Job: ASSOCIATE ADMINISTRATIVE OFFICER, FTA (UNHCR, POSITION WITH A LIEN)

Location : Kyiv, UKRAINE

Application Deadline : 10-Dec-13

Additional Category Crisis Prevention and Recovery

Type of Contract : FTA Local

Post Level : NO-B

Languages Required : English

Starting Date : (date when the selected candidate is expected to start) 01-Jan-2014

Duration of Initial Contract : 3 months probation with extension till the end of 2014

Background

This position functions as head of admin unit which cover finance, human resources and general administrative services. The incumbent will establish and maintain efficient administrative control mechanisms to ensure compliance with UNHCR and UN administrative, human resources and financial rules and procedures. Frequent external contacts with counterparts in other organizations or at working level in national Governments on issues of importance to Organization's programmes. He/she acts as adviser or representative of the Organization with authority to discuss problems and seek common ground on which to recommend solutions based on predetermined guidelines provided by higher authority. Frequent internal contacts with the functional units at UNHCR Geneva, Budapest. The incumbent directly supervises general service staff.Accountability (key results that will be achieved)

• Administrative staff is well-informed and understands UNHCR's human resources policies and practices, is aware of the Code of Conduct and acts with integrity.
• UNHCR office premises for the country operation are managed in an efficient and cost-effective manner and provide a healthy, safe and respectful working environment.
• UNHCR's financial rules and regulations, policies and procedures are adhered to by the country operation.
• The office has adequate services and supplies to deliver its operations.
• The office complies with UN security standards.

Duties and Responsibilities

Responsibility (process and functions undertaken to achieve results)

• Contribute to the provision of resources (human, material and services) necessary to support the day-to-day activities of the staff in the office.
• Monitor the day-to-day personnel and administrative operations of the office.
• Assist with the implementation of processes and procedures to improve and strengthen internal controls in line with UNHCR rules and regulations.
• Participate in the recruitment and appointment process, and assist with administrative formalities concerning local General Service staff.
• Coordinate training and capacity-building activities to staff in administrative related areas.
• Assist with the preparation of staffing and ABOD requirements for the office.
• Provide guidance and support on UNHCR's internal control framework, financial rules, policies and procedures.
• Control and check the monthly accounts and various administrative activities, in order to verify and certify disbursements are in accordance with the administrative budget and UNHCR's Financial Rules.
• Support local procurement for the smooth running of the office.
• Monitor the quality and timeliness of goods and services delivered to the office.
• Manage contracts and relations with suppliers.

Authority (decisions made in executing responsibilities and to achieve results)

• Enforce local compliance with UNHCR's workplace standards.
• Allocate office space.
• Propose service providers (e.g. building security guards and cleaning companies).
• Purchase materials and contract services for the office, as requested.
• Participate in the interview process for the recruitment of local staff.
• Certify that disbursements are in accordance with the administrative budget and UNHCR's Financial Rules.

Competencies

Managerial Competencies

1. Empowering and Building Trust

2. Managing Performance

3. Judgement and Decision Making

4. Strategic Planning and Vision

5. Leadership

6. Managing Resources Cross-Functional

Competencies

1. Analytical Thinking

2. Innovation and Creativity

3. Technological Awareness

4. Negotiation and Conflict Resolution

5. Planning and Organizing

6. Policy Development and Research

7. Political Awareness

8. Stakeholder Management

9. Change Capability and Adaptability

Required Skills and Experience

Essential minimum qualifications and professional experience required:

• University Degree in Accounting, Finance, Public or Business Administration, Economics or related field.
• Minimum four years (2 years with Advanced University degree) of relevant job experience.
• Excellent computer skills, in particular in MS Office applications.
• Excellent communication skills.
• Excellent knowledge of English and working knowledge of another UN language.

Desirable qualifications & competencies:

• Working experience of at least one year in an intergovernmental organization (United Nations or similar).
• Good knowledge of UNHCR's administrative rules and procedures.
• Working experience with PeopleSoft/Oracle Financial and/or HR modules.

Note: Only candidates who are short-listed will be contacted.

Interested qualified personnel, meeting all the requirements can send their Personnel History Form (P11) and Cover letter to vacancy@unhcr.org, stating in the 'Subject' the position you are applying for, not later than 10 December 2013.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

More Info and Application

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Job: PARTNERSHIP DEVELOPMENT OFFICER (SC, SB4, UNDP UKRAINE)

Location :

Kiev, UKRAINE

Application Deadline :

02-Dec-13

Additional Category

Democratic Governance

Type of Contract :

Service Contract

Post Level :

SB-4

Languages Required :

English Russian

Background

UNDP in Ukraine is looking for a Partnership Development Officer to support the organization in developing and strengthening strategic relationships and alliances that are essential for advancing and successfully achieving the mission of UNDP through partnership development, communications and outreach. The Partnership Development Officer will work to strengthen UNDP Country Office to serve as a neutral platform for integrating development efforts of various partners including national and local authorities, civil society, donors, regional development banks, as well as the private sector.

Duties and Responsibilities

Summary of Key Functions:

• Assist the DCD in strategic advocacy and partnership development;
• Support the CO management in mobilization of resources incl. from private sector and non-traditional donors;
• Facilitation of knowledge building and knowledge sharing;
• Strategic communication and outreach.

