Showing posts with label Afghanistan jobs. Show all posts
Showing posts with label Afghanistan jobs. Show all posts
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Job: PROCUREMENT ASSISTANT

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Closing date: Saturday, 3 June 2017
Posting Title: PROCUREMENT ASSISTANT, FS5
Job Code Title: PROCUREMENT ASSISTANT
Department/ Office: United Nations Assistance Mission in Afghanistan
Duty Station: KABUL
Posting Period: 21 May 2017-4 June 2017
Job Opening number: 17-PRO-UNAMA-79714-F-KABUL (M)
Staffing Exercise ID: N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Special Notice
This 'Recruit from Roster' job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.
Organizational Setting and Reporting
This position is located in the United Nations Assistance Mission in Afghanistan (UNAMA). The Procurement Assistant will be based in Kabul. The Procurement report will report to the Chief Procurement Officer.
Responsibilities
Within delegated authority, the Procurement Assistant FS-5 will carry out the following duties
Plan and conduct procurement
  • Review, record and prioritize purchasing requests, obtain additional information and or documentation as required, provide assistance to requisitioners in preparing scopes of work and specifications of goods and services and how to develop the Source Selection Plan in order to ensure the implementation of Best Value for Money principal;
  • Prepare and finalize Source Selection Plan;
  • Research the market. Identify and recommend sources of procurement; Post tender requirement in the UN Procurement Division website for Request for Proposals (RFPs) and Invitations to Bid (ITBs);
  • Produce tender documents (e.g. Invitation to bids, Request for Proposals and Request for Quotations) based on the nature of the requirements and cost of procurement involved; Oversees the procurement process including providing inputs to a statement of works/requirements (including articulation of performance standards and Key Performance Indicators), Local Committee on Contracts (LCC) presentations, development of technical evaluation criteria, assistance with evaluation of vendor proposals and guidance during contract formulation, drafting and negotiations;
  • Develop a quality assurance plan to provide a systematic risk assessments and risk management plans, including mitigating measures;
  • Assists in drafting relevant audit responses, as required.
  • Supervise the sale by auction of mission assets which have been written off the inventory and recommended for sale by property survey board action; prepare advertisements; organize viewing of assets; receive bids; prepare documentation for the opening of bid; coordinate with the relevant section the handover of equipment once payment is made.
Prepare evaluations/presentations for contract award
  • Submit upon initial screening technical proposals to the requisitioners or the Technical Evaluation Committee (TEC) for technical evaluation and follow up with them to expedite the process of technical evaluation;
  • Review technical evaluations received from requisitioning offices;
  • Prepare and analyze abstracts of offers and compile data contained in quotations, proposals and bids to determine which vendor could deliver the required goods/services in accordance with best value for money;
  • Prepare presentations for review and clearance by CPO and present to Local Committee on Contracts LCC and / or Headquarters Committee on Contracts (HCC) in respect of all proposed contract awards exceeding the Procurement Section's authority, and obtain recommendation for approval from the Contracts Committee (LCC and/or HCC).
Contract Issuance and Contract Management
  • Draft Service/Project Contracts, Lease Agreements, Blanket Purchase Agreements (BPA's), Amendment to the Contract and BPA's, Prepare Statement of Awards; Ensure that Contracts/BPA are timely renewed;
  • Approve Contracts for the purchase or rental services; supplies; equipment or other requirement up to the delegated procurement authority;
  • Resolve issues/problems related to delivered goods/rendered services, including discrepancies between contracts/purchase orders (POs) and articles received; prepare, sign and return to vendor forms for unacceptable services and/or goods received;
  • Review and evaluate the performance of vendors and contractors; identify any shortcomings; initiate appropriate recommendations to the Vendor Review Committee for suspension and/ or exclusion of those who fail to perform satisfactorily from any further business with the field mission;
  • Monitor POs and contracts including follow up actions and follow up for timely delivery of goods and services. Raise Change Order if required;
  • Liaise with the Procurement Section requisitioner to ensure that contracts/POs are renewed in a timely rmanner; and follow up with requisitioner for completeness and submission of vendor performance report after completion of the order / contract and take appropriate action;
  • Maintain relevant internal database and files, keep track of any contractual agreements and inform respective contract management officials and end users of contractual rights and obligations, monitor deadlines (e.g. delivery dates, expiry dates, renewal dates, etc.) taking appropriate and timely action to ensure timely delivery;
  • Develop contract compliance checklists and implementation plans;
  • Participate in the assessment of contractor performance, including advice and action to address instances of poor performance and/or non-compliance with actual obligations;
  • Conduct contract close outs including identifying, documenting and disseminating best practices and lessons learned and performing final contractor performance assessment;
  • Within the terms and conditions of the contract, works towards resolution of conflicts or performance issues arising in case of poor performance and/or non-compliance with contractual obligations;
Procurement Section management's support
  • Supervise and assign and review the work of more junior staff.
  • Perform other duties as assigned.
Competencies
  • Professionalism: Extensive knowledge of all purchasing and accounting techniques. Substantive knowledge of internal procurement policies, processes and procedures and extensive experience in their application for the purchase of a wide range of supplies and services. Thorough knowledge of financial rules and regulations; ability to research and gather information from a variety of external and internal sources; demonstrated ability to apply good judgment in the context of assignments given.
  • Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
  • Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.
Education
  • A high school or equivalent diploma is required.
  • Technical or vocational certificate in the field of business administration or procurement action or related fields is a requirement.
Work Experience
  • A minimum of eight (8) years of experience in the field of procurement at the national or international level experience is required.
  • Experience should also include at least two (2) years of supervisory experience.
  • Experience in a UN Peacekeeping or Special Political Affairs Mission is highly desirable.
Languages
  • English and French are the working languages of the United Nations Secretariat.
  • For the position advertised, fluency in English (both oral and written) is required.
Assessment
Evaluation of qualified candidates may include an informal interview.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law.
Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on 'The Application Process' and the Instructional Manual for the Applicants, which can be accessed by clicking on 'Manuals' hyper-link on the upper right side of the inspira account-holder homepage.
The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines.
Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira.
Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations.
Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted.
Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.
For more information: https://unjobs.org/vacancies/1495617272824
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Intern (Support Services), Kabul

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Intern (Support Services), Kabul
Closing date: Saturday, 15 March 2014 Vacancy code VA/2014/B5001/4868
Position title Intern (Support Services)
Department/office GPSO, Mine Action
Duty station Kabul, Afghanistan
Contract type Other
Contract level Other
Duration 6 months
Application period 06-Mar-2014 to 16-Mar-2014 Print
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Background Information - UNOPS
UNOPS mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner. Within these three core areas of expertise, UNOPS provides its partners with advisory, implementation and transactional services, with projects ranging from building schools and hospitals, to procuring goods and services and training local personnel. UNOPS works closely with governments and communities to ensure increased economic, social and environmental sustainability for the projects we support, with a focus on developing national capacity. Working in some of the world's most challenging environments, our vision is to advance sustainable implementation practices in development, humanitarian and peacebuilding contexts, always satisfying or surpassing partner expectations. We employ more than 6,000 personnel and on behalf of our partners create thousands more work opportunities in local communities. Through our headquarters in Copenhagen, Denmark and a network of offices, we oversee activities in more than 80 countries.
Background Information - MAC
Mine Action Cluster
The UNOPS Mine Action Cluster (MAC), within the Global Partner Services Office (GPSO), is a principal service provider to the United Nations, governments of mine-affected countries and other partners. The Mine Action Cluster was established in 1997. Based in New York, it has helped partners to significantly improve the lives of people in more than 30 countries across the world. The Mine Action Cluster supports emergency, post-conflict and peacekeeping operations. It delivers fast procurement, recruitment and management services to facilitate humanitarian aid and launch emergency mine clearance. The cluster is responsible for administration, as well as providing support and overseeing the day-to-day management of the project field offices, in line with the partners' requirements and UNOPS rules and regulations. It is headed by the Cluster Chief who has overall authority and accountability for the performance of the Mine Action Cluster on behalf of its partners. MACCA invites applications from newly graduated Afghan youth with/without previous working experience for its Kabul based Internship program. The aim of the internship program is to offer students or recent graduates meaningful work experience that would enhance their employability and skills. By doing so, MACCA also gains the possibility to bring in fresh talent and new perspective to a specific project or team.
This program provides these graduates with a good understanding of the Afghanistan mine action program, practical working experience in a UN project, as well as training, coaching, mentoring and guidance in various fields. The internees will be responsible for providing general administration / technical support to the respected department(s).
As part of its ongoing gender mainstreaming efforts, MACCA highly encourages qualified female candidates to apply
MACCA provide the interns with:
  • Financial compensation as stipend to cover his/her possible costs during the internship period.
  • Time off according to the MACCA policies and procedures.
  • Training, coaching, mentoring and guidance services; and
  • Certificate of service at the end of the internship period.
Functional Responsibilities
  • Assist HR section in day-to-day activities i.e., arranging interview schedules, scanning document etc.
  • Arrange all HR/Logistics records, files and documents either in chronological or alphabetical order, depending on the type and following standard file naming conventions
  • Scan, Archive and dispose records and documents in accordance with the UNOPS Record Retention Policy and understand and follow the rules depending on the retention schedule
  • Communicate with logistics section on HR weekly pouch and other correspondence.
  • Assist logistics section in stocktaking and physical verification, tracking incoming requisitions and take approval from related authorities.
  • Perform other relevant task as assigned by the MACCA Management.
Competencies
Planning and Organizing:
  • Sound organization and interpersonal skills, ability to coordinate teams of individuals with diverse skills set.
Teamwork:
  • Works collaboratively with colleagues to achieve organizational goals;
  • solicits input by genuinely valuing others' ideas and expertise;
  • is willing to learn from others; places team agenda before personal agenda;
  • supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position;
  • shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Knowledge Management and Learning:
  • Shares knowledge and experience;
  • actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills.
Education/Experience/Language requirements
Education:
Interns should be studying for a university degree such as Bachelors, Masters, or Ph.D. (or the equivalent) or have graduated from such studies within three years prior to the application date of the internship.
The candidate should preferably be enrolled in a degree program in a relevant field.
Experience:
  • No specific experience is required;
  • adequate knowledge of Microsoft Office and other relevant software applications is desirable.
