Location: Tunis, Tunisia
Deadline: Tuesday, 20 August 2013
Description
LOGISTICS ASSISTANT (HQ/13/GMG/TA79)
30 July 2013
The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: HQ/13/GMG/TA79
Title: Logistics Assistant
Grade: G5
Contract type: Temporary appointment
Duration of contract: 7 months
Date: 30 July 2013
Application Deadline: 20 August 2013
Duty Station: Tunis, Tunisia
Organization unit: HQ/GMG General Management (HQ/GMG), HQ/GCT Global Conference and Training Centre (HQ/GCT)
OBJECTIVES OF THE PROGRAMME :
The objective of the department of Operational Support and Services is to ensure high quality, consistent and responsive managerial and administrative services to all programmes and staff in Headquarters, and where relevant, to all regions and office of WHO, and to promote an efficient and collaborative customer-oriented working environment to achieve results. The Global Conference and Training Centre, under OSS also manages and supports the delivery of Conference and Training facilities and services for WHO.
Description of duties:
- Provide the necessary support to the organization of the GCT centre's meetings and trainings workshops;
- Ensure logistics (hotel and travel arrangements) of the participants;
- Conduct and arrange the meeting of participants at the airport;
- Apply to the Ministry of Interior for visas and act as focal point for visitor enquiries;
- Prepare the relevant meeting documentations and provide secretarial support to multiple professional staff in the training area, and to other professional staff on the team or in the Centre as required;
- Screen all incoming correspondence, documents and reports related to the activities organized by the Centre, identify important correspondence requiring urgent attention, ensure proper and prompt distribution and/or circulation, verify and collate inputs from various units for the preparation of documents and information, within set deadlines;
- Review all outgoing correspondence for accuracy of information, format and editorial practices, pay particular attention to be signed by the Director as well as to documents submitted for approval, in line with delegated authority;
- Draft/prepare general correspondence, notices, etc referring to supervisors or units on technical issues during supervisor absence, prepare briefs or notes on matters for which he/she is responsible;
- Ensure correct application of instructions particularly as regards to technical units responsibility in initiating administrative action related to budget, finance, supplies, personnel, project agreements and exchange of letters;
- Act as focal point for visitors, host government and other ministries;
- Act as focal point for logistics during the preparation and venue of the meetings.
REQUIRED QUALIFICATIONS
Education:
Essential
- Completion of secondary school education or equivalent academic qualification.
Desirable
- Additional relevant training in management and logistics an advantage.
Skills:
The incumbent maintains and updates proficiency in the use of modern office technology through in-house courses, on-the-job training or self-training. Training in or sound knowledge of administrative procedures. Proficiency in the use of standard office software such as MS Word, Power Point, Excel, etc ideally with training in online work planning and management systems. Good knowledge of procedures and practices of an Organization in the UN system.
WHO Competencies:
Producing results
Fostering integration and teamwork
Knowing and managing yourself
Communicating in a credible and effective way
Moving forward in a changing environment.
Experience:
Essential
- A minimum of five years of relevant practical experience in management or administrative work, some experience in WHO an asset, with a good knowledge of procedures and practices of an Organization in the UN system.
Languages:
Essential
- Expert knowledge of Arabic and French, intermediate knowledge of English.
Additional Information:
Priority will be given to internal candidates. A written test may be used for screening purposes. Other similar positions at the same level may be filled from this vacancy notice. This vacancy is published in English only. This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of each office.
Annual salary:
(Net of tax)
19533 Dinars at single rate
19533 Dinars with primary dependants
Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment . The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.
WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
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