Job: ADMINISTRATIVE ASSOCIATE/SECRETARY

Location :

Abuja, NIGERIA

Application Deadline :

18-Dec-13

Type of Contract :

FTA Local

Post Level :

GS-6

Languages Required :

English

Duration of Initial Contract :

Initial duration of one year

Background

Under the guidance and direct supervision of the Chief Security Adviser, the Administrative Associate/Secretary ensures effective and efficient functioning of the DSS Office, full confidentiality in all aspects of assignment, and management of information flow and follow-up on deadlines and commitments made as well as assists in the implementation of security operations and all matters relating to the management of safety and security for UN personnel in the country.

Duties and Responsibilities

Summary of key functions:

• Effective and efficient functioning of the DSS office;
• Effective communications and administrative support to the office;
• Facilitation of knowledge building and management;
• Assists in maintaining the Security Plan, including updating staff lists;
• Assists in preparation of Quarterly Mandatory returns and yearly reports;
• Assists in compilation of monthly security incidents lists for SMT/SCM/NGO's meetings;
• Provides other finance and administrative supports as may be directed by the CSA/DSA.

Ensures effective and efficient functioning of the DSS office focusing on achievement of the following results:

• Management of the DSS office, ensuring an environment of professionalism and teamwork at all times, and setting exemplary standards of conduct for the team;
• Efficient and discreet management of the Chief Security Advisor's schedules;
• Provides front office services to the CSA office, maintains cordial relationship with both internal and external clients.
• Organization of regular and ad-hoc meetings; preparation of minutes and summaries of actions to be taken; tracking of progress on planned issues; follow-up with focal points;
• Screening of all incoming communications, filter outgoing correspondence for supervisor's signature, clearance and further action by other staff; wherever possible;
• Use of automated office management system;
• Maintains a database of addresses, telephone numbers and email address of all Agency staff, security agents and government officials ensuring confidentiality;
• Provide necessary administrative and finance support to DSS Office in the country;
• Provide logistics support to UNDSS field offices.

Ensures provision of effective communications and administrative support to the office focusing on achievement of the following results:

• Maintenance of the filing system ensuring safekeeping of confidential materials. Use of automated filing system.
• Draft routine correspondence, interoffice circulars, general briefing notes, documents,reports, and minutes of meetings when requested, translations when required;
• Administration of travel, meetings, appointments and briefings of Chief Security Advisor Including drafting of background notes;
• Maintains and ensures implementation of Agency's year work plan of key events keeping to the time frame and execution before deadline;
• Arrange for logistic and secretarial support for meetings, trainings and workshops organized in the office;
• Provides Secretarial, Logistic, Finance and HR services for all personnel under the Cost Shared Budget in the Agency.

Ensures facilitation of knowledge building and management focusing on achievement of the following results:

• Sound contributions to knowledge networks and communities of practice;
• Organization of trainings for ERT Staff on coordination, administration and protocol issues;
• Facilitation and coordination of training as may be scheduled.

Assists in maintaining the Security Plan and Updating of All Agencies staff lists

• Assists in preparation, maintenance and periodic review of the Security Plan, Warden System, Building Evacuation, Fire Safety drills etc.;
• Maintain and update staff lists for all duty station;
• Provides support in preparation of policy documents such as MORSS, MOSS, SRA, etc;
• Liases with Agency Security Focal Points to ensure update of staff information.

Assists in preparation of Quarterly Mandatory returns and yearly reports

• Provides support for the preparation of quarterly Briefing Notes;
• Assists in preparation of quarterly incident report;
• Ensures accuracy of data in all reports preparation;
• Provides support in update and yearly preparation of incidents affecting UN staff.

Assists in compilation of security incidents lists for SMT/SCM/NGO's meetings

• Assists in compiling List of Incidents for Security Cell, NGO's and SMT Meetings;
• Ensures effective coordination and disemmination of information for the meetings.

Provides other finance and administrative supports as may be directed by the CSA/DSA

• Monitors attendance and leave matters for DSS staff;
• Provides all finance duties such as raising of vouchers, requisitions, etc using Atlas;
• Assists in all procurement and HR duties for DSS staff as the need arises;
• Maintains liasion with Agency Security Focal Points for effectiveness of DSS office.

