Location: Kuwait
Deadline: Sunday, 25 August 2013
Description
Job Title
PROGRAMME ASSISTANT, G6
Department/ Office
United Nations Human Settlements Programme
Duty Station
KUWAIT
Posting Period
26 July 2013-25 August 2013
Job Opening number
13-PGM-UNHABITAT-28950-R-KUWAIT (E)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organizational Setting and Reporting
The United Nations Human Settlements Programme, UN-HABITAT, is the United Nations
agency for human settlements. It is mandated by the UN General Assembly to promote
socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. UN-HABITAT has recently opened its new office for Arab Cities in Kuwait. The office aims at supporting the Agency activities in Kuwait and other Arab Cities. The position is located in UN-HABITIAT Office in Kuwait City in the United Nations House, Mishref.
Responsibilities
Reporting to the Chief, Kuwait Office, the incumbent will perform the
following functions:1. Provide support with respect to the preparation of project document
and budgets.2. Coordinate actions related to the administration of office and prepare,
maintain and updated files (electronic and paper) and internal databases.3. Assist with the
organization of conferences, workshops, seminars, UN-Habitat Headquarters' missions and
meetings; Prepare preliminary budget, invitation letters, book conference/meeting facilities
and accommodation for participants keeping all records of expenditures in compliance with
UN rules and regulations.4. Assist with the recruitment of consultants including completion
of personnel action form and verification of documentation required to process this in a timely manner.5. Draft and prepare correspondence and ad-hoc reports as required.6. Perform other administrative duties including arranging staff travel, maintenance of equipment and submission of inventory report.7. Liaise and coordinate with UN-Habitat Headquarters on administrative and financial issues.8. Liaise and coordinate with United Nations Recreation Center and United Nations Development Programme in Kuwait on
administrative, financial, preparation of UN ground pass and extension of Laissez-Passer.9.
Liaise and coordinate with national ministries, organization and administration as required.10.
Perform other duties as may be assigned.
Competencies
Professionalism: Knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, Implementation and evaluation, technical cooperation, programming and budgeting; Ability to identify and resolve a range of issues/problems and to work well with figures, undertake basic research and gather information from standard sources; Shows pride in work and in achievements; Is
conscientious and efficient in meeting commitments, observing deadlines and achieving
results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges.
Communication: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way
communication; Demonstrates openness in sharing information and keeping people
informed.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others' ideas and expertise; Is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position.
Planning & Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.
Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Education
Completion of secondary education or equivalent is required. Additional technical training in office administration, project management or other related field is highly desirable.
Work Experience
A minimum of seven years of progressive responsible experience in programme management,
administrative services, finance, accounting or related area.
Languages
English and French are the official working languages of the United Nations Secretariat.
For this position fluency in written and oral English and Arabic is
required. Knowledge of another United Nations Language is an advantage.
Assessment Method
Evaluation of qualified candidates for this position may include a substantive assessment
which may be followed by a competency-based interview.
Special Notice
Appointment against this post is on a local basis. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred in order to take-up the appointment. Staff members are subject to the authority of and assignment by the Secretary-General. All staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. 1. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. 2. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please seek technical assistance through the Inspira "Need Help?" link.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.
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