GERENTE DE PROGRAMA - DESARROLLO SUSTENTABLE, Mexico

GERENTE DE PROGRAMA - DESARROLLO SUSTENTABLE, Mexico

Closing date: Wednesday, 12 March 2014

More vacancies from:

Organization

UNDP - United Nations Development Programme

Country

Mexico

City

Mexico City, Mexico

Office

UNDP Mexico City

GERENTE DE PROGRAMA - DESARROLLO SUSTENTABLE
Location :
Mexico, MEXICO
Application Deadline :
12-Mar-14
Additional Category
Millennium Development Goals
Type of Contract :
Service Contract
Post Level :
SB-4
Languages Required :
English   Spanish  
Starting Date :
(date when the selected candidate is expected to start)
01-Apr-2014
Duration of Initial Contract :
6m
Expected Duration of Assignment :
12m

Background
Bajo la dirección general del Representante Residente Adjunto y la supervisión directa del/la Oficial de Programas, el/la Gerente de Programas proporciona servicios de apoyo asegurando alta calidad, exactitud y consistencia del trabajo.

El/la Gerente de Programas trabaja en estrecha colaboración con el personal de operaciones, programas y proyectos en la oficina de país, así como con el personal de la sede del PNUD, según se requiera para intercambiar información y apoyar en la entrega de programas.

Asimismo, la interacción con los donantes de los programas y las contrapartes nacionales, son tareas que el/la Gerente de programas desempeña regularmente.
Duties and Responsibilities

Resumen de funciones clave:

• Apoyar en la formulación e implementación de las estrategias de programas y del Plan de Acción del Programa de País
• Apoyar en la gestión del programa de la oficina de país
• Brindar apoyo sustantivo, administrativo y logístico a la Unidad de Programas
• Apoyar en la movilización de recursos
• Apoyar en la transferencia de conocimientos y capacitación

Apoyar en la formulación e implementación de estrategias de programas y del Plan de Acción del Programa de País, enfocándose hacia el cumplimiento de los siguientes resultados:

• Participa en el diseño y actualización de metas anuales en el marco del Plan de Acción del Programa de País
• Apoyo al/la oficial de programas en la elaboración de Documentos de Proyecto
• Recopila, analiza y presenta información para facilitar la implementación de programas
• Apoya en el desarrollo de la gestión basada en resultados en proyectos

Proporciona apoyo efectivo en la gerencia del programa de la oficina de país enfocándose hacia el cumplimiento de los siguientes resultados:

• Ingreso de proyectos en Atlas, elaboración de revisiones presupuestales, revisión del estatus financiero de los proyectos, y realización del cierre operativo y financiero de los proyectos
• Apoyo en el proceso de auditoría de los proyectos de ejecución nacional, así como seguimiento al cumplimiento de las observaciones emitidas
• Seguimiento al presupuesto y plan de adquisiciones y contrataciones de los proyectos
• Seguimiento a los informes trimestrales y anuales de los proyectos en cuanto a metas y resultados
• Participación en reuniones varias y de junta del proyecto
• Colaboración en la Gestión de proyectos inter-agenciales

Proporciona apoyo operativo a la Unidad de Programas enfocándose hacia el cumplimiento de los siguientes resultados:

• Funge como alterno/a en el área cuando se requiera
• Perfil general user en Atlas
• Ingreso de dinero de proyectos (pending item)
• Mantenimiento del sistema de control de gastos, incluyendo acciones correctivas al presentarse error al verificar el presupuesto, excepciones
• Elaboración de requisiciones en Atlas para los proyectos
• Verificación presupuestaria para las requisiciones, órdenes de compra (PO) y vouchers.
• Ingreso de Vendors en Atlas
• Preparación de autorizaciones de viaje
• Preparación de documentos de soporte para someter casos al Comité Local de Contratos, Bienes y Adquisiciones (CAP)
• Logística de reuniones con contrapartes y proyectos, así como logística de eventos, talleres y seminarios
• Elaboración de cartas, minutas y documentos dirigidos a las contrapartes y proyectos

Apoya la movilización de recursos enfocándose hacia el cumplimiento de los siguientes resultados:

• Apoyo en la elaboración de propuestas y nuevas iniciativas
  
• Revisa los acuerdos de las contribuciones, administrándolas en el Atlas

Brindar apoyo en la transferencia de conocimientos y capacitación en la oficina de país enfocándose en el cumplimiento de los siguientes resultados:

• Participa en la capacitación del personal administrativo y de proyectos sobre los asuntos relacionados con programas
• Contribuye con las redes de conocimiento y los círculos profesionales
• Participa en procesos internos y/o inter-agenciales de capacitación
• Participa en los diversos comités de mejora continua de la oficina de país

Impacto de los Resultados
El ingreso de datos y la información financiera exacta tienen un impacto en la calidad y en la implementación del programa del PNUD. Un enfoque eficiente y orientado hacia el cliente muestra una imagen positiva del PNUD en el país.
Competencies

Competencias corporativas:

• Muestra compromiso con la misión, visión y valores del PNUD.
• Muestra sensibilidad y adaptación a los temas culturales, de género, religión, raza, nacionalidad y edad.