Languages:
  • Intermediate level in English (writing, speaking and reading) is required for this post.
Additional Considerations
  • Please note that the closing date is midnight Copenhagen time (CET)
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • For staff positions UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.
Contract type, level and duration
Contract type: Internship agreement Contract level: N/A Contract duration: 6 months

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HUMAN RESOURCES ASSISTANT, Kabul, Afghanistan

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HUMAN RESOURCES ASSISTANT, Kabul, Afghanistan
Closing date: Wednesday, 5 March 2014
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HUMAN RESOURCES ASSISTANT
Location : Kabul, AFGHANISTAN
Application Deadline : 05-Mar-14
Type of Contract : Service Contract
Post Level : SB-3
Languages Required : English
Duration of Initial Contract : One year
Background
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women's rights at the center of all its efforts, UN Women leads and coordinates United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It provides strong and coherent leadership in support of Member States' priorities and efforts, building effective partnerships with civil society and other relevant actors.
Under the general guidance of Operations Manager and direct supervision of HR associate, the Human Resources Assistant provides HR-related support and services to UN Women staff and external partners to assist in the smooth running of the Operations Unit and the timely implementation of UN WOMEN's programmes, ensuring high quality, accuracy and consistency of work. The Human Resources Assistant promotes a client-oriented approach consistent with UN WOMEN rules and regulations.
The Human Resource Assistant works in close collaboration with operations unit and project staff in the UN WOMEN Afghanistan Country Office to exchange information and ensure consistent service delivery.
Duties and Responsibilities
Summary of Key Functions:
1. Implementation of HR strategies
2. Implementation of HR services3. Support to UN-related surveys4. Support to knowledge building and knowledge sharing
Description of Functions:
1. Ensures implementation of HR strategies focusing on achievement of the following results:
  • Full compliance of HR processes and records with UN/UN Women rules, regulations, policies and strategies.
2. Implements HR services focusing on achievement of the following results:
  • Assist HR associate in recruitment process; drafting job descriptions and vacancy announcements, posting VAs, preparing necessary recruitment documents,
  • Organizing the interview panel, informing the candidates and function as secretary to the interview panels.
  • Maintenance and regular update of the country office staffing table and HR data base
  • Collection of background information for submissions to the Compliance Review Panel (CRP).
  • Maintain and update the country office rosters including e-rosters.
  • Maintaining proper filing system for HR records and documents and taking care of personnel folders
  • Provision of information for cost-recovery bills in Atlas for HR services provided by UNDP to other Agencies.
  • Prepare monthly attendance sheets for national and international staff, update and monitor leave balance and leave records
3. Ensures conduct of UN-related surveys focusing on achievement of the following results:
  • Collection of information for comprehensive and interim local salary, participation in the work of LSSC (Local Salary Survey Committee), hardship and place-to-place surveys as alternative
4. Supports knowledge building and knowledge sharing in the country office focusing on achievement of the following results:
  • Assist in organizing the trainings for the operations/projects staff on HR related matters
  • Provision of HR briefing to newly hired staff
  • Assess the staff training needs and submit it to related supervisor for final recommendations
  • Contribution to knowledge networks and communities of practice.
Competencies
Core values and Guiding principles:
Integrity:
Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct.
Professionalism:
Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work.
Cultural sensitivity and valuing diversity:
Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff. Demonstrate an international outlook, appreciating difference in values and learning from cultural diversity.Core competencies:
Ethics and Values:
Demonstrate and safeguard ethics and integrity
Organizational Awareness:
Demonstrate corporate knowledge and sound judgment
Development and Innovation:
Take charge of self-development and take initiative
Work in teams:
Demonstrate ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds.
Communicating and Information Sharing:
Facilitate and encourage open communication and strive for effective communication
Self-management and Emotional Intelligence:
Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behavior towards others
Conflict Management:
Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution.
Continuous Learning and Knowledge Sharing:
Encourage learning and sharing of knowledge
Appropriate and Transparent Decision Making:
Demonstrate informed and transparent decision making
Functional competencies:
  • Ability to perform a variety of standard tasks related HR management, including screening, collecting and preparation of documentation, data input, creation of position, transactions
  • Strong IT skills
  • Leadership and Self-Management
  • Consistently approaches work with energy and a positive, constructive attitude
  • Demonstrates strong oral and written communication skills
  • Remains calm, in control and good humored even under pressure
  • Demonstrates openness to change and ability to manage complexities
  • Responds positively to critical feedback and differing points of view
  • Solicits feedback from staff about the impact of his/her own behavior
Required Skills and Experience
Education and certification:
  • Completion of high school (secondary education), specialized certification in HR is an asset, or bachelor degree in Human Resources, Business or Public Administration or related fields.
Experience:
  • High school with minimum of 5 years progressive Human Resources experience with international organizations.
  • Bachelor degree with minimum 3 years relevant experience.
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems.
