Department/ Office
Field Missions
Duty Station
Field Locations
Posting Period
12 November 2013-12 December 2013
Job Opening number
13-LOG-FMADFS-31712-P-Field Locations (M)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organizational Setting and Reporting
These positions are located in field missions of Peace Operations. The Movement Control Assistant at this level usually reports to a senior Movement Control Officer or a Unit Chief.
Responsibilities
Within delegated authority, the Movement Control Assistant will carry out the following duties: (These duties are generic, and may not be performed by all Movement Control Assistants)
Develops passenger and cargo load plans.
Supervises administrative and loading staff to ensure instructions, regulations, security and safety measures are enforced.
Assures dangerous goods are transported in accordance with applicable international Dangerous Goods Regulations.
Manages and coordinates shipments including customs clearance, specifying carriers, routes of movement, transit times and service levels.
Facilitates contacts with port authority and local authorities responsible for travel-related, immigration and customs issues.
Assists with the planning and execution of military and police contingent movements.
Liaises and coordinates with contingent/police personnel for military and police contingent movements.
Drafts Movement Orders.
Collects movement information and defines requirements.
Coordinates the Daily Flight Schedule with Air Operations in order to meet passenger and cargo requirements.
Coordinates non scheduled mission flights.
Prepares operational reports and related statistical data.
Reviews and distributes manifests.
Maintains contact with other UN Agencies, NGOs, and Government Offices in regards to their travel requirements on Mission air assists.
Provides Multi-modal movement control support to the sector.
Plans, prioritizes, coordinates and monitors movement tasks and responsibilities in the sector.
Allocates and delegates tasks as required to each Movcon element in the Sector.
Provides assistance to Travel, Procurement and Logistics Units/Sections.
Performs other duties as required.
Work implies frequent interaction with the following:
Staff of the work section and Travel and Air Operations staff.
Procurement and Logistics Staff.
Financial, administrative and personnel officers within the mission, including the Sectors and Regions.
Local Authorities, other UN Agencies and NGOs.
Results expected:
A well-organized and efficient Movement Control Unit capable of arranging the safe and efficient transportation, to and from the field mission, of both civilian and military personnel as well as equipment and goods. The planning, coordination and monitoring of multiple passenger and baggage/cargo movement activities simultaneously in an effective and timely manner. The provision of timely and well explained information on aviation safety requirements and related UN rules, regulations and safety procedures, flight schedules