Job: Programme Support Associate

Location: Kabul
Deadline: Sunday, 10 November 2013

UNOPS mission is to expand the capacity of the UN system and its partners to implement peacebuilding, humanitarian and development operations that matter for people in need. Working in some of the world's most challenging environments, our vision is to always satisfy partners with management services that meet world-class standards of quality, speed and cost effectiveness.

UNOPS provides services in sustainable infrastructure, sustainable procurement and sustainable project management, with projects ranging from building schools, roads, bridges and hospitals to procuring goods and services and training local personnel.

By assisting UN organizations, international financial institutions, governments and other development partners, UNOPS makes significant, tangible contributions to results on the ground.

We employ more than 6,000 personnel annually and on behalf of our partners create thousands more work opportunities in local communities. Through our headquarters in Copenhagen, Denmark and a network of regional and country offices, we oversee activities in more than 80 countries.

UNOPS is committed to achieving a truly diverse workforce.

Background Information - Afghanistan

Afghanistan

With more than 10 years of experience in the country, the UNOPS Afghanistan office supports national reconstruction and development efforts by providing projects with goods and services - from stand-alone, one-off solutions to long-term management and capacity development support. Based in Kabul, UNOPS in Afghanistan has sub-offices in every region of the country. The team implements projects in support of the Afghanistan National Development Strategy, in a wide range of sectors including infrastructure, education, environment and agriculture, and governance and rule of law.

Functional Responsibilities

• Ensures that all business processes are backed-up by required supporting documents for subcontract payments, awarding and amending of contracts.
• Receives and processes, Payment Certificates issued by field offices or through designated recipients.
• Assist PSO for maintaining records of project and other support documents in hard and

soft copies.

• Reviews quarterly financial reports vis-a-vis expected outputs based on the agreed work plan and

correlates financial report with program report.

• Advises and proposes corrective actions, as necessary, including the re-phasing of activities and budgets, throgh ATLAS

• Facilitates requests for disbursement of allocated financial resources of the project.
• Assist PSO to prepare and maintain monthly financial reports through knowledge and use of

UNOPS financial reporting tools (ATLAS/Dashboard indicating the approved budget, monthly

disbursements and commitments to identify unspent balance of project budget.

• Assist PSO, drafts periodic reports based on contractual obligations outlined in the Project

Document; or as otherwise required and requested by the Donor or Client (i.e. Project Delivery

Reports; Financial Monitoring Reports, Progress Reports, etc.).

• Follows-up donor's contributions according to payment schedule/tranche payments reflected in the

signed agreement, including preparation of required and support documents.

• Assist PSO to prepares and undertakes budget revisions if and when required and in

consultation with the PM and project partners.

• Manages filing systems as well as archives.
• Performs other duties as required.

• Meet on weekly basis with Program Support Officer, or assigned project team, to review financial requirement of the project

Education/Experience/Language requirements

• Knowledge of ATLAS & IPSAS or other accounting software
• Able to create Macro in Excel.
• Able to use basic office software, including Microsoft Word and Microsoft Excel.

Education/Experience/Language requirementsa. Education

• Secondary Diploma required, Bachelor's Degree an Asset.

b. Work Experience

• Minimum 5 years of relevant experience in financial or Administrative field

c. Language

• Fluent in English (speak, read, write).

Contract type, level and durationContract type: Local Individual Contractor Agreement Contract level: LICA - 4 Contract duration: One year For more details about the ICA contractual modality, please follow this link: http://www.unops.org/ENGLISH/WHOWENEED/CONTRACT-TYPES/Pages/Individual-Contractor-Agreements-ICAs.aspx

Additional Considerations

• Please note that the closing date is midnight Copenhagen time (CET)
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• For staff positions UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

More Info and Application