Competencias funcionales:
Manejo del Conocimiento y del Aprendizaje

• Comparte el conocimiento y la experiencia.
• Al buscar sistemáticamente un desarrollo personal en una o más de las áreas de trabajo, tiene impacto en el plan de trabajo y crea nuevas habilidades.

Desarrollo y Eficacia Operacional

• Habilidad para realizar gran variedad de tareas especializadas relacionadas con la Administración de Resultados, incluyendo revisión y recopilación de documentos de los programas/proyectos, ingreso de datos, elaboración de revisiones, archivo y entrega de información.
• Habilidad para proporcionar insumos en los procesos de reingeniería, implementación de un nuevo sistema, incluyendo nuevos sistemas de informática.
• Buen conocimiento del Manual de Administración por Resultados (MAR) y del conjunto de las herramientas disponibles.

Liderazgo y Autogestión

• Se enfoca en los resultados orientados al cliente y responder de manera positiva a la retroalimentación
• Se enfoca de manera consistente hacia el trabajo con energía y con una actitud positiva y constructiva.
• Conserva la calma, el control y el buen humor aún bajo presión.

Capacitación y certificación en:
Prince 2, Programming for Results Management, Enterprise Risk Management, UNDP Security Awareness, LPE (language proficiency examination) así como cursos mandatorios
Required Skills and Experience

Educación

• Licenciatura universitaria en Relaciones Internacionales, Administración Pública Ciencias Políticas, Ciencias Sociales o Ambientales deseable.

• Maestría en ciencias ambientales, sociales o administración pública deseable

Experiencia

• Se requiere 5 años de experiencia en gestión operativa, sustantiva y administrativa de proyectos o en programas a nivel nacional o internacional.
• Experiencia en algún país de habla inglesa por al menos 1 año deseable.
• Experiencia con el uso de computadoras y paquetes de software (MS Word, Excel, etc.) y conocimientos de las hojas de cálculo y de los paquetes de bases de datos. Experiencia en el manejo de sistemas administrativos en Internet. Experiencia en la gestión basada en resultados incluyendo la matriz de marco lógico

Idiomas

• Inglés avanzado y necesariamente fluido escrito, comprensión y oral.
• Excelente redacción en español.

Nota:  Para ser considerada su candidatura favor de incluir formato P.11 mandatorio UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

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Internal Communications Manager, Mexico

Internal Communications Manager, Mexico

Closing date: Friday, 14 March 2014

More vacancies from:

Organization

CGIAR - Consortium of International Agricultural Research Centers

Organization

CIMMYT - International Maize and Wheat Improvement Center

Country

Mexico

City

Mexico City, Mexico

Office

CIMMYT Texcoco

Description:
We are seeking a highly skilled and motivated candidate for the position of Internal Communications Manager to be a member of the International Communications team. This position has a critical role in enhancing the impact of CIMMYT's work.
The International Maize and Wheat Improvement Center, known by its Spanish acronym, CIMMYT®, is a not-for-profit agricultural research for development organization with partners in over 100 countries. Please refer to our website for more information: www.cimmyt.org
The position reports to the Director International Communications, Knowledge Management and Donor Relations, and is based at CIMMYT's campus in Texcoco, Mexico, located 45 km northeast of Mexico City, Mexico. The job may involve some travel both within Mexico and in collaborating countries.
Specific duties:
Contribute to and implement a comprehensive communications strategy to advance CIMMYT's internal communications effort and its research-for-development programs.
Help shape CIMMYT's internal messages through effective communications strategies and tactics.
Generate compelling information to support CIMMYT's communications efforts.
Develop and implement comprehensive media strategies for specific programs/projects, as directed by the Director of International Communications.
Raise awareness through internal communications channels of the value and impact of major CIMMYT projects.
Write, edit and oversee the production of communications vehicles to inform CIMMYT employees about significant events, policies, procedures and other information that will help them to do their jobs more effectively.
Write material for the CIMMYT intranet and other internal communications vehicles.
Work with the multi-media communications specialist and photographer to document CIMMYT activities in those mediums.
Provide necessary support to the Office of the Director General (including the DDG-CS and DDG-R&P), Corporate Services and its components and CIMMYT's Programs.
Other duties as assigned by the supervisor.
Required academic qualifications, skills and attitudes:

• Masters' Degree in Journalism, Communications or related discipline. A bachelor's degree with extensive experience will be considered.
  
• At least 8 years of experience in internal communications, marketing, public relations, media relations and/or non-profit communications. Advanced knowledge of relevant administrative and/or operating protocols and policies of the function is required.
  
• Non-profit organization experience or demonstrated understanding of the non-profit and/or agricultural research for development environments.
  
• Clear grasp of communications strategies and creativity in applying them to raise awareness of CIMMYT's activities and achievements.
  
• High proficiency in English. Knowledge of Spanish or South Asian languages is an advantage.
  
• Ability to express technical concepts in clear, simple language for diverse audiences.
  
• Proficiency in use of social networking and new media tools.
  
• Demonstrated ability to work collegially and collaboratively in diverse, multicultural partnerships.
  

