Showing posts with label Philippines jobs. Show all posts
Showing posts with label Philippines jobs. Show all posts
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Assistant Scientist - Entomology, Philippines (Los Baños, Laguna)

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Assistant Scientist - Entomology, Philippines (Los Baños, Laguna)
Closing date: Wednesday, 2 April 2014

Type: Fixed-term (Renewable), National Posted on 03/19/2014
Apply by: 04/02/2014
Location: Philippines (Los Baños, Laguna)
Specialization/Skills: Bachelor's/Master's degree in Agriculture or Biology with 1 or 4 year(s) of relevant work experience
Basic purpose
Under the minimal supervision of the Senior Scientist/Senior Associate Scientist, assist in the design of experiment(s), survey(s), and other research studies according to Organizational Unit specific project goals and research objectives. Manage the implementation of defined research activities. Evaluate and validate experimental data and contribute to manuscript for reports/publications as well as presentations/posters for national and international conferences. Supervise, coach and guide scholars, OJT's, researchers, and research technicians. Coordinate and prepare training sessions for a variety of people.
The position is based in IRRI Headquarters, Los Banos, Laguna Philippines.
Roles and responsibilities
1. Assist in designing an experiment based on the research outline provided, in the field of insect vector and virus resistance breeding
  • Contribute to the development of research proposals including reviewing related literature and providing logistical support-
  • Exchange conceptual ideas with collaborating partners (national/international) and seek feedback-
  • Verify suggested methodologies and establish parameters-
  • Select adequate research tools and equipment based on employed analytic methods-
  • Assist in the identification of support staff and assign task/responsibilities-
  • Guarantee availability of services and supplies
2. Manage the implementation of experiments and other research studies related to insect vector and virus resistance
  • Provide assistance and guidelines/information to scholars and collaborators considering the implementation of experiment(s) including the logistics-
  • Assign, monitor, and evaluate research activities/task performed by Research Technicians and contract workers;
  • provide guidance when necessary-maintain smooth conduct of experiment(s) by troubleshooting and fostering a productive teamwork environment-
  • Develop standard operating procedures (SOP)
3. Consolidate, evaluate, and analyze research data related to insect vector and virus resistance-
  • Summarize and validate data using appropriate advanced statistical tools independently-
  • Assist in the interpretation of results in relation to insect vector and virus resistance-
  • Assist in drafting conclusions to enable necessary action or decisions-
  • Assure maintenance of accurate data recording and update database for efficient storage and retrieval of information
4. Contribute to the preparation of reports, publications, and presentations-
  • Summarize research findings and draft manuscripts for publication in referred journals-
  • Submit project reports-
  • Prepare posters and papers for presentation at local and international conferences
5. Coordinate and prepare training-
  • Draft training material using readily available published information (i.e. protocols, methodology)-
  • Prepare necessary supply; identify resource persons; make sure that the logistics are inappropriate for defined purpose-
  • Responsible for the professional development of Research Technicians-
  • Act as resource person for training courses and visitors
Qualifications:
  • -Bachelor of Science degree in Agriculture or biology and 4 years of relevant work experience in rice entomology and virology or-
  • Master of Science degree in Agriculture or Biology and 1 year relevant work experience in rice entomology and virology-
  • Has proven Technical proficiency in conducting research experiments-
  • Has strong analytic skills
  • -Has some experience with Quality assurance-Has some experience with Research management
  • -Has good presentation skills-
  • Add one or two skills here if needed-
  • Has some experience supervising or overseeing the work of staff-Has some experience working with GLH/BPH resistance and virus diseases

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International Consultant for Gender and Development Planning and Women's Empowerment in the Bangsamoro Development Plan (BDP) (Part-Time), Manila-Bangsamoro-Mindanao, Philippines

