Job: Office Assistant (Pathein Gyi)

Location: Myanmar
Deadline: Friday, 01 November 2013
no. 497, 1st floor, tower b, diamond condominium, pyay road, ward 8, kamaryut township, yangon 11041, Myanmar 95-1-501373, 501383, 523933

• pactworld.org

VACANCY ANNOUNCEMENT (18/Oct/145/2013) Pact is an international non-profit, non-religious, non political and non-governmental organization that is based in Washington D.C, United States. Pact is currently working in 57 countries, implementing more than 100 programs. Pact's main field offices are situated in 27 countries from which oversee all the programs around the world. Pact has been working in Myanmar for more than a decade. Pact implements a wide range of development programs in Myanmar, which focuses on promoting the lives of the vulnerable community. Pact in Myanmar is currently working in the Delta Zone, Dry Zone and Shan Zone on various projects including Micro Credit, Primary Health Care, HIV/AIDS Education Programs and Livelihoods Integrated Program. Pact in Myanmar operates its various projects in 51 townships. Title: Office Assistant

Number of Opening: One Only Location: Supervisor: Duration: Reporting to:

Pathein Gyi Township, Mandalay Region Program Officer 12 months full time and renewable Township Manager (Swan Yi Program)

Pact in Myanmar an International NGO is currently seeking a motivated, experienced and dedicated candidate for the position of Office Assistant for a 3-year humanitarian assistance program in Myanmar. Position Summary: Swan Yi program is beginning peri-urban activities in Pathein Gyi township in Yangon as the one of the areas of women empowerment, WORTH program. Under the overall guidance of Township Manager and direct supervision of Finance and Admin Assistant, Office Assistant is responsible to assist FAA to establish the Admin and Finance system to follow the existing procedures and policies of Pact Myanmar. The Office Assistant is responsible for maintenance a clean office and compound of the Township Office. The Office Assistant will assist the Office maintenance of both Admin and Finance tasks to give utmost support to township field implementation team for smooth running of program. Key Relationship Supervised by: Township Manager Supervise : Township office security Coordinates: With Whom Township Manager Township Finance and Admin Assistance On What Regular daily maintenance of township office Office filing system

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no. 497, 1st floor, tower b, diamond condominium, pyay road, ward 8, kamaryut township, yangon 11041, Myanmar 95-1-501373, 501383, 523933

• pactworld.org

SPECIFIC DUTIES AND RESPONSIBILITIES: Programmatic Responsibilities: Regularly send and collect mails from Post Office, Courier and Transport Services. Assist the Township Manager, FAA and the project staff with their work and day to day office related work and as assigned.

• Assist with mail, massage delivery and with office errands.
• Assist with office filing system and storage.
• Maintain the Petrol log book, movement log book, attendant sheet.
• Maintain incoming and outgoing correspondence files.
• Maintain the dispatch register books.
• Assist the FAA with local procurement.
• Undertake occasional field trip as and when required.
• Supervise Township Office Security as per his/her TOR;
• Undertake any other activities as and assigned by the Township Manager and FAA. Expected Results  Office and compound is kept in clean, decent manner.  Finance and Admin Assistant receive the effective assistant in Admin and Finance to maintain the well operation system.  Any other assistances need from program implementation team is assisted and timely production of smooth running implementation. Financial Responsibilities
• All expenses made by the Office Assistant have to be approved by concerned Township Manager. Minimum Requirements:
• Minimum one year experience in working closely with villages or grassroots communities in NGO or related fields
• Work experience in urban activities is desirable.
• Graduate or equivalent qualification
• People with good health condition and already residing in the project townships are preferred.
• Excellent communication skills when working with team members
• Able and willing to work flexible hours as needed and without constant or close supervision
• Able to walk or take public transport or motorbike 5 days every week to visit groups.
• Independence, dependability and accountability
• Good working relation with colleagues
• Innovation , Initiative and learning new things
• Must have reporting skill
• Good communication and coordination skill Core Values: Pact employees embrace the following core values as representatives of the institution:
• all people have a right to participate in decisions affecting their lives,

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no. 497, 1st floor, tower b, diamond condominium, pyay road, ward 8, kamaryut township, yangon 11041, Myanmar 95-1-501373, 501383, 523933

• pactworld.org

gender equity is mandatory for social transformation, resources are allocated in a transparent manner, guided by accountability to our clients and Pact's role as steward of resources intended for the poor, diversity in background, gender and age strengthen our capacity to be wise managers of public and private funds, teamwork and collaboration shape our day-to-day working relationships, innovation and risk taking to achieve impact and broad scalable results drive strategic priorities, gathering and sharing information are primary roles for all employees, staff growth and advancement are a priority, including training and professional skills building to increase knowledge and competence and to stay abreast of new developments, especially in technology, a healthy balance between work and life outside of work must be maintained for work satisfaction and fulfillment.

Interested candidates are invited to submit an application letter and detail curriculum vitae along with relevant supporting documents, a recent passport size photograph, contact details and two referees addressed to the following contact not later than 1st November, 2013(Friday) Note: 1) Earlier application is encouraged to every interested person. Position will be filled up soon after receiving the potential application. 2) Application via email: Please do not enclose the copy of other relevant supporting documents (such as educational certificate and testimonials) if the application submitted via email. 3) Only short listed candidates will be notified. Human Resources Officer Pact No. 497, 1st Floor, Tower-B, Diamond Condominium, Pyay Road, Ward-8, Kamaryut Township,Yangon. Tel: 098553198; 95-1-501373 / 501383 Ext:78 and 523933 Ext: 806 Fax: 95-1-501373 E-mail: pactmyanhr@pactworld.org

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More Info and Application