Head, Field Personnel Administration and Entitlements Unit, Montréal, Canada

Head, Field Personnel Administration and Entitlements Unit, Montréal, Canada

Closing Date: Thursday, 13 March 2014

More vacancies from:

Organization

ICAO - International Civil Aviation Organization

Country

Canada

City

Montreal, Canada

Office

ICAO HQ Montreal

International Civil Aviation Organization Vacancy Notice
POSITION INFORMATION
Post Title: Head, Field Personnel Administration and Entitlements Unit
Level: P-4
Duty Station: Montréal
Vacancy Notice: 2014/08/P 103759
Deadline for applications: 13 March 2014
Date for entry on duty: After 13 March 2014
THE ORGANIZATIONAL SETTING
The Head, Field Personnel Administration and Entitlements Unit (FPA) of the Field Personnel Section (FPS) determines and administers the conditions of services of Technical Co-operation Bureau Field Project staff, experts and consultants recruited against Project Funds, in accordance with the provision of the Field Services Staff Rules and the Technical Co-operation Bureau (TCB) Personnel Instructions Manual as well as other United Nations (UN) Common System Administrative recommendations and decisions. The Head, Field Personnel Administration and Entitlements Unit reports to the Chief, Field Personnel Section (C/FPS) of TCB. The incumbent supervises all Professional and General Services staff of the Unit.
MAJOR DUTIES AND RESPONSIBILITIES
Function 1 (incl. Expected results)
Manages Field Personnel, Experts and staff, achieving results such as:

• Administer all field personnel matters associated with contractual arrangements of ICAO project personnel, from appointment until separation from service which includes, inter alia, the provision of support and guidance to FPA staff on interpretation of Field Service Staff Rules and Personnel Instructions related to salary and allowance, leave, education grant, travel, pension, compensation for illness, injury, loss of personnel effects, appointments, promotions, transfer, secondment, extensions, separation, retainer contracts, shortening of contracts, accident and medical insurance, immigration documentation, releases and other related matters.
• Validate, review for accuracy and certify documents of authorization of payment of salary, allowances and miscellaneous entitlements based on hardship mobility.
• Study, analyse and prepare reports on matters relating to conditions of service for international and locally recruited professional project staff, experts and locally recruited staff, National Officers, and General Service category, with particular reference to recommendations and decisions of the Consultative Committee on Administrative Questions (CCAQ), International Civil Service Commission (ICSC), Administrative Committee on Coordination (ACC), United Nations Department of Safety and Security (UNDSS) and other Inter-Agency bodies.
• Plan and direct the implementation and maintenance of appropriate system for the retrieval of staff data required for regular and adhoc statistical reports.

Function 2 (incl. Expected results)
Manages the performance of the staff of the Unit (FPA), achieving results such as:

• Supervise and direct the activities of FPA staff to ensure orderly, timely and reliable administration of conditions of service of field personnel.
• Ensure that commitments with respect to Technical Co-Operation experts are correct, as far as remuneration and related benefits and entitlements are concerned, and in accordance with the applicable regulations, rules, practices and procedures.
• Draft instructions for Field Services staff and other directives relating to salary and allowances, pension, compensation and other salary entitlements, including salary upgrading.
• Develop and implement a comprehensive evaluation report including questionnaire for Project Coordinators and field staff at large.
• Ensure regular follow-up on and timely completion of the PACE reports of FPA staff.
• Advise staff assigned to FPA on learning opportunities as well as providing coaching as required.

Function 3 (incl. Exp ected results)
Coordinates with the other Sections in TCB, achieving results such as:

• Ensure maintenance of rulings and precedents for future reference and application in staff benefits administration.
• Participate in the preparation of correspondence informing and/or instructing individual field staff and Field Project Managers on policy, rules, practice and procedures as they relate to appointments, transfer, separation and benefits.
• Plan, analyse and address procedural and operational problems related to field personnel as they occur and verify the accuracy of contracts prepared for field service experts.
• In coordination with the Field Operations Section (FOS), brief staff on entitlements and benefits and process implementation of their entitlements and benefits.
• In coordination with FOS and the Procurement Section (PRO), manage the separation of field experts.
• Coordinate with FOS and PRO the Performance Evaluation Report for field personnel.
• Oversee medical evacuations of staff members on mission, experts assigned to projects as well as oversee repatriation of any deceased staff member and /or their eligible dependents.
• Assist in the recruitment of General Service staff contracted under projects.
• Prepare annual reports and ensure that the staffing table for Project staff is being updated.
• Plan to revise and harmonize the use of Individual Contracts, Special Service Agreements (SSA), International Organization for Standardization (ISO) and AGRESSO system in TCB.

Function 4 (incl . Expected results)
Leads and manages Field Personnel Action Systems, achieving results such as:

• Supervise the activities relating to the Personnel Action Systems on appointments, including verification of documents to substantiate entitlements, introduction of employee to payroll system by authorization of salary and allowances in accordance with terms of contracts and pension fund, if applicable, verify banking instructions and currencies requested in relevant countries, supervise processes of allowance hospitality, non-removal hardship, dependency, post adjustment and daily subsistence allowance, assignment grant relevant to duty station, process applications for rental subsidy/deductions, calculation, and reconciliation of operational assistance (OPAS) stipend, validation, restoration and entry into United Nations Joint Staff Pension Fund.
• Ensure the timely preparation of statistical data of Technical Co-operation field staff for management purposes.
• Coordinate common system surveys on conditions of service in coordination with Human Resources.
• Propose revision of Cooperative Development of Operational Safety and Continuing Airworthiness Programme (COSCAP) local salary scale, upon request from Member State.