CIMMYT will offer an initial contract for three years, which is renewable subject to continued need, funding and performance of the staff member. Our internationally competitive salary and benefits include housing allowance, car, comprehensive health and life insurance, assistance for children's education, vacation, annual airfare, contribution to a retirement plan and generous assistance with relocation shipment.
CIMMYT is an equal opportunity employer. It fosters a multicultural work environment that values gender equality, teamwork, and respect for diversity. Women are encouraged to apply.
To apply for this position, please email cover letter and CV no later than Friday, 14 March, 2014 to Human Resources, CIMMYT (Email: irsrecruitment@cgiar.org ) / Please indicate Position Reference number: 12338 in the header of your email).
For further information on the selection process, please contact Guillermo Flores, at g.flores@cgiar.org
Please note that only short-listed candidates will be contacted .

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Job: UN WOMEN PROGRAMME SPECIALIST

Location :

Mexico, MEXICO

Application Deadline :

05-Dec-13

Additional Category

Management

Type of Contract :

FTA Local

Post Level :

NO-C

Languages Required :

English Spanish

Starting Date : (date when the selected candidate is expected to start)

01-Jan-2014

Duration of Initial Contract :

12m

Expected Duration of Assignment :

12m

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Under the overall guidance and direction of the supervisor, the programme specialist exercises overall responsibility for planning, implementing, and managing UN Women interventions under his/her portfolio. She/he works in close collaboration with the programme and operations team, UN Women HQ staff, Government officials, multi and bi-lateral donors and civil society ensuring successful UN Women programme implementation under portfolio.

Duties and Responsibilities

Summary of Key Functions:

1. Provision of top quality advisory and programme development services
2. Management of the CO programme and supervision of the Programme team
3. Inter-agency Coordination Support
4. Strategic partnerships and resource mobilization Support
5. Advocacy support and Knowledge building and management

1. 1. P rovision of top quality advisory and programme development services

• Thorough analysis and research of the political, social and economic situation in the country related to the thematic/sectorial areas assigned and preparation of substantive inputs to the UN Women CO programme planning in those areas.
• Constant monitoring and analysis of the programme environment, timely readjustment of programme interventions
• Identification of areas for support and interventions within the thematic/sectoral areas assigned.
• Design and formulation of programme initiatives within the area of responsibility, translating UN Women's priorities into local interventions.
• Provision of programme advisory support to the Office Management within the thematic area/portfolio assigned.
• Oversee the implementation of audit and evaluations programmatic recommendations.

2. 2. Management of the CO Programme and supervision of the Programme team

• Under the guidance and oversight of the supervisor, exercise overall responsibility for planning, implementation, management, and coordination aspects of the programmes/projects under his/her responsibility.
• Ensure effective application of RBM tools and monitoring achievement of results.
• Manage the portfolio of on-going programmes/projects through technical monitoring and administrative and financial supervision ensuring the proper application of a monitoring system to track progress on program results and indicators.
• Lead programmes/projects appraisal and evaluation according to results-based management requirements
• Coordinate and supervise the activities of programme staff, projects staff, experts and consultants working as part of the technical assistance team.
• Responsible for the timely preparation and quality control of all substantive technical reports, briefs and required documents.
• Ensure timely production and submission of all partial and/or progress reports by all members of the project team, contractors and project partners.
• Conduct field visits to supervise, coordinate and monitor field level activities of portfolio.
• Work closely with governmental and local partners to ensure ownership and delivery of project results and to ensure that they meet UN Women´s strategic plan requirements and provide capacity building support to counterparts in projects formulation according to results-based management requirements.
• Designing/ implementing required research for formulating appropriate interventions, preparing TOR, identifying consultants, and giving them appropriate guidance for project identification, formulation, monitoring, and evaluation missions.
• Ensure the proper application of a monitoring system to track progress on program results and indicators.
• Supervise the application of UN Women Evaluation Policy at national level
• Implementation of effective business workflow to ensure compliance with Internal Control Framework (ICF).
• Performance of Manager Level 2 role in Atlas.

3. 3. Inter-Agency Coordination Support

• Provide substantive support to the UN Women Representative on inter-agency coordination related activities.
• Take part in country level Comprehensive Country Assessment (CCA)/UNDAF processes and similar exercises related to the RC system ensuring that gender concerns are clearly reflected and mainstreamed in process.
• Prepare substantive inputs to CCA/ UNDAF and other documents thoroughly analyzing and researching the political, social and economic situation in the region.
• Prepare analytical and regular progress reports on UN Women´s program experiences in support of UN women inter-agency coordination role.

4. 4. Strategic partnerships building and resource mobilization Support

• Implement the Office partnerships and resources mobilization strategies to achieve programme outcomes within the areas assigned.
• Create and coordinate partnerships with the relevant UN Agencies, government institutions, bi-lateral and multi-lateral donors, private sector, civil society etc.
• Determine programmatic areas of cooperation, based on strategic goals of UN Women, country needs and donors' priorities.
• Analysis and research of information on donors, preparation of substantive briefs on possible areas of cooperation, identification of opportunities for cost-sharing.
• Follow up on resource on mobilization activities for fund raising for new projects in coordination with the UN Women Representative.

5. 5. Advocacy support and facilitation of knowledge building and management

• Support the establishment of advocacy networks at national level and linkages to international networks related to the sectorial/thematic areas assigned.
• Proactively and substantively support and implement relevant, high-impact advocacy activities and campaigns with key partners.

· Identify and synthesis best practices and lessons learnt directly linked to programme country policy goals in the sectorial/thematic areas assigned.