Language Requirements::
  • Fluency in written and spoken English as well as in local language (Dari and/or Pahstu) is required
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

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Admin Assistant (Asset Management), Kabul with travel to provinces

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Admin Assistant (Asset Management), Kabul with travel to provinces
More vacancies from:
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ADMIN ASSISTANT (ASSET MANAGEMENT)
Location :
Kabul with travel to provinces, AFGHANISTAN
Application Deadline :
03-Mar-14
Type of Contract :
Service Contract
Post Level :
SB-3
Languages Required :
English
Duration of Initial Contract :
One year
Background
Under the supervision of the Operations Manager/OIC, the Administrative Assistant for Assets Management supports the overall management and control of expendable and non-expendable UNWOMEN assets, assets disposal and renewal of inventory data, executes processes and transactions ensuring high quality and accuracy of work. The Administrative Assistant promotes a client, quality and results-oriented approach.
The Administrative Assistant works in close collaboration with the Management Support & Business Development, Programme and Operations Teams in the Country Office (CO), project personnel and other UN agencies staff to exchange information and ensure consistent service delivery. Duties and Responsibilities
Summary of Key Functions:
  • Implementation of operational strategies
  • Support to asset management
  • Support to administrative and financial control
  • Support to knowledge building and knowledge sharing
1. Ensures implementation of operational strategies, focusing on achievement of the following results:
  • Full compliance of administrative management and inventory ensuring that proper asset management is performed in adherence to UN/UNWOMEN rules, regulations, policies and strategies and that inventory procedures are complied with at all CO units.
  • Provision of inputs to the CO administrative business processes mapping and implementation of the internal standard operating procedures (SOPs).
2. Supports the assets management focusing on achievement of the following results:
  • Receiving, inspecting and verification of all incoming equipment, furniture and supplies and scheduling deliveries to users.
  • Recording and tracking of assets purchased for active projects
  • Managing office supplies and assuring timely provision of office equipment and stationary
  • Tagging all furniture/equipment upon receipt from the supplier. Update of non-expendable property inventory record and track movement of furniture piece.
  • Entry of all the requisite asset management information in ATLAS
  • 'Capitalization' of appropriate items in accordance with UNWOMEN's policies governing asset classes, estimated useful lives and elements of cost; and the relevant BSB 'CAP' and 'NONCAP' profiles.
  • Utilization of the ATLAS Asset Management Module, in line with the CAP and NONCAP profiles, to capitalize management assets in the UNWOMEN balance sheet to trigger depreciation; and to 'expense' item, in accordance with UNWOMEN's policies and procedures to comply with IPSAS.
  • Support to the management on physical assets disposal. Documentation preparation for submission to CAP; follow up request and liaise with requesting unit and maintenance for disposal action and entry in Atlas of all the requisite details for recording disposals.
3. Provides support for effective administrative and financial control in the office, focusing on achievement of the following results:
  • Assistance in the preparation of the unit budget
  • Maintenance of administrative control records such as commitments and expenditures
  • Support to general administration in the preparation of workshops, training and other activities.
  • Back up for transport management.
4. Supports knowledge building and knowledge sharing in the CO, focusing on achievement of the following results:
  • Training of staff engaged in the conduct of physical inventory.
  • Briefing of staff members on issues relating to area of work
  • Sound contributions to knowledge networks and communities of practice.
Competencies
Functional Competencies:
Promoting Organizational Learning And Knowledge Sharing Level 1.1: Basic research and analysis
  • Researches best practices and poses new, more effective ways of doing things
  • Documents innovative strategies and new approaches
  • Identifies and communicates opportunities to promote learning and knowledge sharing
Job Knowledge/Technical Expertise
Level 1.1: Fundamental knowledge of processes, methods and procedures
  • Understands the main processes and methods of work regarding to the position (asset management)
  • Possesses basic knowledge of organizational policies and procedures related to the asset management and applies them consistently in work tasks
  • Strives to keep job knowledge up-to-date through self-directed study and other means of learning
  • Demonstrates good knowledge of information technology and applies it in work assignments
Promoting Organizational Change and Development
Level 1.1: Presentation of information on best practices in organizational change
  • Demonstrates ability to identify problems and proposes solutions
  • Documents processes to support change initiatives
Design and Implementation of Management Systems Level 1.1: Data gathering and implementation of management systems
  • Uses information/databases/other management systems
  • Makes recommendations related to work procedures and implementation of management systems
Client Orientation
Level 1.1: Maintains effective client relationships
  • Reports to internal and external clients in a timely and appropriate fashion
  • Organizes and prioritizes work schedule to meet client needs and deadlines
  • Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
  • Responds to client needs promptly
Promoting Accountability and Results-Based Management
Level 1.1: Gathering and disseminating information
  • Prepares timely inputs to reports
  • Maintains databases
Core Competencies:
  • Demonstrate corporate knowledge and sound judgment
  • Self-development, initiative-taking
  • Acting as a team player and facilitating team work
  • Facilitating and encouraging open communication in the team, communicating effectively
  • Creating synergies through self-control
  • Managing conflict
  • Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
  • Informed and transparent decision making
UNDP Procurement Certification programme
  • Sound contributions to knowledge networks and communities of practice.
Required Skills and Experience
Education:
Secondary Education with specialized certification in Accounting and Finance. University Degree in Finance, Business or Public Administration desirable, but it is not a requirement. Part-qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.
Experince:
Minimum 5 years of relevant experience in administration or programme support service. Experience in usage of computer and office software packages (MS Word, Excel, etc.). Experience in handling of web-based management systems, experience with ERP systems, preferably PeopleSoft, desirable.