Function 5 (incl. Expected results)
Leads, supervises and manages the Quality Management System (ISO 9001 -2208) in FPA, achieving results such as:

• Plan and participate in the development and implementation of the processes and procedures for the ISO 9001 – 2008 implementation and certification of FPS.
• Prepare FPA for the ISO audits and maintain the ISO certification on a yearly basis.

Function 6 (incl. Expected results)
Performs other related duties, as assigned.
QUALIFICATIONS AND EXPERIENCE
Education al background An advanced level university degree (Masters' degree or equivalent, which should be substantiated by the applicant) in Human Resource Management, Business Administration or Social Sciences or in a related field, is required.
Professional experience and knowledge - Essential

• Considerable experience (preferably ten years) in Human Resources Management, staff administration and field personnel, including a minimum of three years within the United Nations Common System, or International Organization.
• Demonstrated professional competence in the delivery of effective administration of staff entitlements and benefits.
• Skills and experience should be particularly strong in the case of analysis, discipline procedures, planning and organization.
• Strong communication skills - both written and verbal.

Professional experience and knowledge - Desirable

• Knowledge of best practices of UN Common System, and ability to interpret and apply Field Services Staff Rules and Regulations, Field Personnel Instruction Manual. Experience in using contemporary enterprise resource planning (ERP) systems as well as other electronic systems and applications is an asset.

Language Skills
Fluent reading, writing and speaking abilities in English are essential.
A working knowledge of a second language of the Organization (Arabic, Chinese, French, Russian, or Spanish) is an asset.
Competencies
Client Orientation: The willingness and ability to see things from the clients' perspective, anticipate client needs and concerns; find appropriate solutions for clients and keep clients informed.
Communication: The ability to convey oral and written communication clearly and concisely; listening to understand, and asking questions to verify understanding.
Creativity: The willingness and ability to develop new ideas, improve existing processes, and thinking 'outside of the box'.
Leadership: The person is in a role where serving as a role-model, translating vision to results, developing strategies; gaining support and driving for improvement are valued.
Planning and Organizing: The ability to set clear goals, to prioritize, to anticipate problems or risks and use time efficiently.
Technological awareness: The willingness and ability to keep abreast of available technology, understand the applications and limitations of technology, and actively seek to apply and learn about new technology.
CONDITIONS OF EMPLOYMENT
It should be noted that this post is to be filled on a fixed-term basis for an initial period of three years (first year is probationary for an external candidate).
ICAO staff members are international civil servants subject to the authority of the Secretary General and may be assigned to any activities or offices of the Organization within the duty station. ICAO staff members are expected to conduct themselves in a manner befitting their status as international civil servants. In this connection, ICAO has incorporated the 2001 Standards of Conduct for the International Civil Service into the ICAO Personnel Instructions. ICAO offers an attractive benefit package to its employees in accordance with the policies of the International Civil Service Commission (ICSC).
The statutory retirement age for staff entering or re-entering service after 1 January 1990 is 62 and 65 after 1 January 2014.
For external applicants, only those who are expected to complete a term of appointment will normally be considered. Remuneration: Level P-4 Rate Single Dependency (*) Post Adjustment is subject to change. Net Base Salary per annum USD 67,611 USD 72,605 + Post Adjustment (net) per annum(*) USD 35,225 USD 37,827
HOW TO APPLY
Interested candidates must complete an on-line application form. To apply, please visit ICAO's e-Recruitment website at: https://careers.icao.int.
NOTICE TO CANDIDATES
ICAO does NOT charge any fees or request money from candidates at any stage of the selection process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.

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Paralegal Associate, Montréal, Canada

Paralegal Associate, Montréal, Canada

Closing Date: Wednesday, 26 February 2014

More vacancies from:

Organization

ICAO - International Civil Aviation Organization

Country

Canada

City

Montreal, Canada

Office

ICAO HQ Montreal

International Civil Aviation Organization Vacancy Notice
POSITION INFORMATION
Post Title: Paralegal Associate
Level: G-6
Duty Station: Montréal
Vacancy Notice: 2014/05/G 103457
Deadline for applications: 26 February 2014
Date for entry on duty: After 26 February 2014
THE ORGANIZATIONAL SETTING
The Legal Affairs and External Relations Bureau (LEB) provides advice, guidance and assistance to the Secretary General and through him to the various bodies of the Organization and to ICAO Member States, on legal and external relations matters. With regard to legal matters, the Bureau is responsible for: the general development of air law; the provision of legal advice on international law and air law; and the performance of the treaty depositary functions of the Organization. The Bureau is the focal point for all matters related to the functions of the Supervisory Authority of the International Registry, which was established pursuant to the Cape Town Convention and the Aircraft Protocol. With regard to external relations matters, the Bureau is responsible for: maintaining close and harmonious working relations with Member States; serving as focal point for the Organization's relations with the Host Government; carrying out liaison and protocol functions; and monitoring and providing policy guidance and advice on current political events which might affect ICAO. The incumbent reports in the first instance directly to Legal Officer (International Registry Focal Point) who provides general guidance and with whom s/he consults on complex technical issues. The Director of the Bureau will provide instructions on special tasks.
MAJOR DUTIES AND RESPONSIBILITIES
Function 1 (incl. Expected results)
Prepares correspondence and documentation relating to the International Registry, achieving results such as:

• Reliably researching a range of legal and other issues related to the operation of the International Registry (e.g. computer assisted searches using the internet, intranet or other databases), and clearly and concisely presenting findings.
• Contributing to the content of reports of the Commission of Experts of the Supervisory Authority of the International Registry (CESAIR), reports to Parties to the Cape Town Convention and Aircraft Protocol, working papers, State letters, facsimiles, minutes, circulars, notices, etc., related to the functions of the Supervisory Authority of the International Registry and other LEB areas, as required, often of a confidential or urgent nature.
• Contributing to the content of material for sessions of the Legal Committee (LC) and the Legal Commission.
• Compiling documentation for International Registry related meetings including CESAIR, sessions of the LC and other conferences/working groups.
• Drafting, editing, proofreading and finalizing for signature/approval a variety of correspondence and other communications, and specialized legal documentation.
• Establishing and maintaining files/records (electronic and paper).