Impact of Results The key results have an impact on the efficiency of the DSS office. Accurate analysis and presentation of information strengthens the capacity and promotes the image of UNDSS as security advisor to the United Nations Country Team. Incumbent's own initiative is decisive in results of work and timely finalization and has an impact on the accurate and timely implementation of the overall UN security programme at the country level.

Competencies

Corporate Competencies

• Demonstrates commitment to UNDSS's mission, vision and values;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Functional Competencies: Knowledge Management and Learning

• Shares knowledge and experience;
• Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills;
• Keeps abreast of new occupational/professional developments;
• Contributes to the learning of colleagues.

Development and Operational Effectiveness

• Ability to perform a broad range of activities aimed at effective and efficient functioning of UNDSS office, including data/ schedule management, maintenance of protocol, information dissemination, flow and management.
• Confidentiality;
• Ability to provide input to business processes re-engineering, elaboration and implementation of new data management systems.

Leadership and Self-Management

• Focuses on result for the client and responds positively to feedback;
• Consistently approaches work with energy and a positive, constructive attitude;
• Remains calm, in control and good humored even under pressure;
• Demonstrates openness to change and ability to manage complexities.

Communications

• Proven and sustained communication (verbal and written) skills;
• Listens to others, correctly interprets messages from others and responds appropriately;
• Good communicator.

Creativity

• Actively seeks to improve services and delivery time;
• Demonstrates resourcefulness by finding new solutions to address operational problems;
• Promote and persuade others to consider new ideas.

Teamwork

• Works collaboratively with colleagues to achieve organizational goals;
• Builds consensus for task purpose and direction with fellow staff members;
• Solicits input by genuinely valuing others' ideas and expertise and is willing to learn from others.

Core Values:

• Integrity: Ability to work honestly, openly, impartially and in accordance with the values of the United Nations;
• Professionalism: An ability to work in a calm, competent and committed manner; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
• Respect for Diversity: An ability to work effectively, respectfully, and inclusively with people from different backgrounds and with different perspectives. Proven interpersonal skills and the ability to listen and work in a multi-cultural, multi-ethnic environment.

Required Skills and Experience

Education:

• Higher National Diploma required. Bachelor of Sciences in Secretarial Administration is desirable.

Experience:

• Minimum 6 years of progressively responsible secretarial, administrative, programme experience is required at the national or international level;
• Experience in the usage of computers and office software packages (MS Word, Excel, PowerPoint, etc);
• Prior experience with the UN system or an international NGO is desirable;
• Experience in the usage of ATLAS (Finance Application Access Module) will be an advantage;
• Knowledge of UN Security System and Management will be of distinct advantage.

Language Requirements:

• Fluency in written and spoken English is essential;
• Working knowledge of any of the three Nigerian major languages would be an advantage.

The UN is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

More Info and Application

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Job: UN HOUSE ADMINISTRATIVE ASSOCIATE

Location : Abuja, NIGERIA

Application Deadline : 03-Dec-13

Type of Contract : FTA Local

Post Level : GS-7

Languages Required : English

Duration of Initial Contract : Initial duration of one year

Background

Under the close supervision of the UN House Manager, the UN House Administrative Associate assists in the management of all administrative services of the UN Common Services in the UN House and other UN Common premises. The UN House Administrative Associate demonstrates a client-oriented approach, tact and ability to work with people of different national and cultural backgrounds. The post is funded by the Cost Shared Budget and the contract is limited to UN Common Services,

Duties and Responsibilities

Summary of Key Functions :

• Maintains an overview of the Common Services activities and ensure timely administrative support.
• Assist in Monitoring the Compliance of all Operational Systems and Procedures.
• Exercise control and administration of Common Services expendable and non-expendable properties.
• Supervision of UN House Mail Room, Meeting Rooms, Car Parks, Internal & External Cleaning.
• Review of telecommunications systems and services periodically.
• Prepares correspondences, reports, evaluations and justifications on general administrative or specialized tasks.
• Keeps supervisor aware of potential problems areas for immediate solution

Maintains an Overview of the Common Services activities and ensures timely administrative support focusing on achievements of the following results:

• Provides effective response to general and specialized work.
• Assigns work to general services staff to meet functional requirements.
• Monitors work of outsourced contractors/suppliers.
• Completes job orders for interior and exterior of common areas
• Takes proactive steps for maintenance of equipment and facilities in the UN House & other UN Common premises

Ensures control and administration of Common Services expendable and non-expendable properties focusing on achievement of the following results:

• Initiates timely actions for replacement/procurement of both expendable and non-expendable properties.
• Develops procurement plans for both expendable and non-expendable properties.
• Prepares and submits quarterly reports of expendable and non-expendable properties to the UN House Manager.
• Prepares bi-annual reports on non-expendable properties (UN Properties & Government donated properties.
• Puts in place appropriate monitoring/tracking system for all non-expendable properties.

Ensures compliance with all operational systems and procedures focusing on achievement of the following results:

• Assists in putting in place relevant internal check systems for common services and facilities.
• Provide accurate information and reports to the UN House Manager on breach of operational systems and procedures

Ensures efficient and effective supervision of UN House Mail Room/Registry, Meeting & Conferences Rooms, Car Park, Internal & External Cleaning focusing on achievement of the following results:

• Proper screening/collection of all mails from the Security Guard Post.
• Prompt dispatch of all mails to the agencies mail boxes in the mail room.
• Proper receipt and closure of Diplomatic pouches by the authorized officials.
• Prompt allocation of meeting/conference rooms & supervision of sitting arrangements for meeting.
• Maintains orderliness, cleanliness and adequate security at the car parks.
• Pays special attention to internal and external cleanliness of UN House & other Common premises

Ensures review of telecommunications systems and services periodically focusing on achievement of the following results:

• Functionality of PABX and other telecommunication equipment at all time.
• Generations of PABX bills and comparison of same with the Service Providers bills.
• Prompt payment of bills to the Service Providers.
• Distribution and recovery of shared common charges with all the agencies

Ensures preparation of correspondences, reports, evaluations and justifications on general administrative or specialized tasks focusing on achievement of the following results:

• Draft letters, memo, reports and taking minutes of meetings.
• Participate in evaluations of EOI, RFP, ITB etc.
• Draft justifications for waivers where necessary for procurement of services and goods

Ensures Supervisor is aware of potential problems areas for immediate solution focusing on achievement of the following results:

• Provides timely information on problems areas.
• Proposes to the House Managers solutions to deal with problems

Impact of Results

• Decides on adequate and appropriate use of supplies.
• Ensures that services and maintenance of premises are in accordance with organizational standards, rules and regulations and as per contractual arrangements.

Competencies

Functional Competencies: Building Strategic Partnerships Maintaining information and databases

• Analyzes general information and selects materials in support of partnership building initiatives
• Maintains databases of donor information

Promoting Organizational Learning and Knowledge Sharing Basic research and analysis

• Researches best practices and poses new, more effective ways of doing things
• Documents innovative strategies and new approaches
• Identifies and communicates opportunities to promote learning and knowledge sharing

Job Knowledge/Technical Expertise Fundamental knowledge of processes, methods and procedures

• Understands the main processes and methods of work regarding to the position
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
• Identifies new and better approaches to work processes and incorporates same in own work
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning
• Demonstrates good knowledge of information technology and applies it in work assignments

Promoting Organizational Change and Development Presentation of information on best practices in organizational change

• Documents ‘best practices' in organizational change and development within and outside the UN system
• Demonstrates ability to identify problems and proposes solutions

Design and Implementation of Management Systems Data gathering and implementation of management systems

• Uses information/databases/other management systems
• Provides inputs to the development of simple system components
• Makes recommendations related to work procedures and implementation of management systems

Client Orientation Maintains effective client relationships

• Reports to internal and external clients in a timely and appropriate fashion
• Organizes and prioritizes work schedule to meet client needs and deadlines
• Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
• Responds to client needs promptly

Promoting Accountability and Results-Based Management Gathering and disseminating information

• Gathers and disseminates information on best practice in accountability and results-based management systems
• Prepares timely inputs to reports
• Maintains databases

Core Competencies:

• Demonstrating/safeguarding ethics and integrity
• Demonstrate corporate knowledge and sound judgment
• Self-development, initiative-taking
• Acting as a team player and facilitating team work
• Facilitating and encouraging open communication in the team, communicating effectively
• Creating synergies through self-control
• Managing conflict
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
• Informed and transparent decision making

Required Skills and Experience

Education:

• Secondary education. Certification in Administration. University Degree in Business, Finance or Public Administration desirable, but it is not a requirement.