1. Assist the DCD in strategic advocacy and partnership development:

• Identify potential national and international partners in the areas of UNDP work in Ukraine;
• Support the development of corporate strategies and approaches tailored to specific partners;
• Advocate for UNDP with government counterparts, development partners and international financial institutions;
• Provide strategic and policy recommendations with a view to positioning UNDP Ukraine as a strategic partner to national and local authorities, civil society, development partners, regional development banks, as well as the private sector;
• Broker partnerships between UNDP and national and local authorities, civil society, development partners, regional development banks, as well as the private sector;
• Coordinate and provide on-going support to the partnerships projects of UNDP Ukraine;

2. Support the CO management in mobilization of resources including from private sector and non-traditional donors:

• Based on the analysis of the partnership landscape prepare tailored strategies and approaches for resource mobilization activities of UNDP Ukraine;
• Provide support to the programme managers to implement the programme areas resource-mobilization strategies;
• Prepare programme concept notes for partnership initiatives of UNDP Ukraine with development partners, private sector, Government, foundations, etc.

3. Facilitation of knowledge building and knowledge sharing:

• Identification and formulation of lessons learned and recommendations to be integrated into broader CO knowledge management efforts;
• Organization and conduct of trainings on partnerships building in the Country Office.

4. Communication and Outreach:

• Support the implementation of the UNDP Ukraine Communication Strategy;
• Participate in the outreach activities for making UNDP Ukraine's work and expertise known to existing and potential partners
• Communicate value added of partnering with UNDP Ukraine both with national and international partners;
• Contribute to the corporate reporting on partnership development.

Competencies

Corporate Competencies

• Demonstrates integrity by modeling the UN's values and ethical standards;
• Promotes the vision, mission, and strategic goals of UNDP;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Understanding of integrated resource mobilization.

Functional Competencies:

• Outstanding analytical capability, ability to position UNDP politically and strategically;
• Knowledge and competency to shape corporate policy;
• Strong understanding of global and national development issues;
• Familiarity with UNDP policies and procedures and practice areas;
• Proven oral and written communications skills and demonstrated presentation and facilitation skills;
• Strong teamwork;
• Very strong initiative-taker. Capacity to move complex processes forward to achieve articulated results, work at varying levels and on different projects simultaneously (personal organization, and ability for multi-tasking). Ability to work under pressure, and to live comfortably with change;
• Superior networking capability, paired with strong interpersonal and diplomatic skills;

Required Skills and Experience

Education: Advanced University Degree in international development, economics, political or social sciences, or any development related field.

Experience: Minimum five (5) years of professional experience in development cooperation, including at the country-level;

Experience in brokering partnerships and cooperation for development with various institutions: Government, private sector, etc

Language Requirements: Excellent English and Ukrainian (both oral and written) required

Application Instructions:

• Click on the "Apply now" button.
• Input your information in the appropriate Sections: personal information, language proficiency, education, resume and motivation. You can type in or paste your Resume into the last box.
• Upon completion of the first page, please hit "submit application" tab at the end of the page. On the next page, you will be asked to upload your Resume. Instead of uploading your Resume, please submit a fully completed and signed UNDP Personal History Form (P-11). When completing the Form and, even though not currently requested, please include email addresses for your Supervisors.
• Without the completed and signed P11 your application will not be considered. The UNDP Personal History Form can be downloaded at English version. Failure to disclose prior employment or making false representations on this form will be grounds for withdrawal of further consideration of his/her application or termination, where the appointment or contract has been issued.
• Only short-listed candidates will be contacted and please ensure that copies of your educational qualifications are available when contacted.

This is a locally recruited position and no expatriation benefits will apply. DEADLINE FOR APPLICATIONS IS 02/12/2013 UNDP will use a transparent and competitive screening process, though will only contact those applicants in whom there is further interest. Applications may only be submitted for specific vacancy. Qualified women are strongly encouraged to apply.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

More Info and Application

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Job: Office Assistant

Location: Kyiv, Ukraine
Closing Date: Monday, 25 November 2013

Background / General description

The Organization: IFC, a member of the World Bank Group, is the largest global development institution focused exclusively on the private sector. Working with private enterprises in more than 100 countries, we use our capital, expertise, and influence to help eliminate extreme poverty and promote shared prosperity. In FY13, our investments climbed to an all-time high of nearly $25 billion, leveraging the power of the private sector to create jobs and tackle the world's most pressing development challenges.

For more information, visit www.ifc.org.

Duties and Accountabilities

Scope of the job: The Receptionist will be responsible for handling general receptionist duties and providing administrative office support.

Duties and responsibilities:

• Answer incoming phone calls in an efficient and professional manner;
• Direct calls to appropriate staff member or ensure a message is passed on if staff is not available;
• Register and announce visitors with a professional courtesy; ensure visitors are always met and/or escorted to relevant staff member;
• Assist staff with making conference calls when needed;
• Send faxes, make photocopies for IFC staff and visitors;
• Ensure the documents, tickets delivered to office are passed to relevant staff in a timely manner;
• Provide logistical support for staff as required;
• Prepare arrival/departure table of IFC Kyiv office for drivers for pick up/drop off;
• Assist in organizing events;
• Accumulate and process general office supplies purchases on a monthly basis;
• Handle diplomatic pouch shipment; process incoming mail and distribute to all staff;
• Accumulate general list for periodicals subscription for IFC Kyiv office on half-year basis and arranges subscription;
• Assist Office Administrator with admin tasks as well as serve as a back-up;
• Keep track and update security staff list;
• Serve as a back-up for Team Assistants when required.

Selection Criteria

• Minimum 2-3 years of work experience in office assistant role, preferably with an international company or organization;
• University / college degree;
• Fluent in Ukrainian, Russian & English, excellent writing skills in these languages;
• Well-organized;
• Effective time-management skills;
• Good communication skills;
• A positive 'can-do / will do' attitude to work and to supporting colleagues;
• Excellent computer skills.

More Info and Application

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