Location: Copenhagen
Deadline: Friday, 22 November 2013
Purpose of the Position The Procurement Services Centre in UNICEF Supply Division, Copenhagen is seeking a dedicated Procurement Services Assistant focal point, (case no. P0010), GS-5 level. Under supervision and guidance of the Procurement Services Manager, the Procurement Services Assistant will be responsible for processing requests from analyses/assessment of partner's needs, timely and accurate processing of cost estimates and sales orders; issuing and expediting of orders and deliveries and reporting to meet/satisfy the needs and expectations of partners. Key Expected Results - Performs all procurement services activities in compliance with the UNICEF Financial Rules and Regulations, Supply Division Manual and other applicable procurement procedures. - Manage and monitor Key Accounts and Projects for assigned partners, under the guidance of the Procurement Services Manager and Officer and in line with procedure requirements. - Analyse requests, identify and address any potential operational risks, and communicate with partners, country offices and Supply Division centres to ensure the clarity of specifications, appropriateness, delivery requirements and delivery dates. - Prepares cost estimates for warehouse items, including freight quotes in collaboration with business units and shipping unit. - Prepares sales orders for warehouse items and monitors and follows up on progress of sales orders to ensure that commitments entered into when preparing the cost estimates are met. - Ensures budgetary limits of the sales orders are respected. - Expedites purchase orders and deliveries to ensure timely delivery. Transmits all relevant information to partner to facilitate delivery and customs clearance of shipments. - Prepares and provides timely and regular status / monitoring reports to partners and other offices in UNICEF. - Closing of transaction files, ensuring adequacy and completeness of information in accordance with guidelines. - Ensures good communication and support to partners throughout the whole procurement process. - Provide inputs to the discussions and analysis on PS operational improvements. - Other duties as may be required. Qualifications of Successful Candidate Education and Work experience: Secondary diploma /A Levels and technical or university courses in Business Administration or related field. A minimum of five years work experience in a similar administrative function with proficiency in use of data processing systems. Technical Competencies and Languages : Fluency in English. Working knowledge of another UN language is desirable. IT Skills and working knowledge of SAP and Microsoft Office: Excel,PowerPoint and Word software. Competencies of Successful Candidate Values and Competencies: Our Core Values reflect attitudes and convictions that are shared across all UNICEF staff and include diversity and inclusion, integrity and commitment. The successful candidate must believe in the core values and have the ability to work in a multi-cultural environment with sensitivity and respect for UNICEFs mandate. The required competencies for this particular position are: - Communication, (Level I) - Working with People, (Level II) - Drive for Results, (Level I) - Analyzing, (Level I) - Learning and Researching, (Level I) - Planning and Organizing, (Level I) - Following Instructions and Procedures, (Level I) Kindly refer to http://www.unicef.org/about/employ/index_apply.html for more information on the UNICEF Competency Framework. Remarks Kindly note that all applications should be in English and that applications outside of the online recruiting system will not be accepted. Kindly also note that candidates will be assessed on foundational and functional competencies and that diversity and gender balance are also factors in the selection process. Queries can be directed to Lilia Winkel-Petersen at lwinkel@unicef.org. PLEASE NOTE THAT APPLICANTS MUST HAVE VALID WORKING PERMIT AND RESIDENCY IN DENMARK UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.
More Info and Application
Deadline: Friday, 22 November 2013
Purpose of the Position The Procurement Services Centre in UNICEF Supply Division, Copenhagen is seeking a dedicated Procurement Services Assistant focal point, (case no. P0010), GS-5 level. Under supervision and guidance of the Procurement Services Manager, the Procurement Services Assistant will be responsible for processing requests from analyses/assessment of partner's needs, timely and accurate processing of cost estimates and sales orders; issuing and expediting of orders and deliveries and reporting to meet/satisfy the needs and expectations of partners. Key Expected Results - Performs all procurement services activities in compliance with the UNICEF Financial Rules and Regulations, Supply Division Manual and other applicable procurement procedures. - Manage and monitor Key Accounts and Projects for assigned partners, under the guidance of the Procurement Services Manager and Officer and in line with procedure requirements. - Analyse requests, identify and address any potential operational risks, and communicate with partners, country offices and Supply Division centres to ensure the clarity of specifications, appropriateness, delivery requirements and delivery dates. - Prepares cost estimates for warehouse items, including freight quotes in collaboration with business units and shipping unit. - Prepares sales orders for warehouse items and monitors and follows up on progress of sales orders to ensure that commitments entered into when preparing the cost estimates are met. - Ensures budgetary limits of the sales orders are respected. - Expedites purchase orders and deliveries to ensure timely delivery. Transmits all relevant information to partner to facilitate delivery and customs clearance of shipments. - Prepares and provides timely and regular status / monitoring reports to partners and other offices in UNICEF. - Closing of transaction files, ensuring adequacy and completeness of information in accordance with guidelines. - Ensures good communication and support to partners throughout the whole procurement process. - Provide inputs to the discussions and analysis on PS operational improvements. - Other duties as may be required. Qualifications of Successful Candidate Education and Work experience: Secondary diploma /A Levels and technical or university courses in Business Administration or related field. A minimum of five years work experience in a similar administrative function with proficiency in use of data processing systems. Technical Competencies and Languages : Fluency in English. Working knowledge of another UN language is desirable. IT Skills and working knowledge of SAP and Microsoft Office: Excel,PowerPoint and Word software. Competencies of Successful Candidate Values and Competencies: Our Core Values reflect attitudes and convictions that are shared across all UNICEF staff and include diversity and inclusion, integrity and commitment. The successful candidate must believe in the core values and have the ability to work in a multi-cultural environment with sensitivity and respect for UNICEFs mandate. The required competencies for this particular position are: - Communication, (Level I) - Working with People, (Level II) - Drive for Results, (Level I) - Analyzing, (Level I) - Learning and Researching, (Level I) - Planning and Organizing, (Level I) - Following Instructions and Procedures, (Level I) Kindly refer to http://www.unicef.org/about/employ/index_apply.html for more information on the UNICEF Competency Framework. Remarks Kindly note that all applications should be in English and that applications outside of the online recruiting system will not be accepted. Kindly also note that candidates will be assessed on foundational and functional competencies and that diversity and gender balance are also factors in the selection process. Queries can be directed to Lilia Winkel-Petersen at lwinkel@unicef.org. PLEASE NOTE THAT APPLICANTS MUST HAVE VALID WORKING PERMIT AND RESIDENCY IN DENMARK UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.
More Info and Application
0 comments:
Post a Comment