Location :
Brasília, BRAZIL
Application Deadline :
08-Dec-13
Type of Contract :
Service Contract
Post Level :
SB-3
Languages Required :
English Portuguese
Background
Under the guidance and direct supervisor, the HR Analyst, the HR Services Assistant provides HR services ensuring high quality, accuracy, and consistency of work. The HR Assistant promotes a client-oriented and consistent with rules and regulations approach in the Unit. The HR Assistant works in close collaboration with the operations, programme and projects' staff in the CO and UNDP HQs staff to exchange information and ensure consistent service delivery.
Duties and Responsibilities
Summary of Key Functions:
- Implementation of HR strategies
- Implementation of HR services
- Support to staff career management and career development
- Support to UN-related surveys
- Support to knowledge building and knowledge sharing
1. Ensures implementation of HR strategies focusing on achievement of the following results:
Full compliance of HR processes and records with UN/UNDP rules, regulations, policies and strategies.
Input to the CO business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor and office management.
2. Implements HR services focusing on achievement of the following results:
Preparation of draft job descriptions, vacancy announcements, compiling matrixes, performing functions of Secretary in interview panels, contribute in interviews panels including Service Contract's process, drafting exams and tests..
Draft R&S, personnel administration and learning reports.
Provide information for cost-recovery bills for HR services provided by UNDP to other Agencies.
Support the process to create/update positions and the job evaluation and classification process
Absence Processor and draft contracts (FTA, TA, SC) if necessary
Tracking of all transactions related to hiring, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas.
Maintenance of the CO staffing table.
Collection of background information for submissions to the CRP
Update of the CO rosters.
Maintenance of proper filing system for HR records and documents.
Provision of information for cost-recovery bills in Atlas for HR services provided by UNDP to other Agencies.
5. Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
Participation in the trainings for the operations/projects staff on HR.
Contribution to knowledge networks and communities of practice.
4. Ensures conduct of UN-related surveys focusing on achievement of the following results:
Collection of information for comprehensive and interim local salary, participation in the work of LSSC, hardship and place-to-place surveys.
3. Ensures proper support to Learning activities, staff performance management and career development focusing on achievement of the following results:
Provision of background information to Committees.
Provision of background information for drafting Whole Office Learning plan and individual learning plans.
Active support to the implementation learning programmes.
Support to disseminate the use of the Learning Management System
>The key results have an impact on the execution of the CO HR services in terms of quality and accuracy of work completed. Accurate data entry and presentation of financial information and client-oriented approach enhances UNDP capability in the HR management.
Competencies
Functional Competencies:
> Building Strategic Partnerships
Level 1.1: Maintaining information and databases
Analyzes general information and selects materials in support of partnership building initiatives
> Promoting Organizational Learning and Knowledge Sharing
Level 1.1: Basic research and analysis
Researches best practices and poses new, more effective ways of doing things
> Job Knowledge/Technical Expertise
Level 1.1: Fundamental knowledge of processes, methods and procedures
Understands the main processes and methods of work regarding to the position
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
Strives to keep job knowledge up-to-date through self-directed study and other means of learning
Demonstrates good knowledge of information technology and applies it in work assignments
>Promoting Organizational Change and Development
Level 1.1: Presentation of information on best practices in organizational change
Demonstrates ability to identify problems and proposes solutions
>Design and Implementation of Management Systems
Level 1.1: Data gathering and implementation of management systems
Uses information/databases/other management systems
> Client Orientation
Level 1.1: Maintains effective client relationships
Reports to internal and external clients in a timely and appropriate fashion
Organizes and prioritizes work schedule to meet client needs and deadlines
> Promoting Accountability and Results-Based Management
Level 1.1: Gathering and disseminating information
Gathers and disseminates information on best practice in accountability and results-based management systems
Core Competencies:
Demonstrating/safeguarding ethics and integrity
Demonstrate corporate knowledge and sound judgment
Self-development, initiative-taking
Acting as a team player and facilitating team work
Facilitating and encouraging open communication in the team, communicating effectively
Creating synergies through self-control
Managing conflict
Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
Informed and transparent decision making
Required Skills and Experience
Education:
Secondary Education. University Degree in Administration or other related is desirable, but it is not a requirement.
Experience: 4 years of relevant HR activities experience is required at the national or international level.
Experience in HR area in international organization will be considered as an asset.
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems.
Language Requirements:
Fluency in Portuguese. Working knowledge in English. Working knowledge in Spanish is desirable.
>>> SUBMISSION OF APPLICATIONS <<<
The candidate must have Brazilian Nationality or be legally authorized to work in the country;
Detailed information about work experiences and application letter (stating desired remuneration) must be included.
Click 'Apply Now'. After filling the fields and clicking in 'Submit Application', you MUST attach in the next page (upload resume) the UNDP Personal History Form - P11 (instead of your CV). The P11 can be found in: http://www.pnud.org.br/arquivos/p11.doc
Only applications made on UNDP Personal History Form - P11 and submitted on time in the UNDP Jobs System will be examined.
All applications will be treated with the strictest confidence. Due to the volume of applications received, receipt of applications cannot be acknowledged individually. Only short-listed applicants will be contacted.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
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