expenditures;
10 - Monitors budget implementation and determines/recommends reallocation of funds when necessary;
11 - Monitors expenditures to ensure that they remain within authorized levels;
12 - Authorizes payment to Governments for settlement of certified death and disability, contingent-owned equipment and letters-of-assist claims; determines average monthly troop strengths, establishing amounts reimbursable and initiating payments for reimbursement to troop-contributing countries;
13 - Reviews all requisitions generated by the Reality system for goods and services to ensure correct objects of expenditure have been charged, ensuring availability of funds;
14 - Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures;
15 - Prepares relevant documentation with respect to budget performance submissions;
16 - Reviews and makes appropriate recommendations with respect to the finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures;
17 - Provides substantive support to intergovernmental and legislative bodies;
General:
18 - Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme and/or peacekeeping budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures;
19 - Monitors and supervises the work of subordinate staff as required (usually in the field);
20 - Performs other related duties, as assigned.
Competencies
Professionalism - Knowledge of financial principles and practices; ability to independently conduct research and analysis, formulate options and present conclusions and recommendations; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Teamwork - Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Accountability - Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Leadership - Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands; provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
Managing Performance - Delegates the appropriate responsibility, accountability and decision making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches tasks to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourage risk-taking and supports staff when they make mistakes; actively supports the development and career aspirations of staff; appraises performance fairly.
Education
Advanced university degree (Master's degree or equivalent) in business administration, finance, or related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of five years of progressively responsible experience in finance, administration, budget, business administration or related area. Experience with corporate budgeting and financial systems such as ERPs is desirable. Knowledge of IPSAS is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. Arabic is
also a working language of ESCWA. For this post, fluency in written and spoken English is
required.
Assessment Method
The shortlisted candidates will undergo a written assessment and a competency-based interview. Only shortlisted candidates will be contacted.
Special Notice
Priority consideration for vacancies at the P3 level will be given to internal candidates and candidates who have passed a competitive examination.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff is expected to move periodically to new functions in their careers in accordance with established rules and procedures.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.
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