Job: Office Assistant

Location: Kyiv, Ukraine
Closing Date: Monday, 25 November 2013

Background / General description

The Organization: IFC, a member of the World Bank Group, is the largest global development institution focused exclusively on the private sector. Working with private enterprises in more than 100 countries, we use our capital, expertise, and influence to help eliminate extreme poverty and promote shared prosperity. In FY13, our investments climbed to an all-time high of nearly $25 billion, leveraging the power of the private sector to create jobs and tackle the world's most pressing development challenges.

For more information, visit www.ifc.org.

Duties and Accountabilities

Scope of the job: The Receptionist will be responsible for handling general receptionist duties and providing administrative office support.

Duties and responsibilities:

• Answer incoming phone calls in an efficient and professional manner;
• Direct calls to appropriate staff member or ensure a message is passed on if staff is not available;
• Register and announce visitors with a professional courtesy; ensure visitors are always met and/or escorted to relevant staff member;
• Assist staff with making conference calls when needed;
• Send faxes, make photocopies for IFC staff and visitors;
• Ensure the documents, tickets delivered to office are passed to relevant staff in a timely manner;
• Provide logistical support for staff as required;
• Prepare arrival/departure table of IFC Kyiv office for drivers for pick up/drop off;
• Assist in organizing events;
• Accumulate and process general office supplies purchases on a monthly basis;
• Handle diplomatic pouch shipment; process incoming mail and distribute to all staff;
• Accumulate general list for periodicals subscription for IFC Kyiv office on half-year basis and arranges subscription;
• Assist Office Administrator with admin tasks as well as serve as a back-up;
• Keep track and update security staff list;
• Serve as a back-up for Team Assistants when required.

Selection Criteria

• Minimum 2-3 years of work experience in office assistant role, preferably with an international company or organization;
• University / college degree;
• Fluent in Ukrainian, Russian & English, excellent writing skills in these languages;
• Well-organized;
• Effective time-management skills;
• Good communication skills;
• A positive 'can-do / will do' attitude to work and to supporting colleagues;
• Excellent computer skills.

More Info and Application