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International Consultant for Gender and Development Planning and Women's Empowerment in the Bangsamoro Development Plan (BDP) (Part-Time), Manila-Bangsamoro-Mindanao, Philippines
Closing date: Wednesday, 5 March 2014 INTERNATIONAL CONSULTANT FOR GENDER AND DEVELOPMENT PLANNING AND WOMEN'S EMPOWERMENT IN THE BANGSAMORO DEVELOPMENT PLAN (BDP) (PART-TIME)
Location :Manila-Bangsamoro-Mindanao, PHILIPPINES
Application Deadline :05-Mar-14
Type of Contract :Individual Contract
Post Level :International Consultant
Languages Required :English
Starting Date :(date when the selected candidate is expected to start)17-Mar-2014
Duration of Initial Contract :17 March-31 July 2014
Expected Duration of Assignment :34 working days
Background
In October 2012 the Government of the Philippines (GPH) and the Moro Islamic Liberation Front (MILF) signed the Framework Agreement on the Bangsamoro (FAB) which provides for the creation of a Transition Commission (TC) that will coordinate 'development programs in Bangsamoro communities in conjunction with the MILF Bangsamoro Development Agency (BDA), the Bansamoro Leadership and Management Institute (BLMI) and other agencies' (Section VII, 4c of the FAB). The MILF Chairman Al Haj Murad Ebrahim, through a directive issued on March 22, 2013 asked the BDA Chairman Dr. Saffrullah Dipatuan to 'coordinate with donor and funding partners, conduct needs assessment in the Bangsamoro immesiately, and to expedite the completion of the formulation of the Bangsamoro Development Plan.' The BDA was created by the MILF Central Committee on Jun2, 2002 in pursuance of the Humanitarian, Rehabilitation and Development Aspects of the GPH-MILF Tripoli Agreement on Peace and has been chosen for the task of facilitating the formulation of the Bangsamoro Development Plan (BDP) because of its accumulated knowledge and experience in humanitarian and development work and history of collaboration with a number of donor agencies. BDA has collaborated with the World Bank, Japan International Cooperation Agency (JICA), UNICEF, World Food programme (WFP), International Labor Organization (ILO) and other development partners.
Consequently, a needs assessment in the Bangsamoro, focusing on 'short-term, quick impact projects' such as community livelihoods in selection locations, was initiated in March 2013 under the GPH-MILF Sajahatra Bangsamoro Program. While the Sajahatra program seeks to accelerate rehabilitation and recovery of the Bangsamoro area, there is a need to formulate a development plan anchored on the medium and long-term development vision and strategy for the Bangsamoro. Thus, the concept note, 'Promoting Inclusive Growth and Stability in the Bangsamoro Area: A Concept Note on the Formulation of the Bangsamoro Development Plan' was prepared to articulate the objectives and operational details in drafting the proposed Bangsamoro Development Plan (BDP).
Please see more detail: http://unwomen-asiapacific.org/docs/tor/2014/PH/20140218_BDP_GAD_Planning_and_Womens_Empowerment_Specialist.pdf
Duties and Responsibilities
Scope of Work and Specific Tasks:
The GAD Planning Specialist (international consultant) will work closely with the BDP Core Planning Team, BDA and other relevant stakeholders, and with the UN Women Philippines Project Office to enhance local stakeholder capacity for GAD planning, conducting gender needs assessment and gender analysis and in formulating and reviewing relevant chapter(s) and or provisions on 'women's empowerment and gender and development.' Specifically, the GAD Planning Specialist shall:
  • Identify relevant gender indicators for use in gender needs assessment and analysis, and prepare a planning design (2 days);
  • Conduct desk review, and gather, consolidate and analyze available gender data and make them available for use by different thematic/sectoral clusters (8 days);
  • Conduct at least one orientation seminars on GAD Planning and Budgeting (4 days);
  • Facilitate at least one (1) FGDs among the BDP chapter focal points as part of the process of conducting and drafting a gender needs assessment and gender analysis and identifying elements of a plan chapter on 'Women's Empowerment and Gender and Development' and conduct a validation exercise (3 days);
  • In consultation with BDA, Bangsamoro women's groups and other stakeholders, prepare technical inputs for draft chapter on women's empowerment in keeping with over all planning guidelines provided by the Core Team (7 days);
  • Conduct a review and validation exercise (2 days);
  • Participate and provide technical inputs in planning meetings and consultations as needed (8 days).
Expected deliverables:
  • Activity design for Orientation seminar on Gender Planning and Budgeting and relevant instruments;
  • Detailed Work Plan;
  • Desk Review Report and Compiled Gender Data;
  • FGD and Activity Reports (Conduct at least 1 FGDs, 1 orientation seminars, and 1 chapter review/validation exercise; and attend at least 2 relevant planning meetings and consultations) Gender Analysis report (2 days);
  • Written technical inputs for draft Chapter/section on Women's Empowerment and Gender and Development and other relevant provisions in the BDP.
Competencies
Professionalism:
  • Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work.
Respect for Diversity:
  • Works effectively with people from all backgrounds;
  • Treats all people with dignity and respect;
  • Shows respect for and understanding of diverse points of view and demonstrates this understanding in daily work and decision making.
Functional Competencies:
  • Technical expertise in gender and development and planning and budgeting; and
  • Excellent research, report writing and seminar facilitation skills.
Required Skills and Experience
Education:
  • Masters' degree in Social Science, development or women's studies (or relevant field).
Experience:
  • At least ten (10) years relevant experience in conducting gender analysis and mainstreaming gender in development plans and budgets.
Language:
  • Fluent in English and Filipino.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

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Postdoctoral Fellow - GIS Specialist, Los Baños, Laguna, Philippines

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Postdoctoral Fellow - GIS Specialist, Los Baños, Laguna, Philippines
Closing Date: Sunday, 16 February 2014

