Job: Communications Assistant (Support)

Location: Yangon, Myanmar
Closing Date: Sunday, 24 November 2013

Vacancy Details DISCLAIMER:

The screening of your application will be conducted based on the information in your profile. Before applying, we strongly suggest that you review your profile to ensure completeness, especially the education and experience sections. Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement. Details

Vacancy code: VA/2013/B5506/4262

Position title Level: Communications Assistant (Support) ICS-3

Department/office: AEMO, Myanmar

Duty station: Yangon, Myanmar

Contract type: Local ICA Support

Contract level: LICA-3

Duration and fund availability:

One year (Possible extension subject to satisfactory performance

Application period: 14-Nov-2013 to 24-Nov-2013

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Background Information-UNOPS

'UNOPS plays a critical role in providing management services for our life-saving, peace building, humanitarian and development operations.' -Ban Ki-moon, United Nations Secretary-General

UNOPS mission is to expand the capacity of the UN system and its partners to implement peace building, humanitarian and development operations that matter for people in need.

Working in some of the world's most challenging environments, our vision is to always satisfy partners with management services that meet world-class standards of quality, speed and cost effectiveness. UNOPS provides services in sustainable infrastructure, sustainable procurement and sustainable project management, with projects ranging from building schools, roads, bridges and hospitals to procuring goods and services and training local personnel. By assisting UN organizations, international financial institutions, governments and other development partners, UNOPS makes significant, tangible contributions to results on the ground. We employ more than 6,000 personnel annually and on behalf of our partners create thousands more work opportunities in local communities. Through our headquarters in Copenhagen, Denmark and a network of regional and country offices, we oversee activities in more than 80 countries. UNOPS is committed to achieving a truly diverse workforce.

Background Information - Myanmar

UNOPS Myanmar develops, supports and oversees a portfolio of programmes and projects in Myanmar which focus on post-disaster recovery, health programmes and food security. UNOPS Myanmar ensures that synergies between programmes and projects are effectively developed. UNOPS is also expanding its infrastructure and procurement services in Myanmar. The UNOPS Myanmar portfolio currently includes fund management of the multi-donor Three Millennium Development Goal Fund (3MDG) and the Livelihoods and Food Security Trust Fund (LIFT). In addition, UNOPS is the Principal Recipient of the Global Fund to Fight AIDS, Tuberculosis and Malaria grants to Myanmar (PR-GFATM). UNOPS Myanmar plays a critical role in ensuring quality services to UNOPS' partners that meet stringent requirements of speed, efficiency and cost effectiveness. It is also responsible for liaison with government counterparts, donors, UN Agencies and other development partners.

Functional Responsibilities

Under the direct supervision of the Head of Communications and Partnerships and in accordance with UNOPS policies, procedures and practices, the Communications Assistant will work closely with the UNOPS Myanmar team in the area of communications. Functions will consist of the following:

• Assisting in the implementation of a communication strategy ensuring the identification of key stakeholders and provision of adequate and accurate flow of information about the Funds managed by UNOPS Myanmar, its objectives, its global policy, operational policies and systems, and the actions it supports.
• Researching, writing and editing content that is clear, concise, vivid, and effectively conveys key messages to target audiences
• Translation of information products into Myanmar and liaising with translators Pro-actively identifying translation needs on an on going basis, Assist in the preparation of informational materials in English and Myanmar on project implementation to be used by relevant Funds' donors; visitors interested in the Funds, and the media (including media outreach material).
• Assisting in preparation of material needed for workshops, seminars, briefings organized by the Head of Communications and Partnerships
• Ensuring reports/documents for meetings are circulated in a timely manner. Ensuring appropriate logistical arrangements for meetings (e.g. location, refreshments, power point facilities,etc).
• Preparing meeting minutes and revisions as needed. Writing contracts for procurement, terms of references and for operational activities related to communications.
• Establishing and maintaining an efficient electronic and hard-copy filing system for the Communications Office and Partnerships Office.
• Handling travel, TA, and accommodation arrangements for the Communications Office and Partnerships Office.
• Handling payments, TAs, bids, etc and incorporating it into Atlas (UNOPS's procurement and management system).
• Other duties as may be assigned by the Head of Communications and Partnerships.

Education/Experience/Language requirements Education

• Secondary education. Diploma or higher school certificate with certification in communications (Media Studies, Journalism, Political Science, or International Relations) is an asset.

Experience

• Experience for at least 5 years with an international organization is required.
• Experience in operations or support functions is required.
• Excellent communication, writing, analytical and information technology skills is required.
• Experience in creating and distributing e-newsletters and experience with commercial print management.

Language Requirements

• Excellent command of English and Burmese required.
• Translating experience is required.

Competencies Professionalism – Ability to conduct independent research and analysis, identify issues, and recommend solutions; proven analytical skills. Familiarity with UN and UNOPS administrative rules, regulations and policies, protocol procedures, broad directives.

Planning and organizing

• Ability to establish priorities and to plan, coordinate and monitor own work plan.
• Problem solving - Ability to interpret, analyse the situation and resolve the problems.
• Result-oriented - Ability to focus on the result for the clients and respond positively to feedback.
• Client orientation - Ability to identify clients' needs and appropriate solutions; ability to establish and maintain productive partnerships with clients.
• Communications - Proven ability to write in a clear and concise manner and to communicate effectively orally.
• Teamwork - Strong interpersonal skills and; ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity. Analysing Skills – Ability to make rational judgments for the available information and analysis and probe for further information or greater understanding of a problem and present with alternative options. Self- reliant: Ability to act independently with a minimum of supervision.
• Routine duties are performed independently. Ability to maintain complete confidentiality and discretion.
• Technological awareness - Solid computer skills in Microsoft Office (Word, Excel, Power Point), Photoshop, In Design or other design formats. Knowledge of web designing software is a plus.

Additional Considerations

• Please note that the closing date is midnight Copenhagen time (CET) Applications received after the closing date will not be considered. Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply. For staff positions UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post

The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Contract type, level and duration Contract type: Local Individual Contractor Agreement Contract level: LICA 3 Contract duration: one year (possible extension subject to fund availability and satisfactory performance)

THIS IS A LOCAL POSITION. ONLY MYANMAR NATIONALS ARE ELIGIBLE TO APPLY. ALL OTHER APPLICANTS WILL BE REJECTED.

For more details about the ICA contractual modality, please follow this link: http://www.unops.org/ENGLISH/WHOWENEED/CONTRACT-TYPES/Pages/IndividualContractor-Agreements-ICAs.aspx

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