Knowledge of IPSAS and/or IFRS desirable. 3 years relevant experience with University degree will also be acceptable.
Language Requirements:
Fluency in written and spoken English and local languages.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

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Engineering Coordinator SSA National, Kabul

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Engineering Coordinator SSA National, Kabul
Closing date: Thursday, 27 February 2014
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ENGINEERING COORDINATOR SSA NATIONAL
Location :
Kabul, AFGHANISTAN
Application Deadline :
27-Feb-14
Type of Contract :
Individual Contract
Post Level :
National Consultant
Languages Required :
English
Duration of Initial Contract :
Five months
Background
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women's rights at the center of all its efforts, UN Women leads and coordinates United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It provides strong and coherent leadership in support of Member States' priorities and efforts, building effective partnerships with civil society and other relevant actors.
UN Women started its operations in Afghanistan in 2002 but from 2009 rent office space from UNOPS in the UNOCA compound in order to have all the programmes and administration staff in the same site. During 2009, there was sudden expansion of the programme accompanied by a corresponding increase in the number of international and national staff. This trend remains high as the restructuring of the office is in process that yields high costs of rent and common services, UN Women was faced with the need to have its own MORS compliant office premises. A plot of land had been acquired inside the UNOCA Compound for this purpose. The Engineering Coordinator under the overall guidance and supervision of the Deputy Country Representative will perform technical structural work in the review of the design and development of plans of the building. Control the bidding process and perform the role of project Manager during the implementation of the building project. Duties and Responsibilities
Under direct supervision of the Operations Manager the Engineering Coordinator will be responsible for the following tasks:
  • Act as the project focal point for the ACO office building related matters, provide guidance and technical advices to UN Women on both design and supervision aspects of the project;
  • Conduct preliminary site investigations to obtain field data such as site orientation, climatic conditions, soil characteristics, drainage and other data required.
  • Oversee technical assessments, designs, Bill of Quantity, Cost estimation, drawings and preparation of technical specifications for the tendering of the ACO office building project in compliance with UN Women procurement rules and regulations.
  • Assist in preparation of the bidding documents, evaluation of the quotations and elaboration of the contract document.
  • Ensure that the design/layout for infrastructure work are gender sensitive and provide ease of access for the disabled.
  • Carries out Infrastructure component assessments, design, planning, management, monitoring and oversight
  • Manage the overall infrastructure works component and provide leadership and direction for the project contractor.
  • Ensure proper planning and timely application of UN Women general conditions of contracts for civil work to enable compliance of the contractor.
  • Collect and document site information in relation to contractor's work including information on the contractor's work force, weather, progress of work and any other related information.
  • Check contractor's claims and submittal against its accuracy and reality, and make recommendation to the supervisor
  • Be responsible for the preparation and revision of project management documents such as bimonthly and monthly work plans as well as bimonthly project board reports.
  • Supervise the planning and preparation of site monitoring schedules, site visit report ensuring that projects are completed within time and budgetary constraints.
  • Review and Monitor Contractor performance and ensure that the project is delivered according to time and costs targets, at high quality standards. Take necessary steps to ensure timely completion of contractors' work and control of project budget.
  • Ensure that construction safety is observed by the contractor and alerts the contactor about violations and advises to the Senior Irrigation Engineer accordingly.
  • Environmental controls are implemented to prevent pollution of the soil, air, and ground water, and least disturbance is caused to soil and vegetation as per approved project EMP guidelines.
  • Ensure Project Health and Safety Plans and Traffic Control plans are strictly implemented.
  • Report all errors, omissions, discrepancies and deficiencies to supervisor and record them on the construction site registers.
  • Ensure accurate management of planned capital expenditures. Negotiate and manage project costs and changes.
  • Monitor and document progress on the construction site through site visits, reports, job meetings with the general contractor/design team.
  • Maintain accurate and consistent electronic files and documentation.
  • Perform other construction management related duties as may be assigned.
Competencies
  • Proven ability to solve contract, security and administration issues within the established design context.
  • Proven ability to meet deadlines without compromising design intent or internal relationships.
  • Working knowledge of budget preparation and the proven ability to manage projects within budgetary constraints.
  • Ability to develop, maintain and supervise accountability systems for materials and services;
  • Good knowledge of UN rules and regulations;
  • Excellent interpersonal skills, ability to establish and maintain effective working relationships in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity;
  • Excellent communication skills (spoken, written and presentational), including ability to present sensitive issues/positions and to write reports and technical decisions quantitatively justified
Required Skills and Experience
Education
  • Advanced University/Masters Degree in Civil Engineering. A First Level University Degree with combination of academic qualification plus an additional 2 years of relevant work experience may be accepted in lieu of advanced degree.
Work Experience
  • At least 5 years' experience in direct management of the real estate projects including budget control, estimation, design and construction coordination, security approvals and project scheduling.
  • At least one year relevant experience with international organizations preferably with UN.
  • Comprehensive knowledge of materials, furnishings and construction methods related to office and accommodation design.
  • Working knowledge of building systems and codes.
  • Advanced skills using a project management software application, MS Project is preferred.