Type: Fixed-term (Renewable), National Posted on 02/12/2014
Apply by: 02/16/2014
Location: Philippines (Los Baños, Laguna)
Specialization/Skills
PhD in GIS/Geography/Remote Sensing, Production Ecology or Systems Analysis.
Basic purpose
The successful candidate will contribute to the TRB (Transforming Rice Breeding Efficiency) project by contributing to an on-going efforts to (1) identify and characterize target domains for dissemination of rice varieties in South Asia based on biophysical and socio-economic conditions (2) and identify priority traits (agronomic, stress tolerance and grain quality) needed in these target domains. The successful candidate will work in a multidisciplinary team setting and will be a part of the Market Research Team. He/She will closely collaborate with IRRI specialists in rice breeding, value chain and crop health.
This position is based in IRRI Headquarters, Los Baños, Laguna, Philippines.
Roles and responsibilities
  • Compile and organize data needed in developing and prioritizing rice breeding product profiles in South Asia.
  • Develop, apply and validate methods for assessing rice areas in South Asia that are prone to stresses such as salinity and other problem soils.
  • Based on data compiled from various sources and derived through modeling, identify and characterize spatially explicit target domains for dissemination of rice varieties in South Asia.
  • Contribute to enhancing the technical capabilities of partners and collaborators to use advanced tools and methods for spatial analysis through training and collaborations.
  • Publish research results in international journals.
  • Supervise and train a small number of national staff.
Qualification requirements:
PhD in GIS/Geography/remote sensing, production ecology or systems analysis with a strong emphasis on GIS, quantitative methods and statistics;Three to five years of relevant experience. Skills and Knowledge:
  • Excellent skills in spatial analysis, data management and modelling;
  • Strong quantitative skills;
  • Record of quality publications;
  • Excellent spoken and written proficiency in English;
  • Very good interpersonal and communication skills;
  • Demonstrated ability to work in a multicultural team-oriented environment.

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Junior Specialist - Data Management, Los Baños, Laguna, Philippines

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Junior Specialist - Data Management, Los Baños, Laguna, Philippines
Closing Date: Wednesday, 26 February 2014

Type: Fixed-term (Renewable), National Posted on 02/11/2014
Apply by
02/26/2014
Location: Philippines (Los Baños, Laguna)
Specialization/Skills
Bachelors degree in Computer Science, IT, data management or any related field
Basic purpose
Under the general supervision of the Senior Specialist/Social Sciences Division (SSD) Head, maintain and update data bases, collate, compile and validate data and perform and statistical and graphical analysis. Generate documents from data on request and provide technical advice on data management as requested.
Roles and responsibilities
Data gathering and maintenance of the SSD rice database
- Maintain and update database(s) on farm household (FHH) and world rice statistics (WRS)
- Collate, compile, validate, encode, edit, archive data
- Check the quality, integrity and consistency of data- Upload data into data base and websitesPolicies and procedures related to socioeconomic data management
- Follow and implement policies, procedures and protocols in updating and uploading of data sets
Analysis
- Perform statistical and graphical analysis
Reporting
- Generate documents (e.g. data sheets and printouts) for reports on the FHH and WRS
- Assist in the preparation and writing of technical reports and scientific data by analyzing and providing basic data from database
- Retrieve information based on requests
Knowledge management
- Provide basic technical advice on data management (conversion in Access, Stat, SPSS or any other format into Excel) to researchers and partners
Perform any other duties as assigned by supervisor from time to time.
Qualification requirements:
- Bachelors degree in Computer Science, IT, data management or related field;
- Minimum 2 years work experience in related field.
Skills and Knowledge: Mandatory
- Has experience in database administration- ls proficient in MS Excel and Access
- Has experience in database programming tools
- Has good organizational skills
- Has good statistical and analytical skills
Preferred
- Has experience using statistical packages
JOIN US TO DELIVER RICE SCIENCE FOR A BETTER WORLDIRRI provides world class facilities, highly competitive benefits, and gender-sensitive environment. Salary range for this position starts from PhP 20,920 to PhP37,660. To explore IRRI's compensation and benefits for Nationally Recruited Staff, please view this link: http://irri-compensation-and-benefits-nrs.blogspot.com/. This position is based at IRRI Headquarters, Los Baños, Laguna, Philippines.

