Job: Team Assistant/Program Assistant

Location: Karachi, Pakistan 
Deadline: Saturday, 28 September 2013 

Description

Background / General description

The International Finance Corporation, a member of the World Bank Group, promotes sustainable private sector investment in developing countries as a way to reduce poverty and improve people’s lives. In addition to its investment work, IFC provides a number of advisory services funded through different donors as well as its own income-generating activities, by developing targeted programs and projects to strengthen financial institutions and markets. Under the general supervision of the Country Officer, the Team / Program Assistant will provide administrative and operational support to IFC Karachi Office.

Duties and Accountabilities

Provide secretarial and administrative support to RR/Investment Officer

Draft routine correspondence & proofread materials using proper grammar, punctuation & style

Use word processing or desktop publishing skills to produce complex text, reports, figures, graphs, etc., according to standard Bank formats & distribution

Coordinate schedules taking priorities into account

Assist in preparation & logistical planning for events, e.g. conferences, workshops etc

Maintain up-to-date work unit project & other files (both paper & electronic)

Maintain calendar of appointments/meetings

Handle all travel arrangements

Follow-up on submission of bi-monthly timesheets by staff in conjunction with Regional TRS coordinator

Provide assistance in the implementation of the unit’s work programs, including some specialized support in specific areas e.g. filing both electronically and hard copies, editorial assistance, interpretation/ translation etc.

Attend meetings, draft minutes and ensure timely clearance and distribution

Draft routine correspondence and proofread materials

Incorporate agreed comments into documents, making full use of shared software capabilities

 

Selection Criteria

University degree and at least 5 years of relevant work experience.

Excellent secretarial and administrative skills.

Strong interpersonal skills, positive attitude and flexibility to work effectively in a team-oriented and multi-cultural environment.

Ability to prioritize workload and work well under pressure with minimum supervision to meet deadlines.

High degree of initiative and commitment to meeting deadlines.

High level of proficiency of Microsoft Word, Excel, and Power point.

Strong English language skills (verbal and written), including ability to draft a variety of correspondence and edit materials using proper grammar, punctuation and style.

Willingness to perform ad hoc tasks and to travel occasionally.

More info and Application