· Proactively contribute to knowledge networks and communities of practice.

• Derive policy recommendations from research and assist in the development and implementation of an evidence-based advocacy strategy for the programme;
• Lead and manage the preparation of UN Women country reports as required, ensuring relevancy, quality and appropriateness of content and presentation;
• Oversight the production of knowledge products to meet UN Women needs and standards of quality.

Impact of Results

The post has an impact on the overall effectiveness and success of UN Women interventions and activities in the assigned sectorial/thematic areas, which impact in turn on the overall effectiveness of the UN Women programme in the CO. By helping ensure effective design, planning, implementation, and M&E of assigned sectorial/thematic areas, and building networks and helping mobilize resources for these areas, the incumbent enhances the organization's capacity and credibility in implementation of highly effective programmes with strong impact

Competencies

COMPETENCIES

CORE VALUES / GUIDING PRINCIPLES

• Integrity: Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct.
• Professionalism: Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work.
• Cultural sensitivity and valuing diversity: Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff. Demonstrate an international outlook, appreciating difference in values and learning from cultural diversity.

CORE COMPETENCIES

• Ethics and Values: Demonstrate and safeguard ethics and integrity
• Organizational Awareness: Demonstrate corporate knowledge and sound judgment
• Development and Innovation: Take charge of self-development and take initiative
• Work in teams: Demonstrate ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds.
• Communicating and Information Sharing: Facilitate and encourage open communication and strive for effective communication
• Self-management and Emotional Intelligence: Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behavior towards others
• Conflict Management: Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution.
• Continuous Learning and Knowledge Sharing: Encourage learning and sharing of knowledge
• Appropriate and Transparent Decision Making: Demonstrate informed and transparent decision making

FUNCTIONAL COMPETENCIES

• Ability to lead formulation, implementation, monitoring and evaluation of development programmes and projects;
• Ability to lead strategic planning, results-based management and reporting;
• Ability to formulate and manage budgets, manage contributions and investments, manage transactions, conduct financial analysis, reporting and cost-recovery;
• Ability to implement new systems and affect staff behavioral/ attitudinal change;
• Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback;
• Consistently approaches work with energy and a positive, constructive attitude.
• Ability to advocate and provide policy advice;
• Lead teams effectively and shows conflict resolution skills;
• Demonstrates good oral and written communication skills;
• Focuses on impact and result for the partners and responds positively to feedback

Required Skills and Experience

Education

Master's Degree in, International Development, Gender, Human Rights, Applied Anthropology, or in other related Social Sciences.

Experience

Minimum 5 years relevant experience at the national or international level monitoring and evaluation of development projects and establishing inter-relationships among international organization and national governments, preferably in the field of gender and human rights of women.

Prior experience in the UN System and the Region will be an asset.

Language requirements

Fluency in English is required.

• For Nationals only

Knowledge of the other UN working knowledge is an asset.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

More Info and Application

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Job: Outreach Finance Manager

Location: Mexico
Deadline: Monday, 25 November 2013

Description:

We are seeking a dynamic, innovative, and service-orientated professional for the position of Outreach Finance Manager. The position reports to Director of International Finance, in the Corporate Services Program, and will participate actively in the development and support of finance and administrative procedures for CIMMYT's Regional Offices and Experimental Stations.

CIMMYT is a not-for-profit research and training organization headquartered in Mexico, with over 1000 employees, offices in 14 countries, and an annual budget in excess of US$140 million. Over almost fifty years, CIMMYT and its partners worldwide have made a strong contribution to reducing hunger and increasing food security. Please refer to our website for more information: www.cimmyt.org

The position will be based at CIMMYT Main Campus (located 45 km northeast of Mexico City, Mexico). The selected candidate will be expected to travel regularly to CIMMYT regional offices throughout Asia, Africa, and Latin America, as well as to conferences and other events.

The selected candidate will engage in the following activities:

Provide oversight and support to Finance & Administrative function in Regional Offices and stations on all matters related to Finance, Grants management and administration

Direct queries from Regional Offices and Stations to the right department in HQ and facilitate follow-up.

Ensure timely recording of Regional Offices and experimental stations accounting records in Central Finance system in accordance with Month end table.

Work together with the Accounting Department to ensure completeness/accuracy of Regional Office fixed assets in central finance system.

Review and approve cash transfer request from Regional Offices.

Further develop and strengthen monthly review of Regional Offices accounting records including balance sheet items in close cooperation with Program Finance managers.

In close coordination with ICT coordinate the rollout of Dynamics AX to Experimental stations and Regional Offices.

Ensure the design of an organizational structure adequate for to support CIMMYT research activities in the South Asia Region.

Supervise, develop and motivate a strong Finance and Administration team in the South Asia Region.

Liaise with CIMMYT headquarters and Regional Office and Experimental staff on issues related to the Finance Department.

In consultation and coordination with CIMMYT HQ: improve, develop and implement financial and administrative policies and procedures in Regional Offices and Experimental stations and ensure adherence.

Ensure appropriate internal controls are in place in Regional Offices and experimental stations.

Ensure follow-up on agreed upon audit actions in the South Asia Region.

Monitor financial performance of regional grants being implemented in the region and provide support on financial matters to Project leaders regional grants (CSISA).