  • AutoCAD skills.
Language:
  • Fluency in English, both oral and written, is required.
  • Spoken Dari and/or Pashto is essential.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

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Nutrition Cluster Coordinator, Kabul

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Nutrition Cluster Coordinator, Kabul
Closing Date: Thursday, 27 February 2014
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Purpose of the Position
On behalf of the IASC Humanitarian Coordinator in Afghanistan and UNICEF as the lead agency for the IASC Nutrition Cluster and in collaboration with the Ministry of Health, the Nutrition Cluster Coordinator will facilitate a timely and effective nutrition response in Afghanistan and ensure that the capacity of national institutions is strengthened to respond to and coordinate emergency nutrition interventions that demonstrate results and impact achieved.
Key Expected Results
General activities:
1. Identification of key partners: -Continuously identify key humanitarian partners for the Nutrition Cluster response, respecting their respective mandates and program priorities -Continuously identify other key partners including national and Sub-National authorities, private sector, etc. -Carryout and update capacity mapping of all current and potential actors - government, national and international humanitarian organizations as well as national institutions, the private sector and advocate to donors, NGOs, government and other stakeholder on the nutrition programme needs and services. -Monitor Community management of acute malnutrition (CMAM) activities to ensure that cluster members are adhering to national and international best practice documents. -Monitor and document Infant and young child feeding best practices and lessons learned
2. Establishment and maintenance of appropriate humanitarian coordination mechanisms: -Ensure appropriate coordination between all Nutrition humanitarian partners (including OCHA, national and international NGOs, the Red Cross/Red Crescent Movement, IOM and other international organizations active in the sector) as well as Sub-National authorities and local structures -Ensure the establishment/ and maintenance of appropriate sector coordination mechanisms including working groups as needed; -Ensure full integration of the IASSCs agreed priority cross-cutting issues, namely human rights, age, gender and environment, utilization participatory and community-based approaches. In line with this, promote gender equality by ensuring that the needs, contributions and capacities of women and girls as well as men and boys are addressed; -Secure commitments from cluster participants in responding to needs and filling gaps, ensuring an appropriate distribution of responsibilities within the cluster, with clearly defined focal points for specific issues where necessary; -Ensure that cluster participants work collectively, ensuring the complementarities of the various stake holders actions; -Promote emergency response actions while at the same time considering the need for early recovery planning as well as prevention and risk reduction concerns; -Ensure effective links with other clusters, especially Health, WASH, Agriculture and Food Security and Education; -Represent the interests of the Nutrition Cluster in discussions with the Humanitarian Coordinator, the head of OCHA as well as donors on prioritization, resource mobilization and advocacy; -Act as focal point for inquiries on the Nutrition Clusters response plans and operations.
3. Planning and strategy development: -Ensure predictable action within the cluster for the following; -Needs assessment and analysis; development of standard assessment formats for use within the sector; -Identification of gaps; -Developing/updating agreed response strategies and action plans for the Nutrition Cluster and ensuring that these are adequately reflected in the overall country strategies, such as the Common Humanitarian Action Plan (CHAP) as an integral component of the CAP process. -Drawing lessons learned from past activities and revising strategies and action plans accordingly; -Developing an exit, or transition, strategy for the cluster
. 4. Application of standards: -Ensure that Nutrition Cluster participants are aware of relevant policy guidelines, technical standards and relevant commitments that the Government/concerned authorities have undertaken under international human rights law; -Ensure that the Nutrition Cluster responses are in line with existing policy guidance, technical standards, and relevant Government human rights legal obligations.
5. Monitoring and reporting: -Specifically needs to include an analytical interpretation of best available information in order to benchmark progress of the emergency response over time. That is - monitoring indicators (quantity, quality, coverage, continuity and cost) of service delivery which are derived from working towards meeting standards (mentioned in point 4). -Ensure regular reporting against the Nutrition Cluster indicators of service delivery (quantity, quality, coverage, continuity and cost) supports analysis of the Nutrition Cluster in closing gaps and measuring impact of interventions. -Develop and coordinate implementation of a nutrition surveillance system based on relevant information from service delivery points (e.g. TFU, OTPs, etc), community based GMP, periodic surveys, and regular data from established sentinel sites. This would entail triangulation of nutrition data with data from the relevant sectors, eg. Heath, WASH and food security.
6. Advocacy and resource mobilization: -Identify core advocacy concerns, including resource requirements, and contribute key messages to broader advocacy initiatives of the Humanitarian Coordinators and other actors; -Advocate for donors to fund cluster participants to carry out priority activities in the sector concerned, while at the same time encouraging cluster participants to mobilize resources for their activities through the usual channels. -Act as the focal point for reviewing and ensuring quality control for all the Nutrition Cluster project submitted for Flash Appeal, CAP, CERF and other funding mechanisms
7. Training and capacity building of Sub-National /local authorities and civil society: -Promote and support training of the Nutrition Cluster partners personnel and build the capacity of all the Nutrition partners based on the mapping and understanding of available capacity; -Support efforts to strengthen the capacity of the national / authorities and civil society.