Experience:

• 7 years of relevant experience in administration or programme support service. Experience in the usage of computers and office software packages (MS Word, Excel, etc.). Experience in handling of web-based management systems.

Language Requirements:

• Fluency in the UN and national language of the duty station

Fluency in written and spoken English is required. Working knowledge of the language spoken in the duty station is highly desirable, but is not a requirement. The UN is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

More Info and Application

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Job: Principal Investment Officer

Location: Abuja, Nigeria
Closing Date: Tuesday, 03 December 2013

Background / General description

The International Finance Corporation (IFC), the private sector investment arm of the World Bank Group, is one of the leading investors and lenders in emerging markets. The mission of IFC is to promote sustainable private sector investment in developing countries, helping to reduce poverty and improve people's lives. IFC finances private sector investments in the developing world, mobilizes capital in the international financial markets, helps clients improve social and environmental sustainability, and provides technical assistance and advice to governments and businesses. The IFC is building up specialized capacity in Public-Private Partnerships (PPPs), in order to work closely with Governments, the World Bank, and private investors to expand the flow of bankable infrastructure projects in the region. IFC is therefore seeking to recruit a highly qualified specialist in this area to support greater PPP development.

Duties and Accountabilities

The responsibilities of the PPP Specialist include but are not limited to:

- Work closely with the World Bank and member governments to identify potential areas for using PPPs to expand availability and quality of infrastructure services in SSA

- Develop, again in conjunction with the World Bank and member governments, PPPs opportunities into bankable transactions

- Integration of commercial, public policy, and environmental and social considerations into prospective investments - Work across all the infrastructure sectors, including traditional infrastructure sectors, to ensure projects pursued have a transformational effect;

- Lead negotiations for infrastructure project documents, including Term Sheets, Shareholder Agreements, and infrastructure specific project documentation;

- Build and maintain strong relationships with local/regional/global infrastructure companies, banking and multilateral partners, suppliers and government officials to further develop the sector, to build consensus around project proposals and develop bankable projects;

- Collaborate in developing sector and/or regional strategies and support related promotion work, including targeting potential project development investments and policy advisory work

- Lead and manage project teams, mentor and develop junior staff;

- Share knowledge on PPPs and infrastructure development in SSA with IFC colleagues on a global basis

Selection Criteria

- MBA or equivalent qualification

- At least 12 years of investment and industry experience, and a proven track record in originating, structuring, managing and closing complex private and PPP infrastructure transaction in challenging emerging environments, including in Africa

- Ability to interact directly and independently with senior government officials

- Experience working with investors, including sovereign wealth funds, private investors, and IFIs

- Experience in private equity, with an emphasis on infrastructure

- Deep knowledge of the infrastructure sectors and their main players, particularly in Sub Saharan Africa

- Clear understanding of both motivations and requirements of commercial investors, and of public policy considerations involved in the private delivery of infrastructure services

- Ability to Lead large teams and complex initiatives

- Robust organizational skills

- Commitment to the World Bank Group and IFC's mission, strategy and values

- Motivation to support development in Sub-Saharan Africa

- Excellent relationship management skills

- Strong interpersonal skills, ability to interact effectively with clients and colleagues from various cultural backgrounds

- Results oriented and strong client focus.

- Comfortable working in an environment with a high degree of complexity

-Excellent communication skills in English For Corporate information, please visit www.ifc.org.

Please be aware that only selected candidates will be contacted.

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Job: NATIONAL PROJECT OFFICER – LIAISON OFFICER

Location :

Abuja, NIGERIA

Application Deadline :

28-Nov-13

Type of Contract :

Service Contract

Post Level :

SB-5

Languages Required :

English

Duration of Initial Contract :

Initial duration of one year

Background

This position is with the United Nations Office on Drugs and Crime (UNODC) Country Office in Nigeria (CONIG). Working under the overall guidance of the UNODC Country Representative and under the direct supervision of the Project Coordinator, the incumbent will assist in the general operations and execution of the project's activities as a liaison officer based in Abuja, providing direct support to the project team based in Lagos, and to project key beneficiaries with Headquarters in Abuja.

