Resources Management Officer (Finance), Port-au-Prince, Haiti
Closing Date: Thursday, 20 February 2014
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Position Title: Resources Management Officer (Finance)
Duty Station: Port-au-Prince, Haiti
Classification: Official, Grade Equiv. P2
Type of Appointment: Special Short Term, six months with possibility extension
Estimated Start Date: As soon as possible
Closing Date: February 20, 2014
Reference Code: SVN 2014/07(O)- INT
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners.
IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM has a proactive recruitment policy to increase the representation of nationals of nonrepresented member states. Qualified applicants from the following countries will be favorably considered: Algeria, Angola, Antigua and Barbuda, Bahamas, Belize, Benin, Cambodia, Cape Verde, Cameroon, Central African Republic, Czech Republic, Comoros, Cyprus, Djibouti, El Salvador, Gabon, Gambia, Guyana, Holy See, Israel, Kyrgyzstan, Lesotho, Libya, Luxembourg, Madagascar, Maldives, Malta, Montenegro, Micronesia, Mongolia, Namibia, Nauru, Nigeria, Papua New Guinea, Paraguay, Republic of Congo, Rwanda, Saint Vincent and the Grenadines, Seychelles, Slovenia, Somalia, South Sudan, Suriname, Swaziland, Timor Leste, Togo, Trinidad and Tobago, Vanuatu, Venezuela, Vietnam, Yemen Applications from qualified female candidates are especially encouraged.
Context:
Under the overall supervision of the Chief of Mission (CoM), and under the direct supervision of the Senior Resource Management Officer (SRMO), the Finance Officer will be responsible and accountable for coordinating the financial/budgetary functions of the Mission.
Core Functions / Responsibilities:
1. Assist in monitoring the financial management for all activities in the Mission including the oversight of financial expenditure and accountability; undertake financial analysis of projects in the Mission, monitor budget control, follow up implementation of effective internal control, design and functioning of the financial resources management system.
2. Provide support to Project Managers throughout the project cycle to ensure compliance with IOM's policies and procedures and any donor-specific requirements.
3. Ensure the accounting data are properly entered in PRISM, in accordance with IOM financial rules and practices, maintain accurate records of PRISM entries including hard copies of all vouchers and supporting documentations.
4. Assist in reviewing monthly accounting closure and returns to Panama for accuracy and ensure that these are submitted on a timely basis and are completed according to IOM Accounting Policies and Procedures.
5. Inspect payroll versus budgets, ensuring that salaries are correctly allocated to projects consistent with IOM's projectization criteria.
6. Coordinates the preparation of project financial reports in accordance with IOM and donor regulations and established procedures.
7. Liaise with relevant Units at HQ, Administrative Centers and Regional Office, with regard to the accounting and financial activities of the mission; report regularly on the financial situation of the mission and provide other information as required.
8. Forecast cash flows according to activities in the Mission and ensuring daily control of funds disbursed; ensure funding is received in accordance with donor agreements.
9. Make recommendations on procedural improvements and assist in training staff in the relevant areas of accounting and finance and compliance to financial procedures; Facilitate and support knowledge building and sharing in finance/accounting and budget.
10. Assist in facilitating financial audit of projects in accordance with the donor agreements.
11. Perform such other duties as may be assigned.
Required Competencies Behavioural
- takes responsibility and manages constructive criticism;
- works effectively with all clients and stakeholders;
- promotes continuous learning; communicates clearly;
- takes initiative and drives high levels of performance management;
- plans work, anticipates risks, and sets goals within area of responsibility;
- displays mastery of subject matter;
- contributes to a collegial team environment;
- incorporates genderrelated needs, perspectives, and concerns, and promotes equal gender participation; i)
- displays awareness of relevant technological solutions; j) works with internal and external stakeholders to meet resource needs of IOM.
- effectively applies knowledge of relevant financial discipline;
- develops / follows internal control procedures to prevent fraud and mismanagement;
- ensures application of institutional financial policies and guidelines;
- advocates incorporation of financial considerations into processes and procedures.
a) completed advanced University degree from an accredited academic institution preferably in Accounting/Business Administration or related field with preferred certification as chartered accountant or certified public accountant.
- two years of relevant professional experience (four years for candidates with first level university degree) in finance, accounting, budgeting and business administration;
- knowledge of IPSAS and PRISM;
- ability to prepare clear and concise reports, supervise staffs and coordinate administrative activities;
- high level of computer literacy , in particular experience in MS Excel and computerized accounting systems and software;
- knowledge of IOM accounting systems, software and procedures.
How to apply:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by February 20, 2014 at the latest, referring to this advertisement. For further information, please refer to: http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html In order for an application to be considered valid, IOM only accepts online profiles duly filled in and submitted with a cover letter not more than one page specifying the motivation for applications.
Only shortlisted candidates will be contacted. You can track the progress of your application in your personal application page in the IOM e-recruitment system.
Posting period: From 06.02.2014 to 20.02.2014
Requisition:
SVN 2014/07 (O) – Resource Management Officer (Finance) (Grade Equiv.
P2) – Port au Prince, Haiti (54539153) Released Posting: SVN 2014/07 (O)
– Resource Management Officer (Finance) (Grade Equiv. P2) – Port au
Prince, Haiti (54539154) ReleaseMore information and Application Details
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