Job: Senior Budget and Management Services Specialist

Location: Manila
Deadline: Thursday, 07 November 2013

Job Purpose:

Lead and provide technical and procedural advice and significantly contribute to the coordination of budget formulation and implementation. Lead and provide technical advisory support for departments. Participate in the budget approval process. Work within general policies, principles and goals, working directly with clients.

Expected Outcomes

a. Planning and Budget Formulation

• Lead and support the preparation of sections of the work program and budget framework document, as assigned.
• Lead and support the preparation of budget documents or assigned sections.
• Lead and support analysis/negotiation of departmental requests for the annual budget, as assigned.

b. Budget Monitoring and Reallocation

• Lead and support, as required the preparation of year end reports.
• Lead and support the midyear budget review and the process of reallocating resources.
• Address ad hoc requests from departments and offices with budget implications (i.e. staffing, reallocation, and other resource allocations), as assigned.
• Lead and identify opportunities for better resource utilization to gain cost savings and efficiency gains.

c. Management Services

• Lead and support the preparation of the background papers, briefings required by Management and for Budget Review Committee (BRC) meetings and prepare a summary of the discussions held, as assigned.
• Lead the review of policy and strategy papers under preparation or revision, as assigned, and assess resource implications.

d. Continuous Improvement

• Lead, review and recommend any changes to budget and cost information systems, policies and procedures to promote timeliness, accuracy and efficiency in gathering of information.
• Undertake or contribute substantially to the implementation of special projects for process and systems improvements.

e. Staff Supervision

• Take the role of team leader and supervise the work of team members.
• Supervise the performance of reporting staff, providing clear direction and regular monitoring and feedback on performance.
• Ensure the on-going learning and development of reporting staff.

Educational Requirements:

• Master's Degree, or equivalent, in business administration, accounting, finance, operations management, or related fields. University degree in business administration, accounting, finance, operations management, or related fields combined with specialized experience in similar organization/s, may be considered in lieu of a Master's degree.

Relevant Experience And Other Requirements:

Work experience

• At least 10 years of broad-based experience and knowledge in accounting and financial management
• Experience in multilateral development organizations preferred
• International experience working in several countries
• Suitability to undertake the responsibilities mentioned above at the required level.

Technical Knowledge

• Proven application of expertise within a specific area or breadth across multiple areas with in-depth knowledge within one area
• Ability to undertake new initiatives, with sound judgment and decision making capacity.
• Ability to deal effectively with staff, Management, Board Members, staff of other international organizations, and external counterparts.
• Able to utilize and share relevant knowledge to benefit the broader ADB community
• Strong interpersonal, conceptual, and analytical abilities.

People and Leadership Skills

• When required, able to act as a mission leader / team lead, exercising supervision coordination, and planning responsibilities over the assigned team, with oversight from the Director or a more senior team leader
• Act as a coach to develop the capabilities/potential of more junior colleagues
• Excellent oral and written communication skills in English.

Core Competencies:

Application of Technical Knowledge and Skills

• Provides supervision to others in completing their technical tasks
• Called upon for advice and guidance based on expertise gained by working in different countries and organizations
• Contributes advanced knowledge and expertise to different parts of the Department

Client Orientation

• Proposes effective services and solutions to staff beyond presenting issues and past challenges
• Assists colleagues adapt to the cultural and business norms of diverse clients and country situations
• Gains respect for the breadth and depth of expertise demonstrated in effectively managing diverse clients and country situations
• Called upon to resolve client situations that may impact their long-term ADB relationship

Achieving Results and Problem Solving

• Resolves situations where client needs are not being met
• Shares past experiences from different projects, organizations, and countries to help achieve quality results
• Ensures that thorough analysis includes current and relevant factors from different countries and contexts
• Sought out for guidance and experience in overcoming the most challenging situations
• Draws on long-term relationships with stakeholders to help plan for and achieve results

Working Together

• Addresses team members not contributing to required standards
• Commits to delivering timely and high quality work to assist in the team's success
• Develops and maintains good internal and external peer and senior level relationships
• Helps teams understand common features to build rapport and overcome challenges

Communication and Knowledge Sharing

• Provides stakeholders with the level and quality of information required to achieve outcomes
• Encourages others to seek long-term solutions to address feedback opposed to focusing on immediate concerns or reactions
• Uses breath of multi-country and multi-client knowledge to equip clients and staff for more effective outcomes
• Designs and implements project and program knowledge and services

Innovation and Change

• Consistently seeks more effective and practical ways for the Departmental delivery of services, products, and processes
• Proposes new ways to improve the quality and relevance of products and services
• Includes the core benefits and reasons for change when developing comprehensive change roll out plans
• Influences and persuades decision makers by presenting business cases supporting the proposed changes

Immediate Reporting Relationships / Other Information:

• Supervisor: Director, Budget and Management Services Division (BPBM)

• The following staff positions may be supervised by the incumbent:
• Administrative Staff
• National Staff

More Info and Application