Department/ Office
Economic Commission for Latin America and the Caribbean
Duty Station
SANTIAGO
Posting Period
12 November 2013-11 January 2014
Job Opening number
13-PGM-ECLAC-31747-R-SANTIAGO(G)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organizational Setting and Reporting
The Economic Commission for Latin America and the Caribbean (ECLAC) is one of the five regional commissions of the United Nations. It was founded in 1948 with the purpose of contributing to the region's economic and social development. Its mission includes supporting the design, monitoring and evaluation of public policies and the provision of advisory services, expertise and training to Governments, as well as support for regional and international cooperation and coordination activities. Please visit our website at www.eclac.org, for further information.
Responsibilities
- Within delegated authority, the Chief of Office will be responsible for the following:
- Provides advice and support to the Executive Secretary and Deputy Executive Secretary in discharging their strategic leadership functions in the programmatic and managerial areas;
- Plans and oversees the management of programmatic, legal and administrative activities undertaken by the Office determining priorities, allocating human resources and coordinating diverse processes to ensure that the ES and DES receive the required support in an efficient and timely fashion;
- Liaises with Directors of Division of the Commission to ensure an efficient and timely two-way flow of information between them and the ES and the DES;
- Oversees the coordination of internal processes within the Commission to ensure the adequate involvement of and supervision by the ES and DES in the preparation of the main substantive institutional outputs i.e. meetings and publications;
- Provides programmatic and substantive reviews of drafts prepared by members of the team of the OES and clears the final drafts of ES and DES's speeches, statements, talking-points, presentations, forewords, meeting reports, internal communications and circular and all official correspondence;
- Coordinates with the Secretary of the Commission the systematic monitoring of regional events for matters with implications for the strategic position of the Commission and follow-up in consultation with the ES and DES;
- Liaises with Departments at HQs, Regional Commissions and Funds, Programmes and Specialized organizations to ensure coordination;
- Liaises with offices of high-level government officials from within and outside the region, including at Heads of State and Ministerial level in close cooperation with the Secretary of the Commission, in preparation and follow-up to interactions between those officials and the ES and DES in a wide array of issues, including highly sensitive matters;
- Oversees the internal and interagency coordination of the follow-up to the implementation of Agenda 21 and the outcome of the World Summit on Sustainable Development and to the formulation post 2015 Development Agenda;
- Plans and oversees the preparation of the ES and DES's meetings and official missions, including designing their agenda, logistical arrangements, compilation of background material and talking-points;
- Supervises the effective follow-up to the ES and DES's meetings and official missions, including dissemination of relevant information and follow-up to commitments;
- Coordinates the appointment of Representatives/Focal Points of the Commission at inter-agency meetings, seminars and for Inter-Departmental and Inter-agency processes;
- Carries out programmatic, and administrative tasks necessary for the functioning of the Office, including assigning and monitoring of performance parameters and critical indicators, reporting on programme performance, preparation of inputs for results-based budgeting, evaluation of staff performance (PAS), interviews of candidates for job openings and evaluation of candidates;
- Supervises Protocol activities and the Conference Services Unit;
- Recruits staff for the Office taking into due account geographical and gender balance and other institutional values;
- Provides guidance, coaching and training to staff under his/her supervision to promote their career development;
- Fosters teamwork and communication among staff in the Office and across organizational boundaries;
- Undertakes other activities of an ad hoc nature, as requested by the ES and the DES including representation.
Competencies
Professionalism: In-depth knowledge of ECLAC mandate and its role both within the UN System and within the regional institutional landscape; Ability to produce reports, statements, speeches and formal, sensitive correspondence on all topics of ECLAC Programme of Work and to review and edit the work of others; Knowledge of strategic planning, decision-making and results-based management and budgeting practices and tools in the UN system (such as IMDIS, IMIS etc.); Ability to apply UN rules, regulations, policies and guidelines in work situations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Managerial Competencies
Leadership: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
Judgement/Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.
Education
Advanced university degree (Master's degree or equivalent) in economics, management, public administration, international relations or related area. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree
Work Experience
A minimum of ten years of progressively responsible experience in public administration and/or programme management are required. Extensive experience working in intergovernmental organizations, inter-agency affairs, supporting the front office of the Head of an International Organization is highly desirable. Experience in the Latin America and Caribbean region is desirable.
Languages
English and French are the working languages of the UN Secretariat. For this post, fluency in oral and written Spanish and English are required. Working knowledge of French or Portuguese is desirable.
Assessment Method
Suitable candidates will be invited for competency-based interviews and other assessment methods.
Special Notice
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.
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