Finance and Budget Assistant, Multiple Duty Stations
Closing Date: Monday, 17 February 2014
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DEADLINE FOR APPLICATIONS:
17 Feb 2014
DATE OF ISSUANCE:
31 Jan 2014
ORGANIZATIONAL UNIT:
Field Missions Administered by DPKO
DUTY STATION:
Multiple D/S
VACANCY ANNOUNCEMENT NUMBER:
14-FIN-PMSS-426123-R-MULTIPLE D/S
All applicants will be notified in writing as to the status of their application (successful or unsuccessful) at the end of therecruitment/rostering/selection process (see ST/AI/2010/3 on Staff Selection System). The process for rostering based onGeneric Job Openings usually takes from 4 to 6 months from the date the vacancy is posted. Placement on the roster does notguarantee selection to field mission.
Remuneration
Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered.
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Responsibilities
This Generic Job Opening has been advertised to attract applications from qualified candidates, including serving staff in various Finance functions or Finance related positions such as Budget Assistant, Finance and Budget Assistant, Finance Assistant, and Cashier. Within delegated authority, the Finance and Budget Assistant will be responsible for the following duties;
ACCOUNTS:
- Close monthly mission accounts and prepare all financial statements for submission to Headquarters.
- Analyze complex/unusual accounting transactions and difficult claims for travel, invoices and entitlement matters, etc. and make recommendations to the Chief of Unit/Section on appropriate follow-up procedures.
- Review and reconcile various clearing accounts and investigate erroneous/invalid entries to take appropriate corrective accounting action.
- Review/reconcile suspense account and ensure proper clearance procedures have been followed. Check all relevant banking details for wire transfer payments, thereby ensuring that payments are made only to those to whom the organization legitimately owes funds for goods and services actually received.
- Review payments to staff and vendors for goods and services, including checking payments for accuracy and correcting any discrepancies.
- Review the computation of staff members regarding their entitlements, including salaries, claims, hazard allowance and monthly mission allowance.
- Enter the obligations to be raised and approved (in the SunSystems).
- Coordinate with the respective field missions, agencies and other organizations to settle debit advices received or to send debit advices, ensuring payments are made and accounts effectively reconciled.
- Review various vouchers and accounting transactions, e.g., payroll, payment of staff entitlements, final payments, travel claims, vendor invoices, agencies, field missions, etc., to ensure conformity adherence to relevant staff rules, financial regulations and rules, ST/AI issuances or practices. Respond to queries from staff members and third parties.
- Supervise General Service or National Staff as required.
- Review, analyse and prepare cost estimates and budget proposals, in terms of staff and non-staff requirements, including programmatic aspects.
- Assist managers in the justification of resource requirements for budget submissions; coordinate with other finance and budget staff on related issues during preparation of the budget reports. Monitor budget implementation/expenditures and assist with the reallocation of funds as necessary.
- Review requisitions for goods and services to ensure (a) correct object codes of expenditure have been charged, and (b) availability of funds.
- Monitor extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures. Assist in preparation of budget performance submissions and finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.
- Verify accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.
- Provide inputs into the preparation of allotments and prepare redeployment requests.
- Review incoming payment instructions with regard to banking details and sources of funds.
- Prepare and disburse payments/cheques. Dispatch payment instructions and cheques to banks.
- Prepare receipts and deposit slips for all incoming funds.
- Notify payees of status of payments. Identify and annotate bank account movements and monitors bank balances of the mission's accounts.
- Assist in cash management, including preparing cash flow forecasts. Make cash disbursements from the Cashier's Unit.
- Assist to make sure cash in vault are accounted for on a daily basis.
- Monitors cheque stock and cash receipt vouchers and requests for new stock as required. Monitor/review methods used to remit payments.
- In the absence of a Chief Cashier, oversee the daily operation of the Cashier's Unit including the transmittal of payments.
- Coordinates filing and archiving as required.
- Keep up-to-date on guidelines that have bearing on matters related to programme/peacekeeping budgets, ensuring compliance with United Nations policies and procedures.
- Draft or prepare correspondence to respond to enquiries in respect to financial and budget matters.
- Provide guidance and training (including preparation of training materials) to junior staff with respect to transaction processing and the use of various systems such as Funds Management Tools (FMT), SUN and PROGEN.
- Perform other duties as assigned by the supervisor.
PROFESSIONALISM:
- Knowledge of accounting, finance and budget functions and treasury operations.
- Ability to extract, interpret, analyse and apply data across the full range of finance, accounting and budget functions.
- Demonstrated use of initiative and ability to make appropriate linkages in work processes and anticipate next steps showing skills and ability to analyse and interpret financial data.
- Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
- Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
- Considers all those to whom services are provided to be and seeks to see things from clients' point of view
- Establishes and maintains productive partnerships with clients by gaining their trust and respect-Identifies clients' needs and matches them to appropriate solutions
- Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems
- Keeps clients informed of progress or setbacks in projects-Meets time line for delivery of products or services to client.
- Works collaboratively with colleagues to achieve organizational goals;
- solicits input by genuinely valuing others' ideas and expertise;
- is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position;
- shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- Develops clear goals that are consistent with agreed strategies;
- identifies priority activities and assignments;
- adjusts priorities as required;
- allocates appropriate amount of time and resources for completing work;
- foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary;
- uses time efficiently.
Education
- High school or equivalent diploma is required. Technical or vocational certificate in accounting, finance, budget or related fields is required.
- At least 8 years of progressively responsible experience within the United Nations system or in the private sector at the national or international level in accounting, budgeting or financial management.
- Experience in international operations in a post conflict environment is desirable.
- French and English are the working languages of the UN Secretariat.
- For this post, fluency in English (both oral and written) is required;
- Knowledge of another UN official language is desirable.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). English and French are the two working languages of the United Nations Secretariat. The United Nations Secretariat is a non-smoking environment.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.
How to apply
All applicants are strongly encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. Because applications submitted by United Nations (UN) staff members are considered first, provided the eligibility requirements set out in ST/AI/2006/3 are met and the application is submitted in a timely fashion, staff members should apply within 15-day or 30-day mark.
Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please go to 'My UN' page and check the status of your application by clicking on 'View Application History', and resubmit the application, if necessary.
- To start the application process, applicants are required to register by opening a 'My UN' account. Go to Login, and Register as a User. Fill in the form and choose a User Name and Password.
Please see the Frequently Asked Questions, if you encounter problems when applying.
Click the bar below to visit the original announcement on the recruiting organization's website.
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