Location: New York
Deadline: Friday, 26 July 2013
Description
Primary Purpose:
This position is responsible for overseeing the data collection and analysis of the Matching Grant Program for the provision of technical assistance to the CWS affiliate network. The incumbent also has primary contact with a portfolio of local offices which collaborate with CWS in the implementation of Reception and Placement (R&P) and Matching Grant programs. S/he assists local offices in maintaining best practices in service provision to ensure the well-being of newly arrived refugees. This position has significant duties related to data analysis and federal report writing. Some travel will be necessary.
Essential Duties:
- Conducts desktop, onsite and ongoing monitoring of affiliates and sub-offices for compliance with the guidelines of the Matching Grant and R&P programs. Documents findings and presents recommendations for corrective actions in written reports.
- Conducts grant writing, reporting, data collection and budget reviews for Office of Refugee Resettlement (ORR) related grants. Regularly reviews statistical reports to analyze data trends and respond appropriately.
- Develops Matching Grant materials for use at CWS headquarters and across the network.
- Assists with planning, preparation and implementation at CWS conferences and training events. Presents at conferences when requested.
- Contributes in preparation of the written response to the annual requests for proposal to the US Office of Refugee Resettlement, and other federal grants.
- Provides ongoing training to the CWS network regarding Matching Grant reporting, data base use, and best practices in generating matching funds.
- Regularly reviews R&P and Matching Grant policies, forms, and manuals in order to stay abreast of changes in program implementation.
- Attends meetings related to the Matching Grant program as well as other meetings, task forces, and working groups on behalf of CWS as requested.
- Works collaboratively as part of the resettlement staff team, consulting with processing staff and denominational staff to plan resettlement activities and training.
- Performs other related duties and projects as requested.
Qualifications:
Education: Graduation from High School or GED, supplemented by two years of training in immigration work; or a degree in particular area of work to be performed; or five years work experience. Experience: Experience in a local or national resettlement program. General office work, processing information and materials while maintaining records and files. Experience in working with database software. Strong writing skills a must.
Competencies: Communications: Able to communicate thoroughly and with self-confidence specific information relating to program or department. Communicate detailed information clearly, in writing and orally. Understand staff roles and procedures and prepare standard reports to track job progress or activities. Promote sharing of relevant information among staff and with stakeholders. Recognize the particular needs of partners and use established channels to respond to those needs. Understand and is able to use appropriate technology to communicate with others inside and outside CWS. Respect and maintain confidentiality of sensitive information within parameters defined by supervisor and/or CWS policy.
Constituent Relationships: Understand who stakeholders are and be response to their needs. Coordinate specific program activities with counterparts and include them in planning. Recognize and be sensitive to issues of concern to stakeholders. Recognize and be sensitive to cultural, ethnic and religious issues.
Job Knowledge: Understand the mission and values of CWS and faith-based organizations and how they apply to their work and relationships with others. Know information regarding specific program or department activities and use that knowledge to perform effectively and independently. Understand how to work multiculturally with sensitivity and integrity. Uses technology in varied, creative ways to support individual and program performance. Maintain and improve the skills and knowledge needed to be effective in performing job responsibilities. Follow CWS policies and procedures in carrying out work activities. Understand general business practices that support individual and program performance.
Leadership: Accept accountability for assigned activities and adapt work style to perform independently or within a team. Demonstrate sound judgment in performing all duties. Recognize and use individual strengths to enhance work performance. Recognize areas of weakness and seek assistance to improve performance. Take initiative within area of responsibility. Respect the skills, needs and schedules of others in performing assigned duties and responding to others. Contribute ideas for implementing CWS’ vision and strategic plan.
Problem Solving: Identify problems in procedures that affect program work. Recommend changes in systems or procedures to address them, then implement approved changes. Exercise creativity in resolving problems and trying new ways of doing things. Know how and when to apply technical solutions to problems. Share results of problem solving experiences with others. Remain flexible in responding to CWSW priorities.
Program Planning and Management: Anticipate work flow and take proactive steps to balance work priorities. Understand the desired outcome of assigned work and how it supports CWS’ work. Gather, analyze and make use of information and resources necessary to produce work. Successfully balance multiple activities, in support of program or departmental goals. Manage contacts with internal and external stakeholders to ensure flow of information and coordination of efforts. Contribute ideas to effective implement program plans and activities. Keep others informed of work progress and any problems encountered. Take initiative and complete independent work projects. Understand organizational priorities and respect time sensitivity of work performance. Verify the accuracy and quality of own work and the work of others.
Resource Building and Stewardship: Promote CWS’ mission, programs and services with stakeholders to assure continued support. Use financial and material resources provided by CWS to their best advantage, including business equipment and supplies. Demonstrate concern for natural resources in carrying out work activities. Make the most of own time and resources to maximize stewardship to CWS. Demonstrate respect for one another in relationships with staff, supervisors and managers. Understand stewardship role in working within budget and monitoring finances. Prepare reports on program status relative to budget and finances.
Teamwork: Understand what a team is and what it does. Demonstrate a willingness to work on a team. Understand own role on the team and how it fits in to the overall results to be produced. Contribute skills, knowledge and ideas to team discussion and work. Accept accountability for assignments made within the team and for producing results on time. Participate in identifying and establishing work needs and time lines for completion. Demonstrate awareness of what other teams do and how their work affects own team. Recognize and respect the importance of work performed by colleagues. Understand organizational priorities and is willing to set aside own tasks to assist others to complete high priority tasks. Prepare reports about team activities and progress in achieving results.
Other Skills: Computer literacy, using word processing applications. Able to travel on a limited basis.
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