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Assistant, Manila

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Assistant, Manila
Closing Date: Thursday, 20 February 2014
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City
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ASSISTANT (WPRO/14/FT47)
7 February 2014
The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: WPRO/14/FT47
Title: Assistant
Grade: G5
Contract type: Fixed-Term Appointment
Duration of contract: Two Years
Date: 6 February 2014
Application Deadline: 20 February 2014
Duty Station: Manila, Philippines
Organization unit: WP/DPM Director, Programme Management (WP/DPM), WP/EDT Editor (WP/EDT)
OBJECTIVES OF THE PROGRAMME :
Ensures that all official documents and communications issued by the Regional Director and the Regional Office are in clear and appropriate English. It coordinates and edits all Regional Committee documentation. The unit also edits and monitors the submission of mission and meeting reports, as well as the other Regional Office documentation. EDT provides overall guidance to the Publication unit to improve printed information products.
Description of duties:
1. Assist the Reports Editor in monitoring, filing, indexing and meeting other administrative requirements for mission reports, regular budget, UNDP and UNFPA project progress reports, WRs' semi-annual reports, reports and documents of meetings, workshops, seminars and other group educational activities and the Regional Committee.
(a) Maintain a database of reports in the computer to record the following information: report series number, author, project number and title, restriction code, budget code, place visited, dates of mission, subject covered by the report, key words, executive summaries and clearance dates.
(b) Prepare a list of outstanding reports every month and submit to EDT for confirmation and for a quarterly follow up with the respective operational officers; prepare and distribute the Annual List of Reports covering WPRO activities (red book).
(c) Arrange with unit secretaries briefing schedules of consultants and other staff with EDT; provide, as necessary, materials and other briefing packages given by EDT.
(d) Regularly update file and checklists of WRs' semi-annul reports, regular budget, UNDP and UNFPA reports and ensure that deadlines for submissions are met; submit to BFO a list of UNDP and UNFPA reports on semi-annual basis.
(e) Coordinate with MAC regarding issuance of numbers for the information bulletin, agenda, working documents and handouts used in meetings, seminars, workshops and other group educational activities.
(f) Act as custodian of EDT unit's depository of records, documents and other reference files.
(g) Attend to inquiries of secretaries regarding preparation and processing of mission reports.
(h) Collect background materials as a basis for replies to incoming correspondence and prepare draft correspondence of a non-technical nature when required.
(i) As necessary, suggest updates to the WPR Secretaries' Handbook and other guidelines for writing and preparing reports.
2. Assist Administrative Assistant/EDT in the preparation and processing of Regional Committee documents and in the maintenance of Regional Committee reference file and background documentation.
(a) Type, process, print and store the Regional Director's Annual and Biennial Reports and other Regional Committee documents and working papers through the use of MS Office programmes.
(b) Prepare the distribution list, which includes Member States, Regional Committee Representatives and various staff from Headquarters and other regional offices, for all Regional Committee documents and working papers.
(c) Prepare background documentation for the Regional Director's report.
3. Replace incumbent of post 180003 (Administrative Assistant) during her absence.
4. Maintain inventory of office supplies and requisitions, as necessary, for use of EDT unit.
5. Perform other related duties as required.
REQUIRED QUALIFICATIONS
Education:
  • Equivalent to graduation from secondary school with thorough training in secretarial and clerical duties.
Skills:
  • Thorough knowledge of office procedures and ability to acquire knowledge of WHO procedures, rules and regulations.
  • Typing and stenographic skills at required speed.
  • Ability to discern routine from non-routine.
  • Ability to analyse and interpret source documentation and data.
  • Ability to draft correspondence and prepare documentation and reports accurately and concisely.
  • Skills in the use of computer software, particularly database and word processing.
  • Ability to work harmoniously with national and international staff of diverse cultural and educational backgrounds.
  • Ability to take initiative and work independently.
  • Ability to cope with heavy workload under time pressure.
  • Ability to work as a member of a team.
  • Ability to cope with diverse activities simultaneously.
  • Complete discretion and demonstrated ability to be quick yet meticulous and methodical.
Experience:
  • Considerable experience in progressively responsible clerical and administrative work.
Languages:
  • Excellent knowledge of spoken and written English.
Additional Information:
Post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the office. Only candidates under serious consideration will be contacted.
Annual salary:
(Net of tax)
PhP 503 478 at single rate
Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment . The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.
WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

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Secretary, Manila

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Secretary, Manila
Closing Date: Thursday, 20 February 2014
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SECRETARY (WPRO/14/FT48)
7 February 2014
The mission of WHO is the attainment by all peoples of the highest possible level of health.
Vacancy Notice No: WPRO/14/FT48
Title: Secretary
Grade: G5
Contract type: Fixed-Term Appointment
Duration of contract: Two Years
Date: 6 February 2014
Application Deadline: 20 February 2014
Duty Station: Manila, Philippines
Organization unit: WP/DCC Director, Combating Communicable Diseases (WP/DCC), WP/EPI Expanded programme on immunization (WP/EPI)
OBJECTIVES OF THE PROGRAMME :
To establish and leverage the impact of an effective prevention and control programme that targets the reduction of morbidity and mortality resulting from diseases, through a comprehensive approach to immunization, that is made timely and responsive through ground level surveillance and the promotion of related health interventions.
Description of duties:
Under the general supervision and guidance of the Team Leader (Expanded Programme on Immunization), the incumbent will carry out the following duties:
  • Screen incoming correspondence, documents and reports, and route to the supervisor with full background information, ensure their distribution and follow up on deadlines;
  • Take/transcribe technical and non-technical correspondence and reports from dictation, tapes and manuscripts, using word-processing equipment, ensuring grammatical accuracy, conformity with procedural accuracy and format;
  • Initiate administrative formalities and perform the necessary functions in the Global Management System (GSM) related to budget planning, monitoring and implementation, processing of various contracts and documents, procurement of goods and services, etc.;
  • Assist in the preparation of fund-raising proposals, drafting of donor agreements and preparation of financial and narrative reports;
  • Draft/prepare general correspondence, briefing notes, background materials, etc. on brief instructions or at own initiative; type statements, reports, studies including statistical tables, etc. from manuscripts; take notes at meetings as basis for minutes;
  • Arrange appointments for supervisors, receive visitors, place and screen telephone calls, respond to routine requests for information, and prepare briefing folders for supervisors' duty travels;
  • Open, organize and maintain general project files with an appropriate system for follow-up on responses and deadlines;
  • Assist in searching, compiling and maintaining information relevant to the programme; maintain, update and monitor information on project activities in the Global Management System (GSM) and generate reports as required;
  • Prepare, in the absence of supervisor, briefs or notes on administrative matters for which the programme is responsible;
  • Provide briefing and guidance to other general service staff in the Unit/Division on procedures and practices;
  • Provide secretarial and administrative support in organizing meetings, workshops and training courses, including preparation of related folders, raising travel requests for participants, temporary advisers, secretariat members, and ensuring that per diem calculations and modes of payment are correct;
  • Provide secretarial and clerical support to visiting staff and consultants as and when required;
  • Occasionally replace secretarial staff within the Unit/Division during their absence, as coordinated by the Administrative Assistant; and
  • Perform other duties as may be required.
REQUIRED QUALIFICATIONS
Education:
  • Equivalent to graduation from secondary school with thorough training in secretarial and clerical duties.
  • Formal or self-training in the use of standard office software and/or training in Oracle-based or other system is an asset.
Skills:
  • Thorough knowledge of administrative rules and regulations, Global Management System (GSM) processes, word-processing and spreadsheets softwares;
  • comprehension of WHO programming and budgeting rules;
  • basic knowledge on website management; strong interpersonal and communication skills, diplomacy and versatility;
  • highly organized and self-motivated;
  • ability to work harmoniously as a member of a team, adapt to diverse educational and cultural backgrounds and maintain high standards of personal conduct.
Experience:
  • At least five years' relevant experience in secretarial/administrative post.
  • Similar work experience in a large organization, preferably in WHO or in another international organization, an asset.
Languages:
  • Excellent knowledge of spoken and written English.
Additional Information:
Post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the office. Only candidates under serious consideration will be contacted.
Annual salary:
(Net of tax)
PhP 503 478 at single rate
Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment . The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.
WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

