Job: Finance and Admin Assistant

Location: Pale, Myanmar 
Deadline: Thursday, 03 October 2013 

Description
United Nations Human Settlements Programme

United Nations Human Settlements Programme Myanmar Address: No. 6, Natmauk Road, Yangon, Myanmar Telephone: (95 - 1) 542 910 ~ 919 Ext: 168~170 Email: desk@unhabitat-mya.org

Ref: UN-HABITAT/VA/2013/058

TERMS OF REFERENCE Issued on: 19 September 2013 Job Title Project Location Duration Starting date Type of Contract No. of Position Finance and Administrative Assistant Shae Thot Pale 12 months As soon as possible LICA 1

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Background The United Nations Human Settlements Programme, UN-Habitat, is the United Nations agency for human settlements. To guide our engagements in this area, building on Habitat Agenda, the Agency-Ÿs Strategic Policy on Human Settlements in Crisis was developed articulating UN-Habitat-Ÿs role in the area of human settlements in crisis based on the previous experiences for resiliency and vulnerability reduction by using crisis as an opportunity to rebuild resilient communities. UN-Habitat has been involved in disaster management and reconstruction of disaster-damaged areas since its inception in 1978. UN-Habitat operations in Asia include activities in Afghanistan, Bangladesh, Indonesia, Iran, Myanmar, Nepal, Pakistan, Philippines, Laos, Cambodia and Sri Lanka, under overall supervision of the Regional Office for Asia and the Pacific (ROAP) based in Fukuoka, Japan. UN-Habitat Myanmar established its presence in the early 1990-Ÿs through 2004 where the agency pioneered the "People-Ÿs Process-Ÿ by establishing the first community-led projects in the Dry Zone, Shan State and the Delta. Over 2.1 million people were supported though developing community social infrastructure networks and facilitating access to safe water. The agency also designed the Human Development Initiative for UNDP and has partnered in implementation of HDI 1, HDI 2 and HDI 3. Today UN-HABITAT continues to implement operational activities in focusing on Shelter, basic access services and WASH, Disaster Risk Reduction (DRR), Climate Change Adaptation (CCA) and Urban Development. As part of a humanitarian assistance programme targeting communities of Yangon Division, the Dry Zone and Southern Shan State, UN-Habitat is going to implement "Shae Thot" (Burmese for the Way Forward), a water and sanitation programme which activities will prioritize the transfer and development of skills through hands-on-training and community-driven approaches. In this context, UN-Habitat Myanmar is looking for the service of a Finance and Administrative Assistant.

Duties and Responsibilities Under the overall supervision by the Finance and Administrative Officer and direct supervision by the Township Coordinator, the incumbent shall support and assist all finance and administrative matters. The incumbent shall perform in particular the following duties: Maintain Office Cash flow and monthly report for petty cash and project expenditure statement Prepare cash forecast for project and operations in monthly basic Accept invoices after goods received and check criteria for payable of invoices Prepare UN-Habitat payment requests in line with financial authorization Follow up the cash disbursement, remittance and advance return Maintain documentation of expenditure, vouchers and related financial records in proper filing system Assist to UNDP for issuing UN-Habitat payment requests Prepare attendance, leave and salary request for project staffs Follow up the HR procedure and providing contract extension and termination Responsible for procurement process for Quotation and purchasing for local purchase Ensure support to team-Ÿs needs with smooth office automation Manage timely payment of administrative bills like electricity bills, phone bills, etc. Assist in management of office vehicles, drivers-Ÿ log sheets, and generators-Ÿ log sheet and organize trips Perform other duties as required

Qualifications and experience University degree and relevant combination of academic qualification. (Bachelor degree in commerce, or economics or management is preferred). At least two years of working experience in financial field, in preference with an INGO/ UN-agency. Good knowledge with the UN-Habitat/UNDP financial processes and procedures is preferred. Matured, good communication skill, interpersonal management

Competencies Excellent interpersonal, communication skills in English and Myanmar. Good team spirit and respect for diversity. Good computer software skills including Ms-Office (Word, Excel, Access & PowerPoint. Good in IT skill

Submission of Applications The application comprises a one page cover letter explaining the applicant-Ÿs interest and suitability for the post and a CV with a Passport Photograph, updated United Nations Personal History Form (P 11) and copy of certificates and eventually letters of recommendation. Interested candidates (Myanmar Nationals) should submit their application in writing, clearly indicating on the sealed envelope the Post Title and Duty Station, to UN-Habitat, No.6, Natmauk Road, Tamwe Township, Yangon or by email with Subject: "Post Title and Duty Station" to: Email: recruitment@unhabitat-mya.org Please note that applications received after the closing date 3 October 2013 will not be given consideration for this cycle, but will be kept in the roster. Only shortlisted candidate whose application responds to the above criteria will be contacted for interview. UN-Habitat regrets its inability to reply individually or attend to telephone queries on the advertised posts. Please download P11 Form from: http://www.fukuoka.unhabitat.org/vacancy/pdf/Personal_History_P11.doc

More Info and Application