Duties and Responsibilities

The incumbent will carry out the following tasks:

• Provide support to the Project Coordinator and other members of the project team based in Lagos.
• Facilitate the smooth implementation of project activities in Abuja;
• Implement specified project activities in accordance with approved annual costed work plans jointly formulated with project beneficiaries;
• Provide expert advice and guidance to beneficiary institutions with respect to legislation reform, institutions building, inter-agency operational and institutional collaboration, and policy formulation in relation to drug control.
• Identify, draft terms of reference and engage experts for support project activities;
• Coordinate and liaise regularly on project activities and implementation with UNODC Headquarters in Vienna, relevant national and international institutions, UNODC field offices, and designated project Focal Points and other senior professionals of participating drug control institutions and CSOs/NGOs;
• Develop, maintain, and intensify contacts with Government institutions and authorities, local representatives of other United Nations organizations, NGOs, civil society organizations, resource persons and the media regarding project activities;
• Support the preparation, finalisation, adoption, and implementation of policies/strategies on drug control;
• Prepare and deliver all necessary financial and operational revisions and reports;
• Lead the Abuja based project support staff;
• Perform other related duties as assigned.

Competencies

Professionalism:

• A firm knowledge of project implementation and management;
• Knowledge of, and specialization in understanding of theories, concepts and approaches relevant to anti-corruption, good governance or rule of law;
• Very good research and analytical skills;
• Expert knowledge of anti-corruption institutions, policies and legislations reforms, and existing gaps;
• Fully knowledgeable of programme management cycle, including monitoring and evaluation tools;
• Knowledgeable of best practices as regards monitoring and reporting on results, in particular as regards policy formulation and institutional strengthening;
• Ability to identify and contribute to the solution of problems/issues;
• Shows pride in work and in achievements;
• Is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
• Is motivated by professional rather than personal concerns;
• Shows persistence when faced with difficult problems or challenges;
• Remains calm in stressful situations;
• Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning & Organizing:

• Able to establish priorities and to plan, coordinate and monitor work while prioritizing competing demands;
• Able to work on tight deadlines;
• Knows how to develop clear goals that are consistent with agreed strategies;
• Foresees risks and allows for contingencies when planning;
• Monitors and adjusts plans and projects as necessary;
• Uses time efficiently.

Communication:

• Proven ability to write in a clear and concise manner and to communicate effectively, including ability to prepare reports, make presentations in a variety of fora;
• Ability to conduct presentations by clearly formulating positions on issues, articulating options concisely, conveying maximum necessary information, and making and defending recommendations;
• Possesses excellent drafting and communication skills with proven ability to write in a clear and concise manner and to match style and format to audience.

Teamwork:

• Proven interpersonal skills and ability to establish, lead, and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity;
• Works collaboratively with colleagues within and outside of UNODC to achieve organizational goals;
• Solicits input by genuinely valuing others' ideas and expertise;
• Is willing to learn from others; places team agenda before personal agenda;
• Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Accountability:

• Takes ownership of all responsibilities and honours commitments;
• Delivers outputs for which one has responsibility within prescribed time, cost and quality standards;
• Operates in compliance with organizational regulations and rules;
• Supports subordinates, provides oversight and takes responsibility for delegated assignments;
• Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Networking:

• Ability to form and support cooperation networks among a large array of partners, especially the ACAs.

Required Skills and Experience

Education:

• Advanced university degree (Master's degree) in law, criminology, public or business administration, social sciences or other related areas including drug control, law enforcement, or criminal justice.

Experience:

• At least 8 years of progressively responsible professional experience in drug control, legal works, policy formulation, law enforcement, or institution building;
• At least three years progressively responsible experience in project implementation and management preferably in the public sector or international civil service environment;
• Proven experience and knowledge of the Nigerian drug control policy, institutional, and legislative frameworks;
• Work experience in the United Nations System or European Union funded projects would be an asset. Experience in the usage of computers and office software packages.

Languages:

• English and French are the working languages of the United Nations Secretariat;
• For the post advertised, fluency in English (both oral and written) is required;
• knowledge of other UN official languages is an asset.

The United Nations is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

More Info and Application

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