SECRETARY (GRC) (EURO/13/TASR52)
29 October 2013
The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No:EURO/13/TASR52
Title: Secretary (GRC)
Grade: G4
Contract type: Temporary Appointment under Staff Rule 420.4
Duration of contract: to 30 June 2015 (1) See Additional Information below
Date: 29 October 2013
Application Deadline: 18 November 2013
Duty Station: Athens, Greece
Organization unit: EURO Europe Regional Office (EU/RGO), EU/DSP Health Systems and Public Health (EU/DSP)
Health Reform Support Programme (HRSP)
Description of duties:
As part of the HRSP project team, the incumbent provides a variety of secretarial and administrative services in support of the project/programme activities:
- Drafts correspondence and documents based on written/verbal prompts from the Professional staff of the unit. Composes and finalizes correspondence of administrative nature. Provides rough translation or synopsis of incoming mail. Takes notes at meetings. Takes and transcribes from dictation, recordings and handwritten drafts, correcting as appropriate. Types reports and other documentation.
- Assists with the administrative preparation and conduct of meetings and educational activities, in accordance with established procedures.
- Makes travel arrangements for duty travels and, in accordance with established procedures, prepares approval memoranda, travel authorizations and follows up on issue of duty travel reports.
- Prepares correspondence for the recruitment of consultants and temporary advisers; arranges briefing appointments and performs secretarial work for them; processes technical services and/or agreements for performance of work and related correspondence and follows up on deadlines of such agreements and prepares payment instructions.
- Initiates action to process or follow up on correspondence, documentation and forms. Creates background files and compiles reference material as appropriate. Accesses and retrieves information from relevant databases and updates as required.Responds to and acts on telephone enquiries and requests for information. Assesses the critical nature of technical enquiries and refers them to appropriate staff for reply. Coordinates appointments for supervisor and organizes programmes for visitors.
- Provides briefing and guidance to general service and professional staff on general office practices and procedures; liaises with, assists or replaces other administrative staff in the project should the need arise.
- Performs other related duties as required.
REQUIRED QUALIFICATIONS
Education:
Essential:
- Completion of secondary school or equivalent.
Desirable:
- Additional relevant higher education an advantage.
Skills:
Functional skills:
Essential:
- Administrative training, or equivalent work-related experience, including typing and computer skills, minute-taking ; communication and advisory skills.
Desirable:
- Experience in Microsoft Powerpoint and Excel an asset.
Competencies:
see WHO Global Competencies model at http://www.who.int/employment/competencies/en/
- Communicating in a credible and effective way: The incumbent must be able to express him or herself clearly and in a structured and credible manner ensuring appropriate information sharing within the programme/organization.
- Moving forward in a changing environment: The incumbent must be willing and able to adapt to a changing environment and priorities while maintaining positive attitude in support of new ideas.
- Producing results: The incumbent must be able to work independently to deliver quality results.
- Fostering integration and teamwork: The incumbent must see him or herself as a team member and work accordingly toward common goals.
- Respecting and promoting individual and cultural differences: The incumbent must be willing and able to work in a multi-cultural environment, open to ideas and values which may differ from those of incumbent.
Experience:
Essential:
- Several years' experience in the secretarial/administrative field.
Desirable:
- Experience in WHO/UN an asset.
Languages:
Essential:
- ENGLISH and GREEK
Excellent (fluency/advanced) knowledge.
Desirable: Knowledge of other languages an asset.
Additional Information:
(1) Extension of appointment is subject to a) satisfactory performance, b) continued need for the function, and c) availability of funds.
Similar posts may be filled using this vacancy notice.
This is a LOCAL vacancy and as such, only qualified applicants residing within commuting distance of Athens will be considered. WHO does not cover any expenses related to participation in tests and/or interviews.
Short-listed external candidates will be contacted to sit a written test for language and PC skills. Successful test candidates will be invited to a competency based interview.
Final grade according to qualifications and test results (if applicable).
Annual salary:
(Net of tax)
EUROS 25 772 at single rate
Euro 1,675 net per annum per child up to 6 with primary dependants
Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment . The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.
WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.
WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
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