Location: Kabul
Deadline: Monday, 28 October 2013
Description
Purpose of the Position As the manager and specialist of administrative management services typically in a medium to large size country office, the incumbent is accountable for provision of managerial leadership and policy guidance for achievement of effective administrative service management and staff capacity development. Collaborate with Operations management efficient administrative operations in support of the Office and country programmes. Ensures the office administrative operations and services are effectively in compliance with the organization administrative policy, procedures, rules and regulations. Key Expected Results 1. Appropriate and consistent interpretation and application of administrative policy and procedures are timely implemented to support operations at the country and sub-country levels. 2. The budget preparation and implementation are properly administered, monitored and controlled in the area of administrative management and services. 3. Facilities including all offices and guest houses are managed in an efficient and cost effective manner in line with the rules and regulations. 4. Supervision and leadership in management and operations of delivery and improvement in administrative support services are timely and effectively provided, and security arrangements are well established for enhanced safety and security. 5. Property management of administrative supplies, office equipment, vehicles and other properties is effectively performed. 6. All administrative transactions and arrangements of contracts satisfy the requirements as stipulated and are in compliance with the applicable policies, procedures, rules and regulations. 7. Staff capacity is enhanced through organized staff learning/development programmes in the area of administrative management and services. 8. Effective working relations are maintained with other agencies, local authorities and implementing partners. 9. Any other assigned administrative management responsibilities and services are effectively carried out and delivered. Qualifications of Successful Candidate EDUCATION - Advanced university degree in Accounting, Business Administration, Financial Management, Economics, or directly related technical field(s). Valid professional certification (CA; CPA; etc.) from an accredited chartered accountancy institution, in conjunction with a relevant first-level university degree, may be taken in lieu of an advanced university degree. WORK EXPERIENCE - Five years of relevant professional work experience. Both national and International work experience in office management, administration, finance, accounting, ICT, human resources, supply or any other relevant function. Work experience in emergency duty station LANGUAGE PROFICIENCY - Fluency in English and another UN language. Competencies of Successful Candidate i) Core Values - Commitment - Diversity and Inclusion - Integrity ii) Core Competencies - Communication [II] - Working with People [II] - Drive for Results [II] iii) Functional Competencies - Analyzing [II] - Applying Technical Expertise [II] - Leading and Supervising [II] - Formulating Strategies and Concepts [II] - Planning and Organizing [III] iv) Technical Knowledge a) Specific Technical Knowledge Required (for the job) (Technical knowledge requirements specific to the job can be added here as required.) - Specialized knowledge to perform the administrative service management functions of the job at competent level. (UNICEF administrative, accounts/finance, HR, budget, and supply manuals and instructions.) - Security Handbook. - UNICEF Mid-Term Strategic Plan (MTSP) as it relates to administrative service management. b) Common Technical Knowledge Required (for the job group) - Principles of office management, operations management, programme management and administration. - Administrative service management's goals, visions, positions, policies, and strategies - Information and Communication Technology administration. - Supply operations, logistics and purchasing administration. - Rights-based and Results-based management and programming approach in UNICEF. - UNICEF emergency programme policies, goals, strategies, approaches and procedures. - Gender equality and diversity awareness c) Technical Knowledge to be Acquired/Enhanced (for the Job) - UN policies and strategy to address issues in harmonization of administrative service management and operations in the common system. - UNICEF positions about UN common approaches to administrative service management and operations issues. - UN security guidelines. - Government regulations and laws in the locality pertinent to administrative service management and operations. Remarks
Deadline: Monday, 28 October 2013
Description
Purpose of the Position As the manager and specialist of administrative management services typically in a medium to large size country office, the incumbent is accountable for provision of managerial leadership and policy guidance for achievement of effective administrative service management and staff capacity development. Collaborate with Operations management efficient administrative operations in support of the Office and country programmes. Ensures the office administrative operations and services are effectively in compliance with the organization administrative policy, procedures, rules and regulations. Key Expected Results 1. Appropriate and consistent interpretation and application of administrative policy and procedures are timely implemented to support operations at the country and sub-country levels. 2. The budget preparation and implementation are properly administered, monitored and controlled in the area of administrative management and services. 3. Facilities including all offices and guest houses are managed in an efficient and cost effective manner in line with the rules and regulations. 4. Supervision and leadership in management and operations of delivery and improvement in administrative support services are timely and effectively provided, and security arrangements are well established for enhanced safety and security. 5. Property management of administrative supplies, office equipment, vehicles and other properties is effectively performed. 6. All administrative transactions and arrangements of contracts satisfy the requirements as stipulated and are in compliance with the applicable policies, procedures, rules and regulations. 7. Staff capacity is enhanced through organized staff learning/development programmes in the area of administrative management and services. 8. Effective working relations are maintained with other agencies, local authorities and implementing partners. 9. Any other assigned administrative management responsibilities and services are effectively carried out and delivered. Qualifications of Successful Candidate EDUCATION - Advanced university degree in Accounting, Business Administration, Financial Management, Economics, or directly related technical field(s). Valid professional certification (CA; CPA; etc.) from an accredited chartered accountancy institution, in conjunction with a relevant first-level university degree, may be taken in lieu of an advanced university degree. WORK EXPERIENCE - Five years of relevant professional work experience. Both national and International work experience in office management, administration, finance, accounting, ICT, human resources, supply or any other relevant function. Work experience in emergency duty station LANGUAGE PROFICIENCY - Fluency in English and another UN language. Competencies of Successful Candidate i) Core Values - Commitment - Diversity and Inclusion - Integrity ii) Core Competencies - Communication [II] - Working with People [II] - Drive for Results [II] iii) Functional Competencies - Analyzing [II] - Applying Technical Expertise [II] - Leading and Supervising [II] - Formulating Strategies and Concepts [II] - Planning and Organizing [III] iv) Technical Knowledge a) Specific Technical Knowledge Required (for the job) (Technical knowledge requirements specific to the job can be added here as required.) - Specialized knowledge to perform the administrative service management functions of the job at competent level. (UNICEF administrative, accounts/finance, HR, budget, and supply manuals and instructions.) - Security Handbook. - UNICEF Mid-Term Strategic Plan (MTSP) as it relates to administrative service management. b) Common Technical Knowledge Required (for the job group) - Principles of office management, operations management, programme management and administration. - Administrative service management's goals, visions, positions, policies, and strategies - Information and Communication Technology administration. - Supply operations, logistics and purchasing administration. - Rights-based and Results-based management and programming approach in UNICEF. - UNICEF emergency programme policies, goals, strategies, approaches and procedures. - Gender equality and diversity awareness c) Technical Knowledge to be Acquired/Enhanced (for the Job) - UN policies and strategy to address issues in harmonization of administrative service management and operations in the common system. - UNICEF positions about UN common approaches to administrative service management and operations issues. - UN security guidelines. - Government regulations and laws in the locality pertinent to administrative service management and operations. Remarks
- The successful candidate for this emergency recruitment MUST be available to commence work within 31 days of receiving an offer.
- Please note, Kabul is a nonfamily duty station. UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.
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