Function 2 (incl. Expected results)
Performs quality control functions relating to the International Registry, achieving results such as:

• Validating, drafting, editing and conducting final check of a variety of specialized documentation, legal publications and related correspondence for accuracy and completeness in conformity with established procedures (e.g.
• Regulations and Procedures for the International Registry, Rules of Procedure for CESAIR).
• Proposing amendments for clarity and/or improvement of style to Supervisors where necessary.
• Creating PowerPoint presentations and Excel worksheets on Cape Town/International Registry matters.
• Establishing methods for ensuring that priorities and deadlines are met.
• Ensuring the application of appropriate policies, guidelines and procedures.

Function 3 (incl. Expected results)
Provides effective assistance with monitoring Cape Town and International Registry activities, achieving results such as:

• Providing the Supervisors with International Registry compliance management support.
• Maintaining a body of legal reference files, primarily on Cape Town and International Registry matters, both paper and electronic, to ensure rapid retrieval of critical information; conducting reference searches upon request; reviewing material and determining appropriate file category; identifying material for inclusion in files; and coordinating with Archives on storage and retrieval of files.
• Maintaining and updating detailed 'index sheets' and ensuring that all related correspondence and other documentation are appropriately filed and followed up as necessary.
• Maintaining file movement records, verifying for completeness.

Function 4 (incl. Expected results)
Coordinates services for meetings, videoconferences and teleconferences, achieving results such as:

• Contributing to the preparation of pre-, in- and post-meeting documents, preparation of reports and summaries, notes for the Chairman, Director and Legal Officers as appropriate, coordinating with various Bureaus, editing working papers and other documentation for the meetings.
• Preparing for meetings and videoconferencing by booking conference rooms, arranging for interpretation as appropriate. Providing technical and logistical assistance for meetings arrangements and servicing.
• Responding to inquiries, obtaining background information and drafting correspondence.

Function 5 (incl. Expected results)
Coordinates with the Language and Publications Branch (LPB) on the submission of job requisitions, achieving results such as:

• Ensuring accuracy and timely translation and production of material, e.g. new editions of the Regulations and Procedures for the International Registry, Rules of Procedure for CESAIR.
• Providing specific instructions and marking up previous references, etc. prior to sending work to LPB.
• Submitting jobs for translation and editing through the Electronic Documents and Enquiry Network (EDEN).

Function 6
Performs other related duties, as assigned.
QUALIFICATIONS AND EXPERIENCE

• Educational background
• Diploma of college studies (DEC) or equivalent is required; paralegal training or a higher level training, e.g.
• legal training, is highly desirable.

Professional experience and knowledge - Essential

• A minimum of six years' experience in administrative/paralegal support, preferably including some experience with the Organization, an international organization or a government.
• Knowledge of organizational legal framework, relevant legal processes, procedures and terminology for review, examination, preparation and processing of legal documents.
• Ability to conduct research using diverse legal research sources (including electronic sources on the internet, intranet and other data bases).
• Ability to review and synthesize information and present findings and recommendations in a required format. Knowledge of information management, classification and retrieval systems.
• Proficiency in the use of personal computers, Microsoft Windows, Microsoft Office (Word, Outlook, Excel and PowerPoint) required.

Professional experience and knowledge - Desirable

• Knowledge of ICAO's practices and procedures, especially in the production of working papers and reports related to ICAO's role as the Supervisory Authority of the International Registry.

Language skills
The work requires fluent reading, writing and speaking abilities in English.
Knowledge of one of the following languages of the Organization (Arabic, Chinese, French, Russian, Spanish) is desirable.
Competencies
Communication:
The ability to communicate clearly and effectively with people at different levels.

• Ability to show tact and discretion in dealing with high-ranking officials and with confidential matters and materials.
• Excellent drafting and editing skills are required.

Teamwork: The ability to work cooperatively and collaboratively with colleagues in work groups and as part of teams to achieve agreed goals. Initiative, discretion and the ability to maintain harmonious working relationships.
Planning and organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary. Gives attention to details and demonstrates effective organizational skills and ability to handle a large volume of data in an efficient and timely manner. Uses initiative in the identification and resolution of issues/problems.
Accountability: The ability to take ownership of all responsibilities and honour commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; takes responsibility for delegated assignments. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
Client Orientation: The desire and the determination to provide the best quality service to the client and to work in partnership to mutual benefit. (N.B. all those to whom services are provided are considered as 'clients', whether they are internal or external). Technological awareness: Knowledge of office automation equipment and contemporary software. The ability to keep up to date on new or revised techniques, procedures and equipment relevant to the work, new forms, filing procedures or software capabilities. Actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
CONDITIONS OF E MPLOYMENT
It should be noted that this post is to be filled on a fixed-term basis for an initial period of one year (first year is probationary for an external candidate). ICAO staff members are international civil servants subject to the authority of the Secretary General and may be assigned to any activities or offices of the Organization within the duty station. ICAO staff members are expected to conduct themselves in a manner befitting their status as international civil servants. In this connection, ICAO has incorporated the 2001 Standards of Conduct for the International Civil Service into the ICAO Personnel Instructions. ICAO offers an attractive benefit package to its employees in accordance with the policies of the International Civil Service Commission (ICSC). The statutory retirement age for staff entering or re-entering service after 1 January 2014 is 65. For external applicants, only those who are expected to complete a term of appointment will normally be considered. Remuneration: Level Net Base Salary per annum CAD 39,268
G-6
HOW TO APPLY
Interested candidates must complete an on-line application form. To apply, please visit ICAO's e-Recruitment website at: https://careers.icao.int.
NOTICE TO CANDIDATES
ICAO does NOT charge any fees or request money from candidates at any stage of the selection process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.