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Senior Assistant - Administrative Coordinator for Events, (Los Baños, Laguna), Philippines

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Senior Assistant - Administrative Coordinator for Events, (Los Baños, Laguna), Philippines
Closing Date: Thursday, 27 February 2014

Type: Fixed-term (Renewable), National Posted on 02/06/2014
Apply by
02/27/2014
Location
Philippines (Los Baños, Laguna)
Specialization/Skills
Bachelors degree in Tourism, Business Administration, Management, Communication or any related field.
Basic purpose
Under the general supervision of the Assistant Manager, the successful candidate will provide overall day-to-day secretarial and administrative support to the Organizational Unit Head and team members including monitoring daily activity calendar, maintaining contact details of staff, keeping track of basic office supplies. Maintain filing system and prepare routine responses to regular queries and letters. Monitor budget and expenditure statements.
This position is based at IRRI Headquarters, Los Baños, Laguna, Philippines.
Roles and responsibilities
1. Assist in the coordination of secretarial and administrative activities of the Events, Visitors and Exhibits office
Monitor and maintain daily calendar of activities and assignments of Organizational Unit Head
Facilitate requests related to IT, work orders, meetings, visit requests and materials for publicationsMaintain contact details of all unit/office employeesPrepare purchase requisition requests for supplies and maintain inventory and assetsCoordinate maintenance of equipmentAct as focal point for visitors;Prepare and process travel requests, purchase requisitions, Travel and Miscellaneous Expenses (T&ME), air tickets and visa applications;Prepare answers to routine letters and queries;Coordinate logistics for unit staff travelling to other countries and for visitors coming to IRRI;Providing assistance in logistics for attending workshops, conferences and seminars, including planning meetings and webex sessions;Collate and disseminate information (documents and emails) addressed to the unit within the unit (and country offices) and to visitors.
2. Administrative managementMaintain filing systems , assist in record management (compilation and input of data)Check and record files and process documents including Purchase Orders, Travel documents, schedule of conferences;Maintain database on visits and events;Maintain data bases and gather basic information
3. Internal/external CommunicationAct as focal point for visitors when requiredPrepare routine responses to regular queries and letters; Compose and edit basic documents, including formatting and writing standard letters, memos etcDistribute received information within the team/unit/office and/or to visitors as defined by supervisorAssist in liaising with partners and other units by requesting additional information and sending basic information/invitations as necessarySchedule meetings and visits of collaborators
4. Budget monitoring and reconciliationMaintain petty cashProcess cash advance requestsPrepare bills and charges for servicesCheck purchases against statements, maintain appropriate filesMonitor budget and expenditure statements from established budgets and follow up on any discrepancies
5. Event ManagementProvide basic logistical support for the participation of staff/team members in defined events, schedule diverse appointments, meetings and travel arrangementsAssist in the coordination of events as requested by supervisorWelcome/guide visitor attending IRRI meetings, workshops or training and take care of the logistics for their presenceAssist in general administrative duties for workshops, conferences or seminars organized by IRRI as requested by supervisorArrange accommodation and facilitate local and international missions including visits
6. Perform any other duties as assigned by supervisor from time to time.
Qualification requirements
- Bachelor degree in Tourism, Business Administration, Management, Communication or related field with 1 year of relevant work experience; or
- Two (2) year Secretarial / administrative course with 5 years of relevant work experience.
Skills and Knowledge
- Has basic knowledge of MS Office (Word, Excel, PowerPoint)
- Has good oral and written communication skills, communicates status of work regularly and in a timely manner
- Has good interpersonal skills
- Has good organizational skills
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Programme Assistant, Manila, Philippines

