Job: Management, Finance and Compliance Associate

Location: Yangon
Closing Date: Saturday, 16 November 2013

UNOPS mission is to expand the capacity of the UN system and its partners to implement peacebuilding, humanitarian and development operations that matter for people in need. Working in some of the world's most challenging environments, our vision is to always satisfy partners with management services that meet world-class standards of quality, speed and cost effectiveness.

UNOPS provides services in sustainable infrastructure, sustainable procurement and sustainable project management, with projects ranging from building schools, roads, bridges and hospitals to procuring goods and services and training local personnel.

By assisting UN organizations, international financial institutions, governments and other development partners, UNOPS makes significant, tangible contributions to results on the ground.

We employ more than 6,000 personnel annually and on behalf of our partners create thousands more work opportunities in local communities. Through our headquarters in Copenhagen, Denmark and a network of regional and country offices, we oversee activities in more than 80 countries.

UNOPS is committed to achieving a truly diverse workforce.

Background Information - Myanmar

Myanmar

UNOPS Myanmar develops, supports and oversees a portfolio of programmes and projects in Myanmar which focus on post-disaster recovery, health programmes and food security. UNOPS Myanmar ensures that synergies between programmes and projects are effectively developed. UNOPS is also expanding its infrastructure and procurement services in Myanmar.

The UNOPS Myanmar portfolio currently includes fund management of the multi-donor Three Millennium Development Goals Fund (3MDG) and the Livelihoods and Food Security Trust Fund (LIFT). In addition, UNOPS is the Principal Recipient of the Global Fund to Fight AIDS, Tuberculosis and Malaria grants to Myanmar (PR-GFATM).

UNOPS Myanmar plays a critical role in ensuring quality services to UNOPS' partners that meet stringent requirements of speed, efficiency and cost effectiveness. It is also responsible for liaison with Government counterparts, Donors and UN Agencies.

Functional Responsibilities

Under the direct supervision of the Management, Finance and Compliance Officer, the Management, Finance and Compliance Associate shall be responsible for performing the following duties:

Financial Management:

• Assist in providing guidance and advice on financial management and internal control matters to project staff.
• Prepare internal and external financial reports ensuring compliance with UNOPS financial regulations and rules and donor requirements.
• Analysis of reports, investigation and preparation of adjustment as required.
• Assist in quarterly and year-end financial closure for programme and project accounts in accordance with UNOPS guidelines.
• Monitor and follow-up the implementation of cost sharing arrangements for MMOC shared services.
• Keep track and calculate of project and admin asset depreciation.
• Budget preparation and monitoring project budgets.
• Assist in establishment and maintenance of proper financial controls and timely submission of monthly project accounts.
• Monitoring of the project closure and ensure that the operationally completed projects are financially closed in a timely manner.
• Periodically review of missing/error data relating to project profile and documents and ensure required action is taken by relevant staff.
• Assist in the preparation of the MMOC administrative budget, monitors expenditures against budget allotments and reports on variances.
• Assist in training of colleagues upon requests from portfolio managers, the supervisor and other finance officers in setting up projects, budget revisions, troubleshooting and understanding of the processes of day to day financial transactions, reporting and other related tasks
• Assist in arranging and providing training to MMOC staff on UNOPS' ERP and financial reporting systems.
• Perform any other job-related duties as assigned by Management, Finance and Compliance Officer.

Compliance:

• Provide support to audits conducted by UNOPS' Internal Audit and Investigation Group.
• Provide support to independent and objective reviews of the MMOC programmes and projects to assess compliance with UNOPS Financial regulations and rules, Organizational Directives and Administrative Instructions.
• Assist in the coordination and follow-up on internal and external audits, including monitoring of the implementation of audit recommendations.
• Monitor and report on the implementation of audit recommendations.
• Review and monitor of asset register and reconciliation
• Develop standard operating procedure (SOP) for working processes under compliance unit.
• Review current standard operating procedure (SOP) and provide recommendation if it needs to be improved or updated.
• Carry out other verification, audit and investigation tasks as may be requested by the Management, Finance and Compliance Officer.

Competencies

• Professionalism – Ability to conduct independent research and analysis, identify issues, and recommend solutions; proven analytical skills. Familiarity with UN and UNOPS Financial and auditing rules, regulations and policies. Ability to work systematically, accurately and under pressure.
• Planning and organizing - Ability to establish priorities and to plan, coordinate and monitor own work plan.
• Result-oriented - Ability to focus on the result for the clients and respond positively to feedback.
• Client orientation - Ability to identify clients' needs and appropriate solutions; ability to establish and maintain productive partnerships with clients.
• Communication - Proven ability to write in a clear and concise manner and to communicate effectively orally.
• Teamwork - Strong interpersonal skills and; ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
• Analyzing Skills – Ability to make rational judgments for the available information and analysis and probe for further information or greater understanding of a problem and present with alternative options.
• Self- reliant: Ability to act independently with a minimum of supervision. Specific assignments may be reviewed while in progress; however the majority is reviewed on completion. Routine duties are performed independently.
• Technological awareness - Excellent computer skills and ability to use software tools to present data clearly and concisely; Good working knowledge of MS Office applications including proficiency in Excel; Ability to work with accounting and auditing software.

Education/Experience/Language requirements

• Completion of secondary school or equivalent. Diploma or certification in finance-related subjects or business administration essential.
• Minimum 6 years of progressively responsible finance experience with a national or international organization in providing financial management services, etc.
• Strong knowledge of general accounting principles and best practices required.
• Prior experience with international organizations in financial management will be preferred.
• Knowledge of UN financial regulations and rules is an asset.
• Previous working experience with PeopleSoft Financials is an asset.
• Prior auditing experience, either as an auditor or auditee will be preferred.
• Fluency in English and Myanmar languages required.

Contract type, level and duration

Contract type: Local Individual Contractor Agreement (LICA) Contract level: LICA-4 Contract duration: 1 year with possible extension subject to fund availability and satisfactory performance

THIS IS A LOCAL POSITION. ONLY MYANMAR NATIONALS ARE ELIGIBLE TO APPLY. ALL OTHER APPLICANTS WILL BE REJECTED.

For more details about the ICA contractual modality, please follow this link: http://www.unops.org/ENGLISH/WHOWENEED/CONTRACT-TYPES/Pages/Individual-Contractor-Agreements-ICAs.aspx

Additional Considerations

• Please note that the closing date is midnight Copenhagen time (CET)
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• For staff positions UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

More Info and Application