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Information Systems Officer (E-Business), Montréal, Canada

Information Systems Officer (E-Business), Montréal, Canada

Closing Date: Wednesday, 12 March 2014

More vacancies from:

Organization

ICAO - International Civil Aviation Organization

Country

Canada

City

Montreal, Canada

Office

ICAO HQ Montreal

International Civil Aviation Organization Vacancy Notice P OSITION INFORMATION
Post Title: Information Systems Officer (E-Business)
Level: P-3
Duty Station: Montréal Vacancy Notice: Deadline for applications: Date for entry on duty: 2014/07/P 110793 12 March 2014 After 12 March 2014
THE ORGANIZATIONAL SETTING
The Bureau of Administration and Services (ADB) plays a lead role in the effective and efficient administrative management of the Organization by ensuring the provision of high-quality physical and human resources, by applying the highest standards of work ethics and conduct, and by using results based management skills and tools to support the Organization in implementing its Strategic Objectives, in order to serve all stakeholders of the world aviation community. The Information and Communication Technology Section (ICT) is a service provider which plans, acquires or develops and manages the Organization's information systems and infrastructure, including internal and external network communications; ICT also establishes security, hardware and software standards, policies and guidelines for information systems. The Knowledge Management Group has been established within ICT to engage business stakeholders in developing solutions targeted at fulfilling their operational mandates. The solution development, priority and focus of the team target systems with revenue generating potentials and those contributing significantly to the nurturing, preservation and maintenance of ICAO's knowledge assets. The incumbent supervises and leads some staff within the Knowledge Management Group. The supervisory level includes technical supervision, coaching and training if necessary, as well as performance evaluation, delegation and distribution of tasks and decision on priorities. The incumbent leads e-business related IT solution delivery projects for revenue generation across the organization. Until assigned to a planned ICT unit, the incumbent reports directly to the Chief, ICT in Information Management and General Administrative Services (IAS)/ADB, with whom s/he consults on complex technical issues, on project's progress and to coordinate priorities and delivery timelines.
MAJOR DUTIES AND R ESPONSIBILITIES
Function 1 (incl. Expected results)
Implements and maintains ICT systems and associated frameworks, achieving results such as:

• Manage projects from feasibility study stages to systems analysis, design and development to roll out.
• Develop detailed system and other functional specifications for Organization-wide systems.
• Provide specialized advice to users, analysing requirements and translating these into new applications.
• Oversee maintenance, upgrades or enhancement to existing systems; supporting troubleshooting and continuing user support, advising on the use of new techniques, monitoring transactions to measure performance and continued effectiveness of assigned systems, etc.
• Oversee maintenance of computer programs that require integration of many interrelated systems and program elements; ensure appropriate data security and access controls considering both local and wide area issues.
• Research, analyse and evaluate new technologies and make recommendations for their deployment.
• Participate in writing reports and papers on systems-related topics, system requirements, information strategy, etc.
• Handle all aspects of contract administration including establishment of service level agreements with vendors and chargeback policy for users.
• Provide guidance to, and may supervise, new/junior staff, consultants, etc.

Function 2 (incl. Expected results)
Coordinates ICT dimensions of e-business related activities, achieving results such as:

• Coordinate and provide technical advice for the implementation of client-relationship related projects: Client Relationship Management, Electronic Conference Management, Digital Rights Management, and Electronic Commerce, according to the respective project documents.
• Participate in the support, and technical assistance, to ICAO Secretariat in the ICAO Knowledge Management initiative, contributing to the development of new strategies and reviewing and adapting current processes and methods to them.
• Support and provide technical assistance and training to ICAO Regional Offices for client management initiatives and tools.

Function 3 (incl. Expected results)
Implements agreed strategies to support best practices in e-business, achieving results such as:

• Oversee the implementation of defined e-business strategy with ICAO clients and partners.
• Collaborate with Bureau business owners to develop, document, and plan the performance of their revenue generating assets.
• Participate in creating customer analysis, testing, piloting and roll out of new products, plans and strategies.
• Promote the ICAO brand of quality and ensure that products meet quality standards.
• Develop cost proposals for contractual services, oversee the technical evaluation of proposals received and manage the contract service.

Function 4 (incl. Expected results)
Manages portfolio of projects targeted to meet ICAO IT and Product and Revenue Management (PRM) needs, achieving results such as:

• Create and manage project plans ensuring that project's resources are properly balanced and project's milestones are delivere d in a timely manner.
• Coordinate relationships among project stakeholders ensuring that proper communication is in place.
• Ensure that risk management policies are applied and properly handled avoiding project delays.
• Apply and oversee the use of PRINCE2 methodology for managing internal (Bureau's subject matter experts and groups) and exter nal ICAO clients (users of ICAO's products).
• Report periodically to management regarding resource usage and project issues.

Function 5 (incl. Expected results)
Supports Knowledge Management, collaborating in the creation of new PRM opportunities, achieving results such as:

• Participate in the creation of Bureaus' assets that are transformed into products and make recommendations on the various stakeholders' needs.
• Participate in technical working groups, inter-agency meetings and any other, for a related-to-UN-Knowledge-Management coordination.
• Suggest marketing and sales strategic direction including an implementation plan for new products and assets.
• Act as ICT focal point to the PRM Section on aligning ICT capacity and technical planning with PRM Section's marketing and sales implementation plan.

