Job: Senior Finance Office-Field Reporting

Location: Yangon, Myanmar 
Deadline: Monday, 21 October 2013 

Description

VACANCY ANNOUNCEMENT (10/Oct/062/2013)

Re-announcement Pact is an international non-profit, non-religious, non political and non-governmental organization that is based in Washington D.C, United States. Pact is currently working in 57 countries, implementing more than 100 programs. Pact's main field offices are situated in 27 countries from which oversee all the programs around the world. Pact has been working in Myanmar for more than a decade. Pact implements a wide range of development programs in Myanmar, which focuses on promoting the lives of the vulnerable community. Pact in Myanmar is currently working in the Delta Zone, Dry Zone and Shan Zone on various projects including Micro Credit, Primary Health Care, HIV/AIDS Education Programs and Livelihoods Integrated Program. Pact in Myanmar operates its various projects in 51 townships. Pact in Myanmar is currently seeking a motivated, experienced and dedicated candidate for the position of Senior Finance Officer – Field Reporting.

Title: Senior Finance Officer – Field Reporting

Number of Opening: One Only

Department: Finance Department

Supervisor: Finance Manager

Duty Station:Yangon, Myanmar

Deadline: 21 October 2013

Pact values and supports a diverse work environment. Position Summary: The Senior Finance Officer (SFO) for Field Reporting acts as the main liaison between the assigned Pact Myanmar Field (Township) Offices and Finance / Program in Yangon office for day-to-day financial operations. He/she is responsible for the technical oversight of the field offices on all financial related matters, including areas such as budgets management, costs allocation, transactional review/test internal control, on site visit to field offices, review of policies and procedures compliance. Provides capacity building and mentoring to field office finance personnel.

Core Values: Pact Myanmar employees embrace the following core values as representatives of the institution:

all people have a right to participate in decisions affecting their lives gender equity is mandatory for social transformation resources are allocated in a transparent manner, guided by accountability to our clients and Pact's role as steward of resources intended for the poor diversity in background, gender and age strengthen our capacity to be wise managers of public and private funds teamwork and collaboration shape our day-to-day working relationships innovation and risk taking to achieve impact and broad scaleable results drive strategic priorities Page gathering and sharing information are primary roles for all employees staff growth and advancement are a priority, including training and professional skills building to increase knowledge and competence and to stay abreast of new developments, especially in technology a healthy balance between work and life outside of work must be maintained for work satisfaction and fulfillment

Specific Duties and Responsibilities:

• With the support from the Finance Manager, SFO is responsible for the set-up of the financial and administrative systems of the field office, monitoring internal controls and suggesting improvements on the system as necessary
• Provides training and ongoing technical support to the field finance officers, including training on accounting software and financial policies and procedures;
• Ensures timely financial report submission from the field offices: i. Evaluates and/or performs monthly desk review (both transactional and supporting documents) of the field office financial data to ensure expenses were properly incurred with appropriate supporting documentation and are in compliance with PACT financial policies and procedures. ii. Prepares monthly journal entry (JE) to be recorded pursuant to review of Statement of Expenses (SOE) and supporting documents received from the field, including general ledger data iii. Bank reconciliations are properly completed by the field office and supported by bank statements; iv. Cash account balances per field report are reconciled with the QuickBooks accounting system balances; v. Field office timely liquidate their outstanding A/R and A/Ps
• Reviews or completes monthly quality checklist. Provides feedback to the field office finance staff on the results and follows up any questionable and/or missing items
• Works closely with the General Accounting to reconcile account balances between QuickBooks and field office records, and initiates corrective actions to ensure ongoing reconciliation.
• Works closely with Program Team to review field office wire transfer requests, assessing reasonableness of the request compared with past spending levels and work plans to ensure that they have adequate funding to carry out programmatic activities for the request period.
• Ensures that the field financial files are maintained properly, are accessible and are in accordance with Pact policies and procedures.
• Internal control assessment of the field offices: monitors compliance with policies & procedures; Initiates corrective action in consultation with the Finance Manager
• Conduct on site visits to assigned field offices and prepare written reports on finding and recommendations from that reviews.
• Ensures timely financial reports submission and liquidation by sub-grantees.
• Advises Finance Manager, Program Team and Field Office Coordinator on budgetary and accounting/financial issues of the field offices Others
• Donor specific project audit coordination and support: prepare necessary schedules with field office, retrieve supporting documents & obtain responses as needed
• Field Finance Officer transitional backstopping
• Other assignments provided by the Finance Manager Qualifications:
• Ability to analyze and problem solve, highly detail-oriented
• Ability to demonstrate a high level of accuracy in assigned tasks
• Extensive experience working with financial software and accounting systems (QuickBooks preferred) and proficiency with Microsoft Office, Outlook & other computer-based applications
• Strong oral and written communication skills to interact with all levels of staff effectively
• Ability to train and coach others in financial management
• Experience with budgets, projections, and budget tracking
• Supportive approach to supervision, mentoring and delegation
• Deadline oriented Education and Experience Requirements:
• BA/BS in accounting, finance, business administration or related field.
• Minimum of three (3) years progressive experience in general accounting (international nonprofit environment preferred)
• Experience in financial management of US Government awards and subawards is a plus, preferably USAID.
• Absolute integrity, highest standard of ethics and trustworthiness

Interested candidates are invited to submit an application letter and detail curriculum vitae along with relevant supporting documents, a recent passport size photograph, contact details and two referees addressed to the following contact not later than October 21st, 2013 (Monday).

Note: 1) Earlier application is encouraged to every interested person. Position will be filled up soon after receiving the potential application. 2) Application via email: Please do not enclose the copy of other relevant supporting documents (such as educational certificate and testimonials) if the application submitted via email. 3) Only short listed candidates will be notified.

More Info and Application