Job: Receptionist

Location: Yangon
Deadline: Thursday, 01 August 2013 

Description

no. 497,1st floor, tower b, diamond condominium, pyay road, ward 8, kamaryut township, yangon 11041, Myanmar 95-1-501373, 501383, 523933

• pactworld.org

VACANCY RE-ANNOUNCEMENT (18/Jul/088/2013) Pact is an international non-profit, non-religious, non political and non-governmental organization that is based in Washington D.C, United States. Pact is currently working in 57 countries, implementing more than 100 programs. Pact's main field offices are situated in 27 countries from which oversee all the programs around the world. Pact has been working in Myanmar for more than a decade. Pact implements a wide range of development programs in Myanmar, which focuses on promoting the lives of the vulnerable community. Pact in Myanmar is currently working in the Delta Zone, Dry Zone and Shan Zone on various projects including Micro Credit, Primary Health Care, HIV/AIDS Education Programs and Livelihoods Integrated Program. Pact in Myanmar operates its various projects in 51 townships. Pact in Myanmar is currently seeking a motivated, experienced and dedicated candidate for the position of Receptionist.

Title: Number of Opening: Duty Station:

Receptionist Only One

Position Category: Reporting to:

Yangon-based Full time (Regular) Office Manager Pact values and supports a diverse work environment.

Position Summary: The Receptionist is responsible for organizing the front desk coordination and its related general administration services to country office. The responsibility to undertake daily correspondence, arrange meeting schedule, ticketing, accommodation in order to ensure those are provided in effective way. The Receptionist is a key member of Admin Department to play an active role for front desk.

SPECIFIC DUTIES AND RESPONSIBILITIES: 1. Administration management

• Take overall responsibilities of communication in answering telephone, transferring call, taking messages, deliver the message to the recipients correctly, keep telephone and email/internet systems functional. Update and maintain all telephone numbers and addresses of all contact organizations and all PACT offices in the field regularly. Make phone calls for staff for local and overseas upon request. Provide sourcing and collecting over phone/mail for all information which require for projects as and when requested. Make appointments, reservation for hotels and tickets and enquire necessary information for the office. Manage daily vehicle schedule.

VACANCY RE-ANNOUNCEMENT (18/July/088/2013)

Page

1 of 3

no. 497,1st floor, tower b, diamond condominium, pyay road, ward 8, kamaryut township, yangon 11041, Myanmar 95-1-501373, 501383, 523933

• pactworld.org

Welcome visitors/guests and place them to the person/department that wants to meet and prepare serving them Review and record daily staff attendance register and keep staff IN/OUT record regularly (during office hour). Inform and ensure with the field offices that the mails are sent and received accurately. Assist in office records keeping, mailing system and filing system of Admin Department. Keep track on central dispatch system for all projects and assist in daily correspondence IN/OUT in the register book and dispatch letters, parcels and project related things to concerned place. Update office notice board and movement registers regularly. Provide logistical needs in office including training room reservations and arrangement Coordinate with Office Assistant in keeping and arranging PACT vehicle using log book daily.

 Expected Results: o Provision of front office coordination and daily correspondence are effective. o Pact Yangon office meeting room are scheduled and well organized. o All office contact address are updated and shared. 2. Others

Provide necessary assistant by Office Manager and Admin Manager.

Core Values: Pact employees embrace the following core values as representatives of the institution:

• all people have a right to participate in decisions affecting their lives
• gender equity is mandatory for social transformation
• resources are allocated in a transparent manner, guided by accountability to our clients and Pact's role as steward of resources intended for the poor
• diversity in background, gender and age strengthen our capacity to be wise managers of public and private funds
• teamwork and collaboration shape our day-to-day working relationships
• innovation and risk taking to achieve impact and broad scalable results drive strategic priorities
• gathering and sharing information are primary roles for all employees
• staff growth and advancement are a priority, including training and professional skills building to increase knowledge and competence and to stay abreast of new developments, especially in technology
• a healthy balance between work and life outside of work must be maintained for work satisfaction and fulfillment EDUCATION &EXPERIENCE REQUIREMENTS AND QUALIFICATIONS:
• Myanmar nationality. University degree – Bachelor's Degree and or related field. Minimum of (2) years of experience in administrative and logistic related field. Sound analytical and problem solving skills. Page

VACANCY RE-ANNOUNCEMENT (18/July/088/2013)

2 of 3

no. 497,1st floor, tower b, diamond condominium, pyay road, ward 8, kamaryut township, yangon 11041, Myanmar 95-1-501373, 501383, 523933

• pactworld.org

Ability to work quickly and accurately under time pressure and tight deadlines. General computer skills including Microsoft Word, Excel are required; Excellent interpersonal skills and ability to work both independently and as the member of a team. Demonstrated ability in oral and written English communications skills in order to effectively present detailed information and respond to questions in a professional manner. Willingness to learn or adapt to new ideas and procedures. All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.

Interested candidates are invited to submit an application letter and detail curriculum vitae, a recent passport size photograph, contact details and two referees addressed to the following contact not st later than August 1 , 2013 (Thursday). Note: 1) Earlier application is encouraged to every interested person. Position will be filled up soon after receiving the potential application. 2) Application via email: Please do not enclose the copy of other relevant supporting documents (such as educational certificate and testimonials) if the application submitted via email. 3) Only short listed candidates will be notified. Human Resources Officer Pact No. 497, 1st Floor, Tower-B, Diamond Condominium, Pyay Road, Ward-8, Kamaryut Township,Yangon. Tel: 95-1-501373/ 501383 Ext: 78 and 523933 Ext: 806 Fax: 95-1-501373 E-mail: pactmyanhr@pactworld.org

VACANCY RE-ANNOUNCEMENT (18/July/088/2013)