Function 6 (incl. Expected results)
Performs other related duties, as assigned.
QUALIFICATIONS AND EXPERIENCE
Education al background A first level university degree with specialization in management information systems, or in a related field, is required.
Professional experience and knowledge – Essential

• Preferably six years' experience in in the development of information products and systems, project management and coordination in civil aviation.
• Experience and knowledge in the following is an asset: Microsoft Sharepoint, e-commerce systems, project management, programming and information technology.
• Understanding of the key models and methodologies used in the planning, development, evaluation and management of information systems development. High level of proficiency in the use of new technologies: technical documentation of information systems, including database design, system flowcharting, statistical software and business intelligence systems.
• Certification in one or more of the following is desirable: PRINCE2, PMI, and ITIL. Excellent communications skills to establish professional credibility in advocating the adoption of associated best practices. Demonstrated ability to work collaboratively in teams.

Professional exper ience and knowledge – Desirable

• Familiarity with the work of ICAO and its Standards and Recommended Practices relating to aviation security and facilitation as well as other ICAO Annexes and documents is desirable.

Language Skills

• Fluent reading, writing and speaking abilities in English are essential.
• A working knowledge of a second language of the Organization (Arabic, Chinese, French, Russian, or Spanish) is an asset.

Competencies

1. Communication: The ability to convey oral and written communication clearly and concisely; listening to understand, and asking questions to verify understanding.
2. Human Relations: The willingness and ability to respect and value diversity, treat others with equality and respect, and to understand the impact of one's own behaviour on others.
3. Judgment and Decision-making: The person is in a role where s/he is expected to identify key issues quickly, gather relevant information, consider positive and negative impacts, check assumptions against facts and make tough decisions when necessary.
4. Planning and Organizing: The ability to set clear goals, to prioritize, to anticipate problems or risks and use time efficiently.
5. Teamwork: The willingness and ability to work collaboratively with others.
6. Technological awareness: The willingness and ability to keep abreast of available technology, understand the applications and limitations of technology, and actively seek to apply and learn about new technology.

CONDITIONS OF E MPLOYMENT
It should be noted that this post is to be filled on a fixed-term basis for an initial period of three years (first year is probationary for an external candidate). ICAO staff members are international civil servants subject to the authority of the Secretary General and may be assigned to any activities or offices of the Organization within the duty station. ICAO staff members are expected to conduct themselves in a manner befitting their status as international civil servants. In this connection, ICAO has incorporated the 2001 Standards of Conduct for the International Civil Service into the ICAO Personnel Instructions. ICAO offers an attractive benefit package to its employees in accordance with the policies of the International Civil Service Commission (ICSC). The statutory retirement age for staff entering or re-entering service after 1 January 2014 is 65.
For external applicants, only those who are expected to complete a term of appointment will normally be considered. Remuneration: Level P-3 Rate Single Dependency (*) Post Adjustment is subject to change. Net Base Salary per annum USD 56,198 USD 60,205 + Post Adjustment (net) per annum(*) 29,279 USD 31,366 USD
HOW TO APPLY
Interested candidates must complete an on-line application form. To apply, please visit ICAO's e-Recruitment website at: https://careers.icao.int.
NOTICE TO CANDIDATES
ICAO does NOT charge any fees or request money from candidates at any stage of the selection process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.

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Job: Editorial Assistant (Russian)

Location: Montréal, Canada
Closing Date: Wednesday, 11 December 2013

International Civil Aviation Organization Vacancy Notice P OSITION I NFORMATION

Post Title: Editorial Assistant (Russian)

Level: G-6

Duty Station: Montréal

Vacancy Notice: 2013/25/G 105048

Deadline for applications extended: 11 December 2013

Date for entry on duty: 1 April 2014

THE ORGANIZATIONAL SETTING

The Editorial Unit (EDL), within the English Translation and Publications Section (EPS), is responsible for the editing, copy preparation, application of approved editorial standards, layout, format, graphics, typography and proofreading required primarily for the issue of ICAO saleable publications but also for a variety of other products, in the six working languages of the Organization. The timely production of publications in accordance with high quality standards is essential for the implementation of ICAO Standards and Recommended Practices by Member States and in support of the on-going work of the Organization. The incumbent reports directly to the Chief, Editorial Unit (C/EDL), from whom s/he receives direction and whom s/he consults on complex technical issues. Editorial Assistants of the same language (other than English) work in close collaboration and coordinate with other staff in Editorial, Terminology, Reproduction Services Unit (REP) and Information and Communication Technology Section (ICT), as required.

MAJOR DUTIES AND RESPONSIBILITIES

Function 1 (incl. Expected results)

Ensures the timely processing of the Russian and, when required, the Russian portions of multilingual publications, achieving results such as:

• Russian language editions that are complete in relation to the final, typeset English version.
• Accurate, consistent in terminology and properly formatted text, references, dates, figures, tables and equations.
• Text that is proofread and, when required, typed.
• Consulting and collaborating with colleagues, as necessary, to resolve problems and to share technical expertise and knowledge.

Function 2 (incl. Expected results)

Typesets Russian publications for printing and electronic publishing, achieving results such as:

• Preparing page layout, graphics and tables that follow and are consistent in style of presentation with the English electronic files.
• Typesetting miscellaneous jobs, such as invitations, consulting with English editorial staff, as necessary.