Work together with Finance and Administration staff in the region to ensure compliance with local regulatory and tax legislation; coordinate with Government bodies as required.

In close cooperation with CLO's and station managers manage performance and appraisal of staff.

Participate in recruitment and selection of key finance and admin staff in the regional offices and experimental stations.

In close cooperation with HQ, coordinate finance training for both finance staff and for research staff with project management responsibilities based in regional offices and experimental stations.

Together with local Finance and Admin staff, manage internal and external audits and reviews.

We are seeking candidates with the following qualifications, skills, characteristics and interests:

• Master degree or MBA in Finance.
• Between 7-10 years' experience in a related area with increasing levels of responsibility in a medium sized to large development organization. Experience requires a minimum of 3 years of experience in supervision of staff. International work experience at regional and field level is required.
• Proficiency in the use of Microsoft Office application Word, Powerpoint and Outlook. Advanced knowledge of MS Excel is required.
• Knowledge and experience with ERP systems, preferably Microsoft AX Dynamics. Experience with Quickbooks accounting software is a plus.
• The position requires a high level of prioritization, a high level of customer service, and to be able to maintain overview while maintaining attention to detail.
• Ability to work in a multicultural team.
• Ability to work in a stressful environment and under pressure.
• Excellent communication skills, orally and written, including the ability to make persuasive presentations.
• Excellent interpersonal skills. The position requires frequent contact with a wide variety of actors at different levels within the institution and occasional interactions with external actors such as local governments, banks and lawyers.
• Proficiency in English. Fluency in Spanish will be an advantage.

We will offer an initial contract for 3 years, which is renewable subject to continued need and funding for the position and performance of the staff member. Our internationally competitive salary and benefits include housing allowance, automobile or transportation allowance, comprehensive health and life insurance, assistance for children's education, paid vacation, annual airfare, contribution to a retirement plan, and generous assistance with relocation shipment.

CIMMYT is an equal opportunity employer. It fosters a multicultural work environment that values gender equality, teamwork, and respect for diversity. Women are encouraged to apply.

To apply for this position, please email cover letter and CV no later than Monday, 25 November, 2013 to Human Resources, CIMMYT (Email: adriana.robles@sri-executive.com / Please indicate Position Reference number: 12331 in the header of your email).

For further information on the selection process, please contact Guillermo Flores, Staffing Specialist, at g.flores@cgiar.org

Please note that only short-listed candidates will be contacted .

More Info and Application

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Job: Administrative Assistant

Location: Mexico
Deadline: Wednesday, 20 November 2013

Post Title: Administrative Assistant

Level: G-5

Duty Station: Mexico

Vacancy Notice: 2013/37/G 102080

Deadline for applications: 20 November 2013

Date for entry on duty: After 20 November 2013

THE ORGANIZATIONAL SETTIN G

The Regional Office is primarily responsible for maintaining continuous liaison with the States to which it is accredited and with appropriate international organizations, regional civil aviation bodies and sub-regional bodies and UN Agencies and programmes. The Regional Office ensures interregional coordination and promotes the timely and harmonized implementation of ICAO policies, decisions, Standards and Recommended Practices (SARPs) and air navigation plans. The Regional Office also provides technical guidance and assists States/Territories in their implementation activities. The office operates in English and Spanish and all staff are required to be fluent in both languages.

Under the direct supervision of the Administrative Officer, the Administrative Assistant supports Regional Officers in meeting their responsibilities and performing their duties. The Regional Officers assign tasks and duties and evaluate the performance of the incumbent. In case of competing priorities, the Deputy Regional Director will take the necessary decision. The Administrative Assistant can contact the Administrative Officer and the Assistant to the Head of the Office for technical questions, guidance and coaching. The Administrative Assistant shall train and guide other Administrative Assistants. The post requires occasional international travel and working outside normal office hours to meet the operational requirements and deadlines for the production of deliverables.

MAJOR DUTIES AND RESPONSIBILITIES

Function 1 (incl. Expected results)

Provision of office support services, achieving results such as:

• Draft, edit and text processing of documents including letters, papers and reports.
• Process incoming and outgoing documents.
• Maintain electronic calendars for appointments and other business activities.
• Administer travel preparation and arrangements.
• Leadership and coordination of the team of Administrative Assistants when substituting the Assistant to the Head of the Office.
• Train and guide other Administrative Assistants.
• Reception and administrative support duties when substituting for other Administrative Assistants or the Receptionist.
• Receive and provide information to visitors/public in general.
• Make, receive and filter telephone calls and take messages.

Function 2 (incl. Expected results)

Provision of effective records management, achieving results such as:

• Open, rearrange, close, transfer, re-route and maintain files pertaining to subjects dealt with by the Supervisor.
• Maintain file movement records, verifying for completeness.
• Follow-up and maintain accurate indexing of files on computer terminal.
• Maintain open and confidential correspondence files.

Function 3 (incl. Expected results) Provision of event organisation services, achieving results such as:

• Coordinate the preparation and conduct of events, including participant registration, coordination with external event organisers, preparation of event documentation.
• Provide logistical support and coordination for events organised by ICAO.
• Travel by air to destinations outside of Mexico City and Mexico to support events.

