Location : Kuwait, KUWAIT
Application Deadline : 07-Oct-13
Additional Category Management
Type of Contract : Individual Contract
Post Level : International Consultant
Languages Required : Arabic English
Expected Duration of Assignment : 2 months
Background
The UNDP Kuwait Country Office has begun planning for the next four-year programme cycle, 2015 - 2018. The Country Programme Document (CPD) is the basic agreement between UNDP and the Government of the State of Kuwait. It establishes the proposed areas of work for the next programme cycle and flags expected potential outcomes that will be subsequently elaborated in the Country Programme Action Plan.
In order to elicit the views of national stakeholders on the content of this critical development framework, Between October and December 2013 UNDP Kuwait will conduct a series of inclusive and participatory national consultations, bringing together stakeholders for a strategic discussion on the future programming priorities, guided by the next Kuwait national mid-range development plan and in the context of the UNDP Strategic Plan 2014-2017 and the global post-2015 sustainable development agenda themes. The national consultations will be conducted in accordance with UNDP's core principles of inclusiveness, equality and respect for diversity and sustainability. The consultation process will include four roundtable events, bringing together national stakeholders and counterparts, a high-level technical meeting and a one-day national consultation event.
Objectives:
To provide administrative support to the national consultation process.
Duties and Responsibilities
The administrative assistant consultancy will be conducted over two months, beginning no later than 20 October.
Under the guidance of the UNDP CPD team, the Administrative Assistant will perform the following tasks:
- Issue invitations for participants in the consultative meetings;
- Follow-up on invitations and prepare participant lists;
- Coordinate the provision of logistic arrangements for each consultative event (eg seating, audio-visual equipment, interpretation, catering, name cards);
- Arrange security clearances for participants to enter UN House;
- Identify external premises if required;
- Collect newspaper clippings of the events;
- Maintain files with all documents related to the consultancy tasks; and
- Any other related duties that might be required.
Expected outputs:
- Complete participant lists for each event;
- Logistic arrangements for each consultative event.
Competencies
- Demonstrates commitment to UNDP's mission, vision and values;
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
- Highest standards of integrity, discretion and loyalty;
- Ability to undertake complex tasks within narrow timeframes;
- Excellent planning and organizational skills;
- Excellent teamwork and coordination skills;
- Excellent spoken and written skills in English and Arabic; and
- Ability to use common office programmes such as Word and Excel.
Required Skills and Experience
Education:
- Secondary education. Certification in Administration desirable.
Experience:
- 5 years of relevant experience in administration or programme support service;
- Experience in the usage of computers and office software packages (MS Word, Excel, etc.)
Language requirements:
- Must be fluent in English and Arabic (written and spoken).
Duration:
- Two months.
Documents to be included when submitting the proposals
Applicants shall submit the following documents:- Letter of interest/proposal, providing brief methodology on how the work will be conducted and/or approached. Personal CV, including information about past experience in similar projects / assignments and contact details for referees;
- Financial proposal;
- Reference to or copies of previously developed knowledge materials, including analytical reports, research papers, case study materials, etc.
Lump sum contract
The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in installments or upon completion of the entire contract). Payments are based upon output, i.e. upon delivery of the services specified in the TOR. In order to assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump sum amount (including travel, per diems, and number of anticipated working days).
Travel costs
All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel. In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources.
In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimbursed.
Evaluation method:
Cumulative analysis
Contract award shall be made to the incumbent whose offer has been evaluated and determined as:
- Responsive/compliant/acceptable; and
- Having received the cumulative highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation;
- Technical Criteria weight: 70%;
- Financial Criteria weight: 30%.
Only candidates obtaining a minimum 70% from the maximum available technical score (70 points) would be considered for the Financial Evaluation.
The maximum number of points assigned to the financial proposal is allocated to the lowest price proposal and will equal to 30. All other price proposals will be evaluated and assigned points, as per below formula:
30 points [max points available for financial part] x [lowest of all evaluated offered prices among responsive offers] / [evaluated price].
The proposal obtaining the overall cumulatively highest score after adding the score of the technical proposal and the financial proposal will be considered as the most compliant offer and will be awarded the Individual Contract.
Payments will be made only upon confirmation of UNDP on delivering on the contract obligations in satisfactory manner.
Individual Consultants are responsible for ensuring they have vaccinations/inoculations when travelling to certain countries, as designated by the UN Medical Director. Consultants are also required to comply with the UN security directives set forth under dss.un.org.
Qualified women and members of minorities are encouraged to apply.
Due to large number of applications we receive, we are able to inform only the successful candidates about the outcome or status of the selection process.
Please attached any/all related documents in one file along with the CV.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
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