Function 3 (incl. Expected results)

Verifies and keeps up to date the Word and PDF versions of publications in Russian, which are regarded in the Organization as the definitive copies of Russian publications, achieving results such as:

• Preparing consolidated versions of publications for on-line posting.
• Placing the definitive copies of publications on the ICAO Central Database of documents (ICDB, ICAO-NET, etc.).
• Preparing reprints of publications, to satisfy print-on-demand needs.
• Establishing and maintaining an efficient filing system for both electronic and hard copies.

Function 4 (incl. Expected results)

Prepares material for internal or external translators and for external editors and coordinates the work of external editors, achieving results such as:

• Relevant electronic files, including conversions from software no longer in use in ICAO, and/or hard copies, prepared and made available for use by translators.
• Contacting external editors, preparation of the information needed for the purchase order, preparation of written instructions, answering queries and resolving problems, verification of work and finalization of the job.

Function 5 (incl. Expected results)

Keeps up to date with Russian language usage, ICAO terminology, editorial conventions, desktop publishing techniques and software, achieving such results as:

• Conducting research using relevant on-line or printed resources including the UN Language and Reference Resources, ICAOTERM, dictionaries, etc.
• Carrying out editorial directives, incorporating new terminology and following approved linguistic guidelines, as required.
• Participating in software training courses when available; seeking solutions to software issues by consultation or research.

QUALIFICATIONS AND EXPERIENCE

Education al background CEGEP diploma (or equivalent) preferably with specialization in languages.

Professional experience and knowledge

• A minimum of six years of experience related to document production processes. Skill in writing, text editing, proofreading, preparation of layouts and page make-up. Knowledge of typographical rules and trends, desktop publishing applications for editorial work as well as typesetting and text processing techniques. A wide knowledge of ICAO functions and publications is required, as well as knowledge of its procedures, practices and interactions with outside bodies.

Language Skills

• Excellent command of Russian as the mother tongue or the language used for the purpose of education with a sound knowledge of grammar, syntax, spelling and punctuation.
• A very good working knowledge of English is essential.
• Knowledge of any of the following languages of the Organization (Arabic, Chinese, French, Spanish) is desirable.

Competencies

1. Communication: The ability to communicate effectively with people at different levels.
2. Teamwork: The ability to work cooperatively or collaboratively with colleagues to achieve agreed goals and the tact to discuss linguistic or editorial matters with other staff involved in the production of publications; initiative, discretion and the ability to maintain harmonious working relationships.
3. Planning and organizing: The person is in a role where it is essential to identify priority activities and assignments; allocate appropriate amount of time and resources for completing work in a timely manner; foresee risks and allow for contingencies when planning; and monitor and adjust plans and actions as necessary; ability to work under pressure.
4. Accountability: The ability to take ownership of one's responsibilities and to honour commitments.
5. Client orientation: The desire and the determination to provide the best quality service to the client and to work in partnership to mutual benefit.
6. Technological awareness: Knowledge of or experience with office automation equipment and contemporary software and the willingness to keep up to date on new or revised procedures, software and equipment relevant to the work.

CONDITIONS OF EMPLOYMENT

It should be noted that this post is to be filled on a fixed-term basis for an initial period of three years (first year is probationary for an external candidate).

ICAO staff members are international civil servants subject to the authority of the Secretary General and may be assigned to any activities or offices of the Organization within the duty station.

ICAO staff members are expected to conduct themselves in a manner befitting their status as international civil servants. In this connection, ICAO has incorporated the 2001 Standards of Conduct for the International Civil Service into the ICAO Personnel Instructions. ICAO offers an attractive benefit package to its employees in accordance with the policies of the International Civil Service Commission (ICSC).

The statutory retirement age for staff entering or re-entering service after 1 January 1990 is 62. For external applicants, only those who are expected to complete a term of appointment will normally be considered.

Remuneration:

Level: G-6

Net Base Salary per annum: CAD 39,268

HOW TO APPLY

Interested candidates must complete an on-line application form. To apply, please visit ICAO's e-Recruitment website at: https://careers.icao.int. Candidates who have already applied for this post will be considered and need not re-apply.

NOTICE TO CANDIDATES

ICAO does NOT charge any fees or request money from candidates at any stage of the selection process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.

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Job: Technical Clerk

Location: Montréal, Canada
Closing Date: Monday, 09 December 2013

International Civil Aviation Organization Vacancy Notice

POSITION INFORMATION

Post Title: Training Clerk

Vacancy Notice: 2013/39/G 110639

Level: G-4

Deadline for applications: 9 December 2013

Duty Station: Montréal

Date for entry on duty: After 9 December 2013

THE ORGANIZATIONAL SETTING

The Aviation Safety Training (AST) Section is in charge of the execution of the ICAO Civil Aviation Training Policy for safety including the management of TRAINAIR PLUS Programme, the coordination of Next Generation of Aviation Professionals (NGAP) activities together with the NGAP Task Force, the management of e-learning training courses, the endorsement of training courses and Government Safety Inspectors training centres, the design, development and conduct of training courses for all safety-related training, in coordination with Air Navigation Bureau (ANB) sections, and the conduct of evaluation and quality control for ICAO safety-related courses.

The incumbent will report directly to the Chief, Aviation Safety Training Section (C/AST) with whom she/he will consult on administrative issues related to training.

MAJOR DUTIES AND RESPONSIBILITIES

Function 1 (incl. Expected results)

Provide technical and administrative support to AST for the planning and scheduling of missions related to TRAINAIR PLUS and the conduct of training courses, including coordination with team members (assessment team and instructors), Travel Section and Finance Branch (Travel Claims and Accounts Payable Sections) for the preparation of itineraries, travel authorization, and obtaining Daily Subsistence Allowance (DSA) advance for all AST missions; assists team members conducting AST missions in obtaining entry visas, completing security clearance, and validate travel expense claim forms submitted by team members after the mission, achieving results such as:

• Technical and administrative support to AST staff related to training activities is provided in efficient and timely manner in order to enable the smooth running of the planning and scheduling activities of the Section.