8. Acting as Provider of last resort: As agreed by the IASC Principals, the Nutrition Cluster lead agency is responsible for acting as the provider of last resort to meet agreed priority needs and will be supported by the HC in their resource mobilization efforts in this regard;
-Under the principal of the Provider of last resort, the Nutrition Cluster Coordinator will liaise with the Cluster Lead Agency UNICEF to ensure that gaps are filled
Qualifications of Successful Candidate Education Advanced University degree in any of the following fields: Public Health, Nutrition or a related technical field
A first university degree with a relevant combination of academic qualifications and experience may be accepted in lieu of advanced university degree Work Experience Minimum of eight years with significant experience working in emergency contexts preferably UN or NGO experience at a senior programme management level. Proven experience in strategic coordination, managing partnerships and knowledge of management tools and methods for effective coordination is critical. Language Proficiency Fluency in English (verbal and writing) and another UN language preferred Competencies of Successful Candidate Core Values: - Commitment - Diversity and Inclusion - Integrity Core Competencies: - Communication - Working with People - Drive for Results Functional Competencies - Leading vision and change - Relating and Networking - Strategic and Global thinking - Planning and Organising - Deciding and Initiating Action - Applying Technical Expertise Technical Knowledge a) Common Technical Requirements - Knowledge of humanitarian reform principles, international humanitarian law, inter-connectedness and reform pillars & reform updates - Knowledge of the Cluster approach guidelines and terms of Reference ( and knowledge of how to apply them) - Knowledge of cluster participants ( their mandates, capacities, attitudes, limitations,) and how to integrate them into the cluster approach - Ability to mitigate and mediate conflict and disagreements among cluster partners b) Function-Specific Technical Requirements - Ability to use and adapt cluster coordination tools ( e.g stakeholder mapping, NAF, CHAP, CERF, CAP, Flash Appeals, GAP ID, IM tools, Need-Capacity-Resource Mapping, Contingency planning etc Remarks
  • Please note that Kabul is a non-family duty station.
  • The successful candidate for this emergency recruitment MUST be available to commence work within 31 days of receiving an offer. UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.

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RISK ANALYST COU/CO, Kabul, Afghanistan

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RISK ANALYST COU/CO, Kabul, Afghanistan
Closing Date: Thursday, 27 February 2014
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RISK ANALYST COU/CO VA NO.2014/02/027
Location : Kabul, AFGHANISTAN
Application Deadline : 27-Feb-14
Type of Contract : FTA Local
Post Level : NO-B
Languages Required :English
Duration of Initial Contract : One Year with possibility of Extension
Background
UNDP supports stabilization, state building, governance and development priorities in Afghanistan. UNDP support, in partnership with the Government, the United Nations system, the donor community and other development stakeholders, has contributed to institutional development efforts leading to positive impact on the lives of Afghan citizens. Over the years UNDP support has spanned such milestone efforts as the adoption of the Constitution; Presidential, Parliamentary and Provincial Council elections; institutional development through capacity-development to the legislative, the judicial and executive arms of the state, and key ministries, Government agencies and commissions at the national and subnational levels. UNDP has played a key role in the management of the Law and Order Trust Fund, which supports the Government in developing and maintaining the national police force and in efforts to stabilize the internal security environment. Major demobilization, disarmament and rehabilitation and area-based livelihoods and reconstruction programmes have taken place nationwide. UNDP Programmes in Afghanistan have benefited from the very active support of donors. UNDP Afghanistan is committed to the highest standards of transparency and accountability and works in close coordination with the United Nations Mission in Afghanistan and the UN system as a whole to maximize the impact of its development efforts on the ground.
Under the guidance and direct supervision of the Head of the Oversight and Compliance Unit, the Risk Analyst supports the Unit's overall work in all service lines. The overall aim is to ensure systematic accountability of the UNDP Country Office for results. S/he will focus, in particular, on risk management, both at operational and strategic level. At operational level, this includes assurance of compliance with UNDP rules and regulations. S/he will work towards these goals in cooperation and coordination with the Unit head and the other Unit members.
The Risk Analyst may supervise and lead support staff. S/he works in close collaboration with the various programme and operations units of the Country Office (CO), and with projects. S/he also collaborates with UNDP HQ. The aim is to provide coordinated, systematic, client-oriented and timely services for the benefit of the CO, ensuring successful performance in all risk management and compliance related matters.
Duties and Responsibilities
Summary of Key Functions:
  • Ex-ante and on-going risk management assurance for the CO programmes, projects and transactions.
  • Implementation of post-facto oversight of operational processes and results
  • Knowledge building and knowledge sharing
1. Ex-ante and on-going risk management assurance for the CO programmes, projects and transactions.
  • Undertake risk assessments at the CO and project level
  • Support the development of effective risk management mechanisms, in the design and implementation stage of CO strategies, programmes and projects
  • Assist and advice projects and programmes to review and refine risk treatment approaches, based on on-going risk assessments and lessons learnt.
  • Contribute to the effective functioning of Oversight & Review Committees, by preparing and assessing submissions and preparing recommendations for discussion and approval.
  • Provide ex-ante advice on effective project implementation and oversight structures, and support on-going oversight of operational processes within projects of all implementation modalities.
  • Gain and apply understanding of Government of Afghanistan rules and regulations for resource management and oversight.