Function 4 (incl. Expected results)

Maintain databases and library, achieving results such as:

• Update information in existing databases, including air navigation deficiencies, meeting conclusions, contacts, etc.
• Create new databases as required.
• Update office library with new documents received.

Function 5 (incl. Expected results)

Assist the Regional Officers in preparing presentations, reports and corresponding documentation for meetings and conferences, achieving such results as:

• Coordinate with Officers concerned requesting inputs in order to ensure comprehensive and timely information. Compile, edit and finalize presentations, reports and documentation for submission in a timely manner. Prepare PowerPoint presentations for briefings and meetings in accordance with established formats. Research, collate and prepare briefing documents for the Supervisor as required.

QUALIFICATIONS AND EXPERIENCE

Educational background

Secondary school diploma and office administration training required. University education not required but beneficial.

Professional experience and knowledge

• A minimum of five years bilingual office administration experience required, preferably with an international organization or a government.
• Translation, revision as well as event organisation experience required.
• Personal computer, Microsoft Windows, Word, Outlook, Excel and PowerPoint proficiency required. Microsoft Access and Project proficiency beneficial.
• A minimum typing speed of 40 words per minute in English and Spanish.

Language skills

Fluency in English and Spanish speaking and writing is required. Knowledge of French is desirable. Knowledge of any of the other languages of the Organization (Arabic, Chinese, Russian) is an asset.

Competencies

1. Judgement and decision-making: The person is in a role where s/he is expected to identify key issues quickly, gather relevant information, consider positive and negative impacts, check assumptions against facts and make tough decisions when necessary.
2. Client orientation: The willingness and ability to see things from the clients' perspective, anticipate client needs and concerns; find appropriate solutions for clients and keep clients informed.
3. Commitment to continuous learning: The willingness and ability to engage in self-development, keep oneself up-to-date with new developments, help others to learn and learn from others.
4. Planning and Organizing: The ability to set clear goals, to prioritize, to anticipate problems or risks and use time efficiently; and the ability to organize and complete tasks within deadlines.
5. Teamwork: The willingness and ability to work collaboratively with others.
6. Accountability: The willingness and ability to accept responsibility for oneself and one's responsibilities; taking ownership for actions and outcomes.

CONDITIONS OF EMPLOYMENT

It should be noted that this post is to be filled on a fixed-term basis for a period of three years (first year is probationary for an external candidate). ICAO staff members are international civil servants subject to the authority of the Secretary General and may be assigned to any activities or offices of the Organization within the duty station.

ICAO staff members are expected to conduct themselves in a manner befitting their status as international civil servants. In this connection, ICAO has incorporated the 2001 Standards of Conduct for the International Civil Service into the ICAO Personnel Instructions. ICAO offers an attractive benefit package to its employees in accordance with the policies of the International Civil Service Commission (ICSC). The statutory retirement age for staff entering or re-entering service after 1 January 1990 is 62, and on or after 1 January 2014 is 65. For external applicants, only those who are expected to complete a term of appointment will normally be considered.

HOW TO APPLY

Interested candidates must complete an on-line application form. To apply, please visit ICAO's e-Recruitment website at: https://careers.icao.int.

NOTICE TO CANDIDATES

ICAO does NOT charge any fees or request money from candidates at any stage of the selection process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.

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Job: Administrative Assistant - OECD Mexico Centre

Location: Mexico City

The OECD's mission - Better Policies for Better Lives - promotes policies that will improve the economic and social well-being of people around the world. It provides a unique forum in which governments work together to share experiences on what drives economic, social and environmental change, seeking solutions to common problems.

The Public Affairs and Communications Directorate (PAC) supports the implementation of the Secretary General's strategic orientations by orchestrating the Organisation's external communications. We look at the whole spectrum of OECD work, how it relates to the global public agenda, and ensure key OECD policies and research are communicated to key stakeholders and the media.

We are looking for an Administrative Assistant who will participate in the management of the OECD Mexico Centre's budget, accounting, operation and the general co-ordination of all its activities and projects. S/he will work under the supervision of the Head of the OECD Mexico Centre of PAC.

N.B. THIS POSITION IS LOCATED IN MEXICO CITY.

Main Responsibilities

Budget management and accounting

• Responsible for managing and monitoring the OECD Mexico Centre budget. Monitor and project expenditure and advise the Head of Centre on the best use of available funds. Prepare regular reports for the Head of Centre. Liaise with Central Management Unit (CMU) in Paris on all budgetary issues.
• Process invoices and ensure that amounts are posted to the appropriate expense accounts and that the accounting entries comply with the applicable internal accounting rules and procedures. Check pro-forma invoices and ensure that conditions have been met before authorising payment. Monitor and follow transactions related to income from sales and reconciliation and adequate reporting of all accounting transactions of the Centre. Ensure close co-operation with the Programme, Budget and Financial Management Service and the PAC Central Management Unit on these issues.
• Carry out monthly/quarterly reconciliations of accounts and perform regular analyses of accounts and account balances.
• Manage invoicing for mission reimbursements, interpretations, receptions, video conferencing and other ad-hoc invoicing as required. Post invoices to SAP. Maintain all client and invoice files.
• Assist in identifying income (invoice payments, pro-forma payments, publications income) and post to appropriate accounts.