Function 2 (incl. Expected results)

Prepare training documentation and certificates required for training courses/seminars/workshops; liaise and coordinate with Documents Management and Outsourcing Unit, Editorial Sections and External Translation Services to ensure accurate and timely production of correspondence and training material for seminars/workshops/meetings, achieving results such as:

• Preparation of training documentation and certificates must be accurate and should be dispatched in a timely and professional manner in order to implement the training programme effectively.

Function 3 (incl. Expected results)

Manage and keep up-to-date subject matter files, in both paper and electronic format; classify, sort and maintain electronic data files, update and maintain programme websites, achieving results such as:

• Accurate and appropriate management of the subject matter files.

Function 4 (incl. Expected results)

Prepare for and serve meetings by booking conference rooms, assist participants with hotel reservations; prepare and distribute documenta tion; assist in the preparation, collation and hand-out of documentation; arrange facilities, equipment, catering, travel, logistics, etc., achieving results such as:

• Booking conference rooms, assistance to participants is done effectively and in a timely manner.

QUALIFICATIONS AND EXPERIENCE

Educational background

Secondary school education, including completion of general office administration and office automation courses.

Professional experience and knowledge

• At least four years of experience in general office administration work, two of which should preferably have been with ICAO, an international organization or a government.
• Experience in the maintenance of technical records and the preparation of data for inclusion in documentation.
• Experience in administrative aspects of international technical meetings.
• Ability to research a complex subject thoroughly and develop a clear and logical presentation of ideas and arguments.
• General knowledge of ICAO functions and organization as well as the role of other related international organizations. Sound knowledge of ICAO structure; regulatory documents in the field of aviation training; correspondence, filing and meeting procedures; and latest multimedia software, including Microsoft Word, PowerPoint and Excel applications.

Language skills

The work requires fluent reading, writing and speaking abilities in English. Working knowledge of Spanish and/or French is desirable. Knowledge of any of the following languages of the Organization (Arabic, Chinese, Russian) is an asset.

Competencies

1. Communication: The ability to communicate effectively with people at different levels. Good drafting and editing skills are required.
2. Teamwork: The ability to work cooperatively or collaboratively with colleagues in work groups and as part of teams to achieve agreed goals. Initiative, discretion and the ability to maintain harmonious working relationships.
3. Planning and organizing:The ability to identify priority activities and assignments; allocate appropriate amount of time and resources for completing work; foresee risks and allow for contingencies when planning; and monitor and adjust plans and actions as necessary. Give attention to details and demonstrate effective organizational skills and ability to handle a large volume of data in an efficient and timely manner.
4. Accountability:The ability to take ownership of all responsibilities and honour commitments.
5. Client Orientation: The desire and the determination to provide the best quality service to the client and to work in partnership to mutual benefit. (N.B. all those to whom services are provided are considered as 'clients', whether they are internal or external).
6. Technological awareness:The ability to use the latest office automation equipment and latest multimedia software, including Microsoft Word, PowerPoint and Excel applications. The ability to keep up to date on new or revised techniques, procedures and equipment relevant to the work, new forms, filing procedures or software capabilities.

CONDITIONS OF EMPLOYMENT

It should be noted that this post is to be filled on a fixed-term basis for a period of one year (first year is probationary for an external candidate). ICAO staff members are international civil servants subject to the authority of the Secretary General and may be assigned to any activities or offices of the Organization within the duty station.

ICAO staff members are expected to conduct themselves in a manner befitting their status as international civil servants. In this connection, ICAO has incorporated the 2001 Standards of Conduct for the International Civil Service into the ICAO Personnel Instructions.

ICAO offers an attractive benefit package to its employees in accordance with the policies of the International Civil Service Commission (ICSC). The statutory retirement age for staff entering or re-entering service after 1 January 1990 is 62 and 65 after 1 January 2014. For external applicants, only those who are expected to complete a term of appointment will normally be considered.

HOW TO APPLY

Interested candidates must complete an on-line application form. To apply, please visit ICAO's e-Recruitment website at: https://careers.icao.int .

NOTICE TO CANDIDATES

ICAO does NOT charge any fees or request money from candidates at any stage of the selection process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.

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Job: PROGRAMME OFFICER, P3

Department/ Office

United Nations Environment Programme

Duty Station

MONTREAL

Posting Period

2 October 2013-1 December 2013

Job Opening number

13-PGM-UNEP-30618-R-MONTREAL (O)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Organizational Setting and Reporting

The United Nations Environment Programme (UNEP) is the United Nations system's designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. At the 1992 Earth Summit in Rio de Janeiro, world leaders agreed on a comprehensive strategy for 'sustainable development'. One of the key agreements adopted at Rio was the Convention on Biological Diversity (CBD). The Convention establishes three main goals: the conservation of biological diversity, the sustainable use of its components, and the fair and equitable sharing of the benefits from the use of genetic resources. This post is located in UNEP/SCBD, Montreal, Canada. Under the overall guidance of the Executive Secretary and under the direct supervision of the Senior Programme Officer response for the programme on Access and Benefits Sharing (ABS), the incumbent will perform the following functions:

Responsibilities

• Carryout awareness-raising activities in collaboration with Communication, Education and Public Awareness Programme (CEPA) of the Convention and with other partners, addressing different target groups and stakeholders to support the ratification, early entry into force and implementation of the protocol;
• Organize and carry out capacity –building and development activities in collaboration with the other staff members of the Se
• cretariat and relevant organizations institutions to support the ratification, early entry into force and implementation of the Nagoya Protocol;
• Contribute to the development of the strategic framework for capacity building and development under the Nagoya Protocol including preparing and servicing the expert meeting , third meeting of the Intergovernmental Committee for the Nagoya Protocol and the first meeting of the Conference of the Parties serving as the meeting of the Parties to the Protocol;
• Prepare and service other inter sessional meetings, including expert meetings in preparation for the third meeting of the intergovernmental committee for the Nagoya Protocol and the first meeting of the Conference of the Parties serving as the meeting of the Parties to the Protocol;
• Coordinate and promote the exchange of views and experiences among Parties on the state of the ratification and implementation of the Nagoya Protocol for providing inputs to the third meeting of the Intergovernmental Committee for the Nagoya
• Protocol in preparation for the first meeting of the Conference of the Parties serving as the meeting of the Parties to the Protocol; and Undertake other activities as assigned by the Executive Secretary

Competencies

Professionalism:

• Ability to understand complex issues pertaining to biodiversity and ecosystem management, analyze them and develop solutions;
• ability to work under pressure and to use limited time and resources effectively;
• flexibility to adapt rapidly to changing situations;
• ability to ensure that the highest possible quality outputs are produced.

Communication:

• Ability to speak and write clearly and effectively;
• ability to communicate effectively with audiences of various levels of seniority and technical knowledge, tailoring language, tone, style and format appropriately;
• sound working knowledge of media networks;
• ability to communicate with various stakeholders in politically sensitive situations with diplomacy and tact.

Teamwork:

• Good interpersonal skills, ability to work collaboratively with professional and technical staff at senior and junior level from diverse cultures and backgrounds.

Education

• Advanced university degree in environmental science or related area is required.
• A first-level university degree in environmental science or environmental management, or related fields in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

• A minimum of five years experience of progressively responsible work experience in the field of environmental project/programme management or related area is required.
• Experience with the CBD Secretariat or UNEP is an advantage.

Languages

• English and French are the working languages of the United Nations Secretariat.
• For the post advertised, fluency in oral and written English is required.
• Working knowledge of another UN language is desirable.

Assessment Method

• The evaluation of qualified applicants may include an essay assessment exercise which may be followed by a competency-based interview.

Special Notice

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their

careers in accordance with established rules and procedures. This position is funded for an initial period of one year and may be subject to extension.

1. All applicants are stronglyencouraged to apply online as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. Online applications will be acknowledged where an email address has been provided.

2. If you do not receive an e-mail acknowledgment within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please send an email to recruitment@unon.org, quoting the job opening number in the subject header of your email.

United Nations Considerations

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.

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Job: Editor, P4

Department/ Office

United Nations Environment Programme

Duty Station

MONTREAL

Posting Period

1 October 2013-30 November 2013

Job Opening number

13-CON-UNEP-30639-R-MONTREAL (O)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Organizational Setting and Reporting

The United Nations Environment Programme (UNEP) is the United Nations system's designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. At the 1992 Earth Summit in Rio de Janeiro, world leaders agreed on a comprehensive strategy for 'sustainable development'. One of the key agreements adopted at Rio was the Convention on Biological Diversity. The Convention establishes three main goals: the conservation of biological diversity, the sustainable use of its components, and the fair and equitable sharing of the benefits from the use of genetic resources. The Secretariat of the Convention on Biological Diversity (SCBD) is located in Montreal and is administered by UNEP. This post is located in UNEP/SCBD in Montreal. Under the general guidance/direct supervision of the Executive Secretary and in close cooperation with the Heads of Units of the SCBD, the incumbent of the post will perform the following duties:

Responsibilities

1. Edits complex or politically sensitive material, normally without revision, to ensure accuracy, clarity, cohesion and conformity with United Nations standards, policy and practice.

2. Carries out more extensive editing where required, including rewriting, abridging and restructuring texts for greater readability and better logical sequence.

3. Consults with author departments and carries out research to clarify ambiguities and rectify substantive errors.

4. Produces the master copy of a text to be followed by a multilingual team of editors.

5. Acts as head of team, organizing its work, determining and enforcing deadlines and providing guidance to its members.

6. Assists in drawing up guidelines for editors and in determining desk-top publishing standards and practices; Serves as focal point for issues relating to information technology.

7. Provides advice to staff and management on the use of information technology.

8. Programmes daily and long-term work of the Section.

9. Trains junior or short-term editors and revises their work.

10. Assists staff of substantive units and delegations with the drafting of documentation and provides advice on matters concerning editorial policy and practice.

Competencies

Professionalism: Knowledge of editorial policies, practices and research techniques. Solid writing and analytical abilities with sensitivity to nuance. Ability to spot errors and inconsistencies in a text. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Management Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.

Education

A first level degree from a university or institution of equivalent status in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree (Master's or equivalent). (Candidates for this position must have passed the relevant United Nations Competitive Examination for Editors.)

Work Experience

A minimum of five years of experience in editing, including three years of experience in editing within the United Nations. Qualifying years of experience are calculated following the receipt of the first level university degree recognized by the United Nations.

Languages

A perfect command of the relevant official language of the United Nations, which must be the candidate's main language, and excellent knowledge of at least two other official languages, as tested by the relevant United Nations Competitive Examination for Editors, are required.

Assessment Method

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

Appointment against this position is for an initial one year period and may be subject to extension.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

All applicants are strongly encouraged to apply online as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. Online applications will be acknowledged where an email address has been provided.

If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please send an email to recruitment@unon.org, quoting the job opening number in the subject header of your email.

United Nations Considerations

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.

More Info and Application

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