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Programme Assistant, Manila, Philippines
Closing Date: Friday, 14 February 2014 PROGRAMME ASSISTANT
Location :Manila, PHILIPPINES
Application Deadline :14-Feb-14
Additional Category:Management
Type of Contract :FTA Local
Post Level :GS-5
Languages Required :English
Starting Date :(date when the selected candidate is expected to start)01-Apr-2014
Duration of Initial Contract :one year
Expected Duration of Assignment :one year
Background
Under the direct supervision of the National Disaster Response Advisor, UNOCHA Philippines, the Programme Assistant shall provide timely and appropriate assistance to the UNOCHA Philippines, Manila Team and the Government of the Philippines (GoP) in the areas of disaster response. The staff member duty station will in Manila, Philippines.
Duties and Responsibilities
Coordination:
  • Assist in providing substantial assistance in the implementation of inclusive humanitarian coordination mechanisms, including liaison with relevant UN operational agencies, NGOs, and national/local authorities;
  • Assist in providing substantial support to sectoral clusters as required and facilitate exchange on cross cutting issues including emergency preparedness and contingency planning;
  • Assist in the monitoring of humanitarian risks to ensure that the various contingency plans are consistent and well-coordinated including availability of resources; Assist in developing the inter-agency contingency planning;
  • Assist in coordination the interagency rapid needs assessment process including the collation, tabulation, analysis and dissemination of analyzed data from the assessment teams;
  • Assist in facilitation of information sharing within the MHT and HCT, following established mechanisms of alert and information dissemination;
  • Assist in the organization of meetings, seminars, conferences, workshops, etc. with other agencies and partners to facilitate exchanges of professional expertise and views on specific;
  • Supports inter-agency, OCHA and other official missions.
Civil Military Coordination:
Under the supervision of the National Disaster Response Advisor (NDRA)/CM Coord Officer, Focal Point between the military and civilians to coordinate disaster response operations especially during disasters/emergencies.
  • Work with the head of the section to represent the humanitarian community to the appropriate military actors;
  • Ensure all matters related to civil military coordination including the organization and facilitation of civil–military coordination meetings are completed. Take minutes in such meetings and follow up on agreed-upon actions;
  • Represent the NDRA in regular meetings concerning CivMil function in his/her absence;
  • Establish and maintain good working relations with all stakeholders including National and International Security Forces, NGOs, UN and GoA;
  • Establish good relations and networks with NGOs, UN, Military and Government staff as directed by the NDRA;
  • Represent OCHA (Civ-Mil Coord) at meetings with other stakeholders when required and highlight humanitarian needs and view points;
  • Translate and interpret at meetings when required;
  • Develop appropriate civil-military advocacy messages on behalf of the humanitarian community based on OCHA advocacy strategy;
  • Responsible for data base in maintaining the civil-military database and generate reports when required;
  • Organize and coordinate in organizing training events, meetings, seminars and workshops relative to CM Coordinator;
  • Prepare and develop training materials concerning Civil Military Coordination mechanisms in local languages;
  • Reporting;
  • Assist in supporting the collection of field information to improve coordination activities and information products such as ‘Who does What Where' (3W) and inter-agency reports;
  • In consultation with the National Disaster Response Advisor, assist in the design and preparation of studies on humanitarian, disaster, emergency relief and related issues and in various follow-up activities;
  • Assist in the regular monitoring and analysis of developments in the designated country and support the preparation of analytical reports highlighting social, political, humanitarian and other relevant factors affecting the overall humanitarian situation;
  • Research, analyze and present information gathered from diverse sources on assigned topics/issues;
  • Assist in matters related to natural disasters, including drafting situation reports and flash appeals, preparing costs plans for cash contributions made by/through OCHA and final reporting on their use.
Information Management:
  • Assist in liaising with humanitarian partners on the collection of information to effectively map areas of humanitarian needs and response activities in support of coordination efforts; and track information required for early warning of potential conflict and natural disasters;
  • Develops and maintains reference/resource information on specific topics or policy-related issues; responds to various inquiries and information requests internally and externally;
  • Maintains awareness of current humanitarian affairs and related issues, to include relevant political, policy, gender considerations or other developments in specific subject area, country or region concerned;
  • Maintains an electronic and hard copy database of relevant humanitarian information for use of the humanitarian community.
Advocacy:
  • Support advocacy initiatives on issues impacting humanitarian needs and response efforts through the collection of information; liaison with local and international humanitarian partners, and local and regional government officials, development of appropriate strategies, etc.
Other Functions:
  • Participates in technical assistance, disaster assessment or other missions where necessary;
  • Participates in project/programme formulation and mobilization of relevant resources;
  • Performs other duties as required.
Competencies
Functional Competencies:
Professionalism:
  • Knowledge of the use of information management in humanitarian emergency, crisis management or disaster management contexts;
  • Ability to analyze and articulate the information management requirements of complex situations requiring a coordinated response between disparate actors;
  • demonstrated problem-solving skills and ability to use sound judgment to ensure the effective and timely completion of complex tasks;
  • Ability to work under extreme pressure, on occasion in a highly stressful environment (e.g. civil strife, natural disasters); and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Communication:
  • Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately;
  • Asks questions to clarify, and exhibits interest in having two-way communications; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed.
Client Orientation:
  • Considers all those to whom services are provided to be 'clients ' and seeks to see things from clients' point of view;
  • Establishes and maintains productive partnerships with clients by gaining their trust and respect;
  • Identifies clients' needs and matches them to appropriate solutions;
  • Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects;
  • Meets timeline for delivery of products or services to client.
Planning and Organizing:
  • Identifies priority activities and assignments;
  • Adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; and uses time efficiently.
Managing Performance:
  • Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member;
  • Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines;
  • Regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff.
Required Skills and Experience
Education:
  • Bachelor's Degree in the Political Science, Public Administration, Economics, Social Sciences or related field. A knowledge of enterprise systems like ATLAS is an advantage.
Experience:
  • A minimum of five (5) years of progressively responsible professional experience in managing information in a crisis management, disaster management, emergency management, humanitarian emergency or recovery context. Relevant international field experience in any of these areas is desirable.
Language requirements:
  • Fluency in oral and written English;
  • Fluency in local languages would be an advantage (e.g. Visaya, or Tagalog);
  • Knowledge of another UN working language is an asset.
Note:
The selected candidate will receive a salary that is commensurate with his/her background and work experience. Interested applicants are requested to complete and attached the UNDP Personal History Form (P.11), available in our website http://www.ph.undp.org/jobs/and upload in the website or send to: Humanresources.ph@undp.org OR Human Resources, United ations Development Programme, 30th Floor, Yuchengco Tower I, RCBC PlazaAyala Ave., cor. Sen. Gil Puyat Ave., Makati City.indicating the 'Application to the Post Title and Vacancy No' on or before 14 February 2014. Kindly note that only completed P.11 forms will be reviewed. UNDP is an equal opportunity employer. Please note that we will contact only the short-listed candidates. UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
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Job: COMMUNICATION ASSISTANT