Procurement

• In collaboration with the Central Purchasing Group (CPG) and the PAC Central Management Unit in Paris, provide advice and draft contracts for the purchase of goods for the OECD Mexico Centre.

Office Management and administration

• In co-ordination with the relevant central services at headquarters, act as the main contact point on matters relating to office facilities, security, and other general work.

IT co-ordination

• Act as CI (correspondant informatique) for the OECD Centre in Mexico. Ensure that the IT and telecommunications equipment of the centre is regularly renewed.
• Liaise with IT consultants in order to provide technical assistance to staff in the Mexico Centre. Supervise the installation of all new equipment and software.
• Ensure close collaboration with the Information Technology and Network Services, (ITN) in order to integrate the Centre's information systems requirements to the organisation's core systems as much as possible.

Other duties

• Assist the Head of Centre in all activities related to the finding of external working and/or funding partners to work on specific projects with the Centre.
• Assist the Head of Centre in the management and co-ordination of all the stages of the projects carried out by the Centre.

Candidate's profile

Core competencies

Please refer to the OECD Core Competencies and the level 2 indicators.

Academic Background

• A university degree or higher in business administration, accountancy, process administration or office management, or a related discipline.

Professional Background

• Several years' experience in budget management, administration and logistics.
• Very good understanding of the OECD's structure and a of the role of the OECD in the overall framework of international co-operation and domestic policy formulation.

Tools

• Very good knowledge of Microsoft Office systems (Word, Authoring Environment, Excel, PowerPoint) and applications related to the financial management and management of human resources used at the OECD such as Sharepoint, SAP, PATS, PRISM, SRM etc.

Languages

• Very good knowledge of one of two official languages of the Organisation (French and English). Good working knowledge of the other would be an advantage.
• Excellent (oral and written) knowledge of Spanish.

Contract Duration

• 2 year fixed term, with the possibility of renewal.

What the OECD offers

Monthly base salary starting from 37,134 pesos plus allowances based on eligibility.

NB\: The appointment may be made at a lower grade if the qualifications and professional experience of the selected applicant correspond to that grade; in this case, the duties and responsibilities assigned will be adjusted accordingly.

The OECD is an equal opportunity employer and encourages all qualified candidates to apply.

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Job: Economists/Policy Analysts

Location: Mexico City

The OECDs mission 'Better Policies for Better Lives' promotes policies that will improve the economic and social well-being of people around the world. It provides a unique forum in which governments work together to share experiences on what drives economic, social and environmental change, seeking solutions to common problems.

The key objective of the Public Governance and Territorial Development (GOV) Directorate is to assist OECD member and non-member countries to build more strategic, agile and action-oriented public sectors that improve the functioning of national economies and support growth. The Regulatory Policy Division within the Public Governance and Territorial Development Directorate aims at building support for good regulatory practices to help achieve the mission of the Public Governance and Territorial Development Directorate (GOV).

The Regulatory Policy Division in GOV is looking for one or more Economists/Policy Analysts with expertise in regulatory policy and substantial experience in the application of and or extensive knowledge of regulatory policy, to support the work on regulatory improvement policy with Mexico and Latin America, generally.

The selected candidate(s) will assist the federal government of Mexico, several Mexican states and municipalities, and other Latin American countries, to develop and implement good regulatory practices. This will involve practical engagement with governments to implement regulatory policy and governance in the federal, state or municipal context. The role will also involve producing analytical/diagnostic reports, recommendations, conducting capacity building activities, and follow up on policy implementation to enhance regulatory policy and governance. This includes working on the design, development and implementation of regulatory policy tools, including regulatory impact assessment, public consultation, ex-post evaluation, and administrative simplification, encompassing burden reduction through the application of the Standard Cost Model.The selected candidate(s) will be located in the OECD Mexico Centre in Mexico City, and will work under the supervision of a Senior Policy Analyst based in the OECD Mexico Centre, and will liaise and coordinate with colleagues based in Paris headquarters, under the guidance of the Head of the Regulatory Policy Division (REG) in GOV. Extensive travel within Mexico will be required, in addition to some international travel.

Main Responsibilities

Analysis

Lead and carry out high quality innovative policy-oriented analysis and work on regulatory policies, institutions and tools in the context of the Regulatory Policy Committee's priorities and programme of work.

Contribute to the Divisions understanding of and capacity to comment on emerging regulatory policy issues relevant to the challenges of sustainable and inclusive growth.

Drafting and Quality Control

Draft technical and policy documents for consideration by officials in the federal, state and municipal governments of Mexico and by the OECD Regulatory Policy Committee, as well as policy briefs and other communications aimed at non-technical audiences.

Prepare, supervise, review and edit thoroughly researched analyses of key topics in the application of regulatory policy or in-depth reports and recommendations on the regulatory policies of individual Latin American countries.

Produce papers, including for publication, that are cogent, concise and in a style attractive and accessible to senior officials working in a highly political environment. Ensure both timeliness and a high level of analytical and editorial quality in the preparation and publication of these documents.

Liaison, Representation and Capacity Building

Develop and maintain contacts with officials in the federal, state and municipal governments in Mexico and with national administrations in Latin America, generally, as well as with academics, the private sector and NGOs.

Organise and participate in seminars and workshops in order to develop a more comprehensive understanding of regulatory management and governance issues, including in different sectoral contexts.

