Organization Name
Office for Democratic Institutions and Human Rights (ODIHR), Common Services
Location
Warsaw,PL
Grade
P5
Closing Date of application
02-12-2013
No. of Posts
1
Background
The Office for Democratic Institutions and Human Rights (ODIHR) is the principal institution of the OSCE responsible for the human dimension. ODIHR is active throughout the OSCE area in the fields of election observation, democratic development, human rights, tolerance and non-discrimination, and the rule of law. ODIHR's assistance projects and other activities are implemented in participating States in accordance with ODIHR's mandate.
Tasks and Responsibilities
Under the overall guidance of the Director of ODIHR and supervision of the First Deputy Director of ODIHR, also having a functional reporting line to the OSCE Secretary General in the latter's capacity as the Chief Administrative Officer of the OSCE, the incumbent, within delegated authority, performs the following duties:
Overall planning, development, management and delivery of administrative and logistic support required by the Office in fulfilling its mandate;
Ensuring that effective management policies and practices in accordance with the OSCE Common Management Regulatory System (CRMS) are in place and implemented in the Office to facilitate efficient use of the Institution's human, financial, IT and material resources;
Managing over 45 staff and the budget for Common Services; integrating and co-ordinating the work of budget, finance, procurement, logistics and security, general services, human resource management, information technology and communication services; documents and records management;
- Advising programme managers on administrative policies and the management of financial, human and material resources, ensuring their budget proposals are in compliance with the administrative standards;
- Ensuring human resources practices and institutional values such as gender equality are taken into account in the recruitment and administration of staff and that Staff Regulations and Rules are adhered to;
- Implementing materials management policy in accordance with OSCE standards and practices;
- Ensuring information technology and communications resources are in place and utilization and maintainance are in accordance with the OSCE standards;
- Implementing the records and documents management system of the Organization in compliance with OSCE standards;
Monitoring and controlling the financial performance of the Institution;
Acting as principal adviser to the Director and First Deputy Director on all administrative and support aspects of the Institution's programmatic activities;
Acting as the Office focal point for the co-ordination of administrative support and oversight with the OSCE Secretariat;
Liaising with local authorities on administrative issues pertinent to the Institution.
Necessary Qualifications
- Advanced university degree in public administration, business management, law or other relevant fields, specialization and/or experience in financial management would be an asset;
- A minimum of fifteen years of progressively responsible professional experience at a senior management and policy-making level in an international and/or multinational environment;
- Proven record of effective administrative, operational leadership and management skills;
- Strong communication, team building skills;
- Excellent analytical skills and a proactive approach to problem solving;
- Computer literacy with experience in MS Office software and ERP systems, particularly Oracle;
- Flexibility and ability to work under pressure and within limited time frames;
- Professional fluency in English, with excellent drafting ability; working knowledge of other OSCE languages, especially Polish would be desirable;
- Demonstrated ability and willingness to work as a member of a team, with people of different backgrounds, while maintaining impartiality and objectivity;
- Gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities.
Remuneration Package
Monthly remuneration, subject to social security deductions, is approximately EUR 7,070 (single rate) and approximately EUR 7,606 (dependency rate).
OSCE salaries are exempt from taxation in Poland.
Social security will include participation in the Vanbreda International medical insurance scheme and OSCE Provident Fund maintained by the OSCE. The Organization contributes an amount equivalent to 15% of the employee's salary to this Fund and the employee contributes 7.5%. Other allowances and benefits are similar to those offered under the United Nations Common System.
Appointments are normally made at step 1 of the applicable OSCE salary scale. At the discretion of the appointing authority a higher step may be approved up to a maximum of step 3 subject to specific conditions.
How To Apply
If you wish to apply for this position, please use the OSCE's online application link found under
http://www.osce.org/employment
.
The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
Only shortlisted applicants will be contacted.
Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see
http://www.osce.org/who/83
.
The OSCE is committed to achieving a better balance of women and men within the Organization. Female candidates are particularly encouraged to apply.
The OSCE is a non-career organization committed to the principle of staff rotation, therefore the maximum period of service in this post is 5 years.
Please be aware that the OSCE does not request payment at any stage of the application and review process.
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