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Location :
Makati City, PHILIPPINES
Application Deadline :
09-Dec-13
Additional Category
Crisis Prevention and Recovery
Type of Contract :
Individual Contract
Post Level :
National Consultant
Languages Required :
English
Duration of Initial Contract :
3 months
Expected Duration of Assignment :
3 months, with the possibility of extension
Background
In the early morning of 08 November 2013, Typhoon Haiyan, locally known as Yolanda, made its first landfall over Guiuan, Eastern Samar, following a north western trajectory. Passing over several provinces in Visayas and nearby Luzon and making landfall at least six times, the typhoon brought maximum sustained winds of 215 kph near the center and gustiness of up to 250 kph, leaving a trail of totally damaged houses, roads and important infrastructure. Winds brought by the typhoon were extremely powerful causing the massive destruction of structures lying in its path. The typhoon likewise occasioned a storm surge in coastal areas that reached up to as high as 20 feet, causing deaths and bringing about enormous quantities of debris. Over 10 million people have been affected by the disaster, with at least 3,982 deaths based on data from the National Disaster Risk Reduction and Management Council (NDRRMC) as of 19 November 2013.
As the Early Recovery co-lead, UNDP will implement a project to support local authorities and disaster-affected communities in clearing and managing debris brought about by Typhoon Haiyan, ensuring the continued entry of critical humanitarian assistance and other life-saving services to affected communities and reducing threats to lives and health risks of residents. The project will focus on the hardest hit municipalities and cities by providing 'stop gap' support to the concerned local government units (LGU) and creating immediate temporary employment opportunities for women and men through their participation in cash-for-work activities over a 6-month period. Country office and field-based personnel will be engaged by UNDP to assist in the implementation.
Duties and Responsibilities
Under the overall guidance of the Crisis Prevention and Recovery Unit (CPRU) Team Leader and direct supervision of the Communications Team Leader, the Communications Assistant will primarily support CPRU, in its activities in TY Haiyan areas as well as other disaster and conflict-affected areas, by carrying out the following tasks:
  • Perform day-to-day internal and external communication assignments and tasks and provide copyediting and proofreading support for publications;
  • Develop, maintain and update online content and provide social media support, posting to social networking sites as directed;
  • Write articles such as success stories, press releases, speeches, etc.;
  • Research, prepare and distribute news releases, email communications, newsletters, email blasts and other communications materials to media outlets;
  • Maintain key mailing lists for targeted communications and program-related campaigns and events;
  • Assist with preparing, posting and distributing agency-related and event information as well as feedback surveys;
  • Assist with monitoring of media coverage of the UNDP in local, regional, statewide, national and online outlets;
  • Conceptualize the design and layout of communications collaterals, including brochures, invitations and other informational pieces as needed;
  • Perform other tasks that may be assigned by the Supervisor.
Competencies
Corporate competencies
  • Demonstrates commitment to UNDP's mission, vision and values;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
  • Highest standards of integrity, discretion and loyalty.
Functional and technical competencies
  • Strong knowledge of the latest theories and concepts in urban development and sustainable cities in the Philippines and broader region;
  • Strong analytical and research skills;
  • Familiarity with current actors working on urban development challenges in the Philippines;
  • Strong communication skills and ability to communicate with different stakeholders;
  • Excellent in oral and written communication; have skills to write independent reports, documents, maintain systems and procedures in administering programs.
Required Skills and Experience
Education:
  • Bachelor's degree in communications, journalism, marketing, advertising or related discipline preferred.
Experience:
  • 3 years of relevant experience in public relations, communications, writing/editing or related field;
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.);
  • Excellent writing, editing and proofreading skills;
  • Previous work experience in the UN and other international organizations, an advantage.
Language Requirements:
  • English, Filipino. Fluency in local languages in the Visayas is an advantage.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