Design and deliver high quality capacity building activities such as seminars and workshops to a variety of audiences.

Represent the Division at national and international conferences and meetings. Maintain effective working relationships with other parts of the Organisation working on issues related to regulatory policy.

Management and supervision

Contribute to the overall development and help with the implementation of the programme of work with the federal, state and municipal governments of Mexico, and with other Latin American countries, as required.

Organise and manage the work, including the planning and implementation of independent research and the production of high quality reports and other activities.

Supervise and guide the work of research assistants and external consultants. Participate in the recruitment process for support staff.

Other tasks

Carry out any other tasks assigned by managers, the Head of Division and the Director.

Candidates profile

Academic Background

A university degree, preferably at an advanced level, in economics, law, public policy or political science.

Professional Background

Three to seven years' practical experience in dealing with regulatory management and governance issues at national or international level, ideally with a regulatory oversight body, sectoral regulator, international organisation, consulting body or an academic institution.

Experience in positions exposed to the political implications of policy recommendations, would be an advantage.

Languages

An excellent written and oral command of one of the two official languages of the OECD (English and French) and very good drafting ability in that language.

An excellent written and oral command of Spanish.

Core CompetenciesPlease refer to the OECD Core Competencies and level 3 indicators.

Contract Duration

Two year fixed term, with the possibility of renewal.

What the OECD offers

A2\: Monthly base salary starting from 67,000 Mexican Pesos net of Mexican taxes plus allowances based on eligibility.

A3\: Monthly base salary starting from 83,000 Mexican Pesos net of Mexican taxes plus allowances based on eligibility.

NB\: The appointment may be made at a lower grade if the qualifications and professional experience of the selected applicant correspond to that grade; in this case, the duties and responsibilities assigned will be adjusted accordingly.

The OECD is an equal opportunity employer and encourages all qualified candidates to apply.

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Job: Web Content Editor, CGIAR

Location: Mexico City 
Deadline: Monday, 28 October 2013 

Description

Description:

We are seeking a highly motivated, experienced and results-oriented Web Content Editor to develop content for the Center's public-facing websites and mobile applications.

Under the direction of the Director of Communications, the selected candidate will play a key role in fulfilling CIMMYT's mandate in a large multi-disciplinary and multi-institutional communications team. The candidate will work closely with CIMMYT's communications and research teams, as well as partners in national research programs, advanced research institutes and private institutions to generate a more effective and targeted Internet presence for the Center.

The International Maize and Wheat Improvement Center, known by its Spanish acronym, CIMMYT®, is a not-for-profit research and training organization with partners in over 100 countries. Please refer to our website for more information: www.cimmyt.org

The position is based at CIMMYT's Main Campus (located 45 km northeast of Mexico City, Mexico).

Specific responsibilities of this position:

• Develop content for CIMMYT website, 'subsidiary' websites and CIMMYT intranet. Such content must be accurate, user-friendly, consistent and engaging to the reader.
• Review/edit existing content across all websites for accuracy and attributes described above.
• 'Translate' technical/scientific jargon into language that is understandable and clear to a lay audience.
• Link, connect and repurpose content on CIMMYT's various web assets (including subsidiary/project websites and social media channels) to leverage its use for external audiences.
• Proof-read and check accuracy of language to comply with CIMMYT's brand image.
• Collaborate with web designer and web team to enhance websites' functionality and suggest creative ways to display content.
• Make recommendations on web architecture and page layout to optimize the user experience across platforms (desktop and mobile).
• Perform other related tasks as assigned by supervisor.

We are seeking candidates with the following qualifications, skills and attitudes:

• BA/BS in communications, journalism, business or other related disciplines.
• Minimum of 5 years' relevant agricultural development, science, technical or business work experience.
• Significant experience developing and overseeing web editorial content, including writing, editing, quality assurance and proofreading.
• Thorough understanding of best practices in web writing, usability and design; strong understanding of the web and an aptitude for technology.
• Full competency and fluency in English, with excellent writing and editing skills, and an ability to convey complex ideas in a clear, direct and lively style that is aimed at a lay audience.
• Excellent verbal and written communication skills.
• Strong interpersonal and teamwork skills; demonstrated client orientation.
• Strong problem-solving skills and the ability to meet deadlines in a fast-paced environment.
• Ability to work under pressure, with high accuracy.
• Creativity, particularly in devising new approaches to content and design.
• Ability to work with different nationalities, and as a member of a multidisciplinary, multicultural and diverse work team.
• Willingness to travel as required.

We will offer an initial contract for 3 years, which is renewable subject to continued need and funding for the position and performance of the staff member. Our internationally competitive salary and benefits include housing allowance, car, comprehensive health and life insurance, assistance for children's education, paid vacation, annual airfare, contribution to a retirement plan, and generous assistance with relocation shipment.

CIMMYT is an equal opportunity employer. It fosters a multicultural work environment that values gender equality, teamwork and respect for diversity. Women are encouraged to apply.

To apply, email cover letter and CV (in English) no later than Monday, 28 October, 2013 to Human Resources, CIMMYT (Email: irsrecuitment@cgiar.org / Please indicate position reference number: 13277 in the subject of your email).

Please note that only short-listed candidates will be contacted .

For further information please contact Guillermo Flores, g.flores@cgiar.org

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