Job: Finance Assistant

Location: Yangon 
Deadline: Thursday, 26 September 2013 

Description

17 September 2013

Reference no. VA13/058

World Food Programme Myanmar – Vacancy Announcement Contract type Post title Number of Post Report To Required Period of Service Deadline for application : : : : : : Service Contract SC-4 Finance Assistant One Finance Officer One Year (Extendable) 26 September 2013

Qualified women are especially encouraged to apply Duties and Responsibilities: Under the direct supervision of Finance Officer and the overall supervision of Head of Finance and Admin Unit in Yangon, the Finance Assistants will be responsible for the following duties:

• Verify Sub-imprest and Petty cash expenditure for allocated Sub-Offices; Timely processing of replenishment for both Sub-imprest and Petty Cash accounts and registration of acknowledgement in WINGS; Prepare Payment Authorization to sub office as and when required; Follow up any pending issue with the allocated Sub-Offices; Verify all vendor claims (Cooperating Partners, Landside Transport Storage and Handling, Food payment, Non Food Item, Air Fare) for accuracy and conformance with WFP Finance rules and regulations; Perform claim verification against documentation to ensure the purchases/services are properly authorized and that the goods have been received or services rendered; and ensure timely recording and processing of vendor invoices in WINGS; Record keeping and reconciliation of Cash For Work related Field Level Agreements (FLAs); Create LIV for monthly recognition of expenses against advance payments (0 payment); Prepare necessary Journal Vouchers such as bank charges, correction of errors; Create Credit memo for post-delivery losses/discount during the process of LIV Post Trip Documents (PRRW) to ensure correct GL and budget code is used and prepare payments for Country Office and PC area Sub-Offices; Reconciliation of Travel Agent Account and follow up any discrepancy with Travel Focal Point; Monitoring of local currency requirements and submit requirement to Head of Units for further actions and prepare exchange committee meeting minutes; Clearing of vendor open items related to Maungdaw Sub Office; Assist payroll focal person for timely disbursement of salary to staff; Maintain and update file register by documents numbers; Perform other related duties assigned by the supervisor and responsible to update the Terms of references accordingly;

Qualification Education: Minimum secondary school education including or supplemented by courses related to the area of work. A University Degree holder with experience in related field will have an added advantage.

MYANMAR OFFICE: No. 5 Kanbawza Street, Shwe Taung Kyar (2) Ward, Bahan Township, Yangon, Myanmar Phone: +95 1 2305971, 2305972, 2305973, 2305974, 2305975, 2305976 - Fax: +95 1 2305970 Email: wfp.yangon@wfp.org - Website: www.wfp.org/countries/myanmar

Experience: At least three years of progressively responsible clerical work experience in general administrative work including at least one year in the field of finance, accounting, budget, audit or other related field and at least one year at the G3 level or equivalent. Knowledge: Experience utilising computers, including word processing, spreadsheet and other WFP standard software packages and systems. General knowledge of UN system financial policies, rules, regulations and procedures. Language: Fluency in both oral and written in English and Myanmar. Critical Success Factors: Ability to review a variety of data, identify and adjust data discrepancies. Identify and resolve operational problems. Ability to communicate moderately complex matters clearly and concisely. Ability to perform detailed work, work of a confidential nature and/or to handle a large volume of work possibly under time constraints. Ability to deal patiently and tactfully with people of different national and cultural backgrounds. Desired skills: Knowledge of WFP manuals in the area of finance and/or budget. Typing 35 wpm in English. Please send applications to: Human Resources Unit Finance Assistant SC-4 (Yangon) United Nations World Food Programme No. 5, Kanbawza Street Shwe Taung Kyar 2 Ward Bahan Township Yangon, Myanmar Email to: Myanmar.vacancy@wfp.org

Note: Applications are invited from Interested Myanmar nationals. Interested candidates should submit their application with updated UN P-11 Form, relevant educational certificates showing highest level of educational attainment and the names and contact information of three references. Please mention in the applications if there is, blood/marriage relationships with the existing WFP employees. Applications received after the closing date will not be considered. Only short-listed candidates will be notified. Please do not send original documents as they will not be returned.

MYANMAR OFFICE: No. 5 Kanbawza Street, Shwe Taung Kyar (2) Ward, Bahan Township, Yangon, Myanmar Phone: +95 1 2305971, 2305972, 2305973, 2305974, 2305975, 2305976 - Fax: +95 1 2305970 Email: wfp.yangon@wfp.org - Website: www.wfp.org/countries/myanmar

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