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Job: PROJECT MANAGER

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Location :
Tagbilaran City, PHILIPPINES
Application Deadline :
09-Dec-13
Additional Category
Crisis Prevention and Recovery
Type of Contract :
Individual Contract
Post Level :
National Consultant
Languages Required :
English
Duration of Initial Contract :
5 months
Expected Duration of Assignment :
5 months
Background
The 7.2 magnitude earthquake which hit Central Visayas on 15 October 2013 damaged critical infrastructure and displaced hundreds of thousands of people. As of 27 October, the Department of Social Welfare and Development (DSWD) has placed the total affected population at 1,250,974 in the province of Bohol alone. Of this number, approximately 88,804 persons are staying in 345 evacuation centers while 246,697 are staying either with relatives or in makeshift tents outside their damaged houses. DSWD estimates that 12,403 houses were totally damaged while 55,866 sustained partial damages. Most of the latter would need a thorough assessment to ensure structural integrity and fitness for habitation. On the other hand, damages to service infrastructure (e.g. health centers, hospitals, schools, markets) as well as governance infrastructure (e.g. barangay and municipal halls, multipurpose halls, gymnasiums) are extensive. Access to the affected areas especially to interior barangays is difficult and time-consuming following the critical damages sustained by important bridges, infrastructure, roads and ports. Power supply has been interrupted in many affected sites and repair work is still incomplete at this time.
As the Early Recovery co-lead, UNDP will implement a project to support local authorities and disaster-affected communities in clearing and managing debris brought about by earthquake, ensuring the continued entry of critical humanitarian assistance and other life-saving services to affected communities and reducing threats to lives and health risks of residents. The project will focus on the hardest hit municipalities and cities by providing 'stop gap' support to the concerned local government units (LGU) and creating immediate temporary employment opportunities for women and men through their participation in cash-for-work activities over a 6-month period. A Project Management Office (PMO) will be established to carry out the implementation of project activities.
Duties and Responsibilities
Under the supervision of the Team Leader for Crisis Prevention and Recovery and the direct supervision of the Early Recovery Coordinator for Mindanao, the Project Manager will carry out the following tasks:
  • Perform overall management and coordination functions for the implementation of debris-clearing efforts and other UNDP early recovery activities in the affected areas, demonstrating leadership in ensuring the efficient, timely and effective planning, conduct and monitoring of project activities and the achievement of expected results;
  • Perform overall office management functions assuming accountability for staff management and the smooth day-to-day operations of the UNDP Tacloban Office;
  • Collaborate with the International Debris-Clearing Advisor in defining overall strategies, approaches and directions in project implementation, identifying risks and challenges and seeking opportunities and solutions to implementation issues;
  • Oversee and ensure the formulation of efficient workplans and timely progress monitoring reports towards the full, optimal and judicious utilization of project financial resources;
  • Participate in the convening of the Early Recovery Cluster and attend coordination meetings with government counterparts, other UN agencies and donor organizations, local and international NGOs and other humanitarian actors on the ground;
  • Ensure linkage between UNDP debris-clearing/early recovery efforts with the programs of other humanitarian actors in response to Typhoon Pablo;
  • Perform other tasks as may be assigned by the Supervisor.
Competencies
Corporate competencies
  • Demonstrates commitment to UNDP's mission, vision and values;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
  • Highest standards of integrity, discretion and loyalty.
Functional and technical competencies
  • Strong knowledge of the latest theories and concepts in urban development and sustainable cities in the Philippines and broader region;
  • Strong analytical and research skills;
  • Familiarity with current actors working on urban development challenges in the Philippines;
  • Strong communication skills and ability to communicate with different stakeholders;
  • Excellent in oral and written communication; have skills to write independent reports, documents, maintain systems and procedures in administering programs.
Required Skills and Experience
Education:
  • Masters degree in environmental management, engineering, development studies, humanitarian aid, public administration or other related fields;
  • Equivalent work experience may be accepted in lieu of a master's degree.
Experience:
  • A minimum of 7 years of progressively responsible experience in crisis/emergency response, early recovery or management of development projects;
  • Experience in debris-clearing activities is preferred;
  • Experience in debris-clearing activities and community-based development is preferred;
  • Previous working experience with a UN agency an asset as well as established networks and familiarity with areas affected by Typhoon Yolanda.
Language Requirements:
  • English, Filipino. Fluency in local languages such as Cebuano is an advantage.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

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