Job: Grants and Contract Officer

Location: Yangon 
Deadline: Friday, 11 October 2013 

Description

Pact is an international non-profit, non-religious, non political and non-governmental organization that is based in Washington D.C, United States. Pact is currently working in 57 countries, implementing more than 100 programs. Pact's main field offices are situated in 27 countries from which oversee all the programs around the world. Pact has been working in Myanmar for more than a decade. Pact implements a wide range of development programs in Myanmar, which focuses on promoting the lives of the vulnerable community. Pact in Myanmar is currently working in the Delta Zone, Dry Zone and Shan Zone on various projects including Micro Credit, Primary Health Care, HIV/AIDS Education Programs and Livelihoods Integrated Program. Pact in Myanmar operates its various projects in 51 townships.

Pact in Myanmar is currently seeking a motivated, experienced and dedicated candidate for the position of Grants and Contract Officer.

Title :

Number of Opening: Duty Station: Reporting to: Duration:

Grants and Contract Officer

One Only

Yangon, MyanmarGrants and Contract Manager12 months full time initially (with three months probation)

Renewable subject to satisfactory work performance and fund availability

Summary of Role and Responsibility:

Grants Officer will be part of Shae Thot team reporting directly to Grants Manager. Incumbent will assist Grants Manager in all aspects related to sub-agreement management in form of grants and contracts in accordance with Pact and donor policy. S/he will work closely with program and finance to identity and select and monitor grantees and contractors.

Key Relationships:

Supervised by: Grants Manager Supervises: None

Coordinates: Program and Finance General:

• Assist Grants Manager in all matters related to sub-agreement management including sub grant, contract and consultant agreements;
• Assist in responding to inquiries regarding compliance with terms and conditions under prime award and Pact policy;
• Assist in preparing request for donor approval from donor and Pact HQ;
• Update status of grants and contract commitment on monthly basis;
• Support closeout of Pact award (Shae Thot) that is managed by the Myanmar office, including 
  providing oversight to staff in the preparation of final inventories and property disposition
   
  requests;
• Willing to learn USAID rules and regulations'
• Perform other duties as assigned. 
  Sub-agreement Management:

• Assist in administering the full cycle of grants management activities starting from pre-award assessments to monitoring and close-out from contractual compliance perspective;

VACANCY RE-ANNOUNCEMENT (26/Sep/137/2013)

Page 1 of 3

no. 497,1st floor, tower b, diamond condominium, pyay road, ward 8, kamaryut township, yangon 11041, Myanmar 95-1-501373, 501383, 523933

• pactworld.org

• Work with program staff to facilitate solicitation/selection of potential sub-grantees, contractor and consultant;
• Assist in negotiation on the terms and conditions with potential grantees, contractors, or consultants;
• Maintain proper documentations of sub-agreements in coordination with Pact policy;
• Assist in developing agreements (grant, contract or consultant) and procure signature from 
  Country Director or HQ's Director of Grants & Contracts;
• Work closely with program staff and finance to manage sub-agreements from contractual 
  compliance point of view including: monitoring timely submission of various reports and other requirements, issuance of modifications, monitoring and oversight of sub grant activities, resolution of disputes, resolving audit findings and closeout of sub grants;
• Liaise with program, finance, grant and contract regional and home office to manage sub- agreements and monitor all sub-agreements to ensure compliance with the donor rules and Pact policy;
• Ensure that all required documentation related to sub-agreements are properly maintained and safeguarded; 
  Training:

• Assist Grants Manager in identifying training needs for both Shae Thot staff and local subgrantees on USAID rules and compliance;
• Assist in developing training materials based on the lessoned learned from previous implementation and experience working with grantees;
• Arrange training logistics including venue, training materials etc. Qualification:
  • Bachelor degree in law, management, business administration or accounting and finance;
  • Proficient in English both in writing and speaking;
  • Strong analytical skills and ability to exercise sound business judgment to wisely 
    prioritize and successfully perform multiplicand complex tasks;
  • Highly organized and able to develop and streamline systems for efficient conduct of 
    day-to day tasks;
  • Ability and willingness to learn new things;
  • Proficiency in word processing and spread sheets;
  • Ability and willingness to travel.
  • Prior work experience in related field is an advantage but not necessary; training will be 
    provided.
     Competitive salary will be offered to successful candidate. 
    Interested candidates are invited to submit an application letter and detail curriculum vitae along with relevant supporting documents, a recent passport size photograph, contact details and two referees addressed to the following contact not later than October 11th, 2013 (Friday).
     
    Note:

1. 1) Earlier application is encouraged to every interested person. Position will be filled up soon after receiving the potential application.
2. 2) Application via email: Please do not enclose the copy of other relevant supporting documents (such as educational certificate and testimonials) if the application submitted via email.
3. 3) Only short listed candidates will be notified.

VACANCY RE-ANNOUNCEMENT (26/Sep/137/2013)

Page 2 of 3

Human Resource Officer

Pact

No. 497, 1st Floor, Tower-B,Diamond Condominium, Pyay Road, Ward-8,Kamaryut Township, Yangon.Tel: 098553198; 95-1-501373/ 501383 Ext: 78 and 523933 Ext: 808 Fax: 95-1-501373E-mail: pactmyanhr@pactworld.org

More Info and Application