Job: Asset Management Assistant

Location: Copenhagen 
Deadline: Wednesday, 16 October 2013 

Description

UNOPS mission is to expand the capacity of the UN system and its partners to implement peacebuilding, humanitarian and development operations that matter for people in need. Working in some of the world's most challenging environments, our vision is to always satisfy partners with management services that meet world-class standards of quality, speed and cost effectiveness.

UNOPS provides services in sustainable infrastructure, sustainable procurement and sustainable project management, with projects ranging from building schools, roads, bridges and hospitals to procuring goods and services and training local personnel.

By assisting UN organizations, international financial institutions, governments and other development partners, UNOPS makes significant, tangible contributions to results on the ground.

We employ more than 6,000 personnel annually and on behalf of our partners create thousands more work opportunities in local communities. Through our headquarters in Copenhagen, Denmark and a network of regional and country offices, we oversee activities in more than 80 countries.

UNOPS is committed to achieving a truly diverse workforce.

Background Information - CSG

Corporate Support Practice Group

The purpose of the Corporate Support Practice Group is to provide a range of specialized corporate support services to the organization. The core functions of the Corporate Support Practice Group are to:

a. Articulate policies and processes relating to corporate support services; enable operationalization and managerial oversight through appropriate systems and reports; provide corporate advice and guidance; and strengthen the knowledge, skills and career development of practitioners in these areas.

b. Avail information and communications technology, general administration and security services in support of UNOPS globally.

Functional Responsibilities

The main functional responsibilities are: 2012 Physical verification and certification exercise.

• Regional Office/Operation Centre/Project Centre (RO/OC/PC)- Physical verification exercise
• Assist with the reconciliation of the 2012 Physical verification exercise performing the ATLAS transaction for disposals, cost adjustments for both Administrative assets and Projects assets based on the physical inventory results.
• Assist with the review of assets with tag numbers that do not follow the tagging system as outlined in the asset management Administrative Instruction and communicate with Asset Focal points to update the tag numbers.
• Assist with the review of assets that have incorrect locations and communicate with the Asset Focal Points to update the locations.
• HQ- Physical verification exercise
• Assist with the finalisation of the 2012 HQ physical verification and certification exercise for both project and administrative assets Project Assets upload into ATLAS
• Assist with reviewing the accuracy of project assets data making sure that the asset values are IPSAS compliant ( values include freight, insurance, installation costs and any other related cost)

Asset Management Maintenance

• Maintenance of UNOPS-HQ assets involving:
• Physically tagging new assets and untagged assets at HQ Update/revise tag numbers in asset module for HQ if necessary Perform other related duties as required.

Competencies

Competencies desired for this position: Creativity and Innovation

Ability to Learn

Organising and Quality Orientation

Communication skill

Client Focus

Education/Experience/Language requirements

Education: Interns must be studying for a university degree such as Bachelor, Masters or Ph.D. (or the equivalent), or have graduated from such studies within three years prior to the application date of the internship. Experience: No prior work experience is required Langauage: Fluency in English is required

Contract type, level and duration Contract type: Internship

Additional Considerations

• Please note that the closing date is midnight Copenhagen time (CET)
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

Interns at UNOPS do not receive any remuneration. As such, interns are responsible for all costs associated with the internship, including but not limited to costs for insurance coverage, travel and accommodation. However interns may be eligible for a small stipend from UNOPS provided that they do not receive funds from other institutions. It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

More Info and Application