  • Follow external audits and reviews of development aid in Afghanistan to identify risk areas for the CO, communicate them and prepare proposals for addressing them.
2. Implementation of post-facto oversight of procurement, human resources and finance processes and results
  • Monitor ATLAS data regularly and systematically to identify risk areas, and prepare briefings for Senior management
  • Undertake post-facto oversight for critical operations such as payments, procurement processes and human resources actions (spot checks).
  • Review financially substantive payments from a risk management and compliance perspective.
  • Identify weaknesses in the internal control structures and propose solutions
Support knowledge building and knowledge sharing
  • Support analyses of lessons learned, and prepare knowledge products to be disseminated within UNDP.
  • Provide training and coaching on appropriate risk accountability and monitoring strategies and implementation of corporate guidance in projects, programme and operations.
  • Participate in developing written uniform and harmonized standard operating procedures on main business processes, procedures and templates across all implementation modalities.
  • Liaise with colleagues who work on similar topics in other UN agencies and the UNRC Office and …
  • Implement a personal learning and training development plan, maintain professional advancements through self-study and/or attend professional development training.
Impact of Results
The impact of results will be
  • Effective risk management and oversight mechanisms in place and socialised across the office, for improved results accountability and for the appropriate use of resources.
  • Compliance with UNDP rules and regulations by all parts of the Country Office;
  • Adoption of good practices across the Country Office.
Enhanced the efficiency and impact of UNDP Afghanistan's programme delivery
Competencies
Functional Competencies:
Building Partnerships
Level 1.2: Maintaining a network of contacts
  • Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues
  • Establishes and nurtures positive communication with partners
Promoting Organizational Learning and Knowledge Sharing
Level 1.2: Basic research and analysis
  • Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
  • Documents and analyses innovative strategies and new approaches
  • Identifies and communicates opportunities to promote learning and knowledge sharing
  • Develops awareness of the various internal/external learning and knowledge-sharing resources
Job Knowledge/Technical Expertise
Level 1.2: Fundamental knowledge of own discipline
  • Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
  • Is able to formulate, manage and review budgets; manage transactions; and conduct financial analysis.
  • Possesses knowledge of organizational policies and procedures and applies them consistently in work tasks
  • Identifies new and better approaches to work processes and incorporates the same in his/her work
  • Analyses the requirements and synthesizes proposals
  • Strives to keep job knowledge up-to-date through self-directed study and other means of learning
  • Demonstrates good knowledge of information technology and applies it in work assignments
  • Demonstrates in-depth understanding and knowledge of the current guidelines and tools and utilizes these regularly in work assignments
  • Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments
Promoting Organizational Change and Development
Level 1.2: Basic research and analysis
  • Researches and documents ‘best practices' in organizational change and development within and outside the UN system
  • Demonstrates ability to diagnose problems and identifies and communicates processes to support change initiatives
Design and Implementation of Management Systems
Level 1.2: Research and analysis and making recommendations on management systems
  • Make recommendations relative to work-processing approaches and procedures which would lead to more efficient systems design
Client Orientation
Level 1.2: Establishing effective client relationships
  • Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
  • Organizes and prioritizes work schedule to meet client needs and deadlines
  • Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
  • Actively supports the interests of the client by making choices and setting priorities to meet their needs
  • Anticipates client needs and addresses them promptly
Promoting Accountability and Results-Based Management
Level 1.2: Basic monitoring
  • Gathers, analyzes and disseminates information on best practice in accountability and results-based management systems
Core Competencies:
  • Demonstrating/safeguarding ethics, integrity and confidentiality
  • Demonstrate corporate knowledge and sound judgment
  • Self-development, initiative-taking
  • Acting as a team player and facilitating team work
  • Facilitating and encouraging open communication in the team, communicating effectively
  • Managing conflict
  • Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
  • Informed and transparent decision making
  • Communicating clearly
Required Skills and Experience
  • Master's Degree or Bachelor degree in Public Administration, Development, Business Administration, Statistics, Economics, Accounting or related field.
  • With Master's degree 2 and with Bachelor's degree 4 years of relevant experience in risk management, financial analysis and/or portfolio analysis and management.
  • Knowledge of and experience with UN/ UNDP projects, processes, monitoring systems and corporately available tools, in particular ERP (ATLAS) is desirable.
  • Proven data analysis skills.
  • Advanced user of computers and office software packages, with advance knowledge of spread sheet and database packages, experience in handling of web based management systems and ERP financials.
  • Good knowledge of human development challenges and development risks for Afghanistan.
  • Familiarity with results-based-management concepts and applications.(?)
  • Experience in working with or for the Government of Afghanistan is an advantage.
  • Fluency in English and Pashto/Dari.
Interested and qualified national Afghan candidates should apply on-line through the UNDP Jobs site at http://www.af.undp.org/content/afghanistan/en/home/operations/jobs/ and please ensure that to fill up and upload Personal History Form-P.11 which is available at http://www.af.undp.org/content/afghanistan/en/home/operations/jobs/ in the relevant field of the on-line application
Incomplete applications or applications received after the closing date will not be given consideration. Please note that only applicants who are short-listed will be contacted.
For more detailed information about UNDP Afghanistan please visit our website at www.undp.org.af
Qualified female candidates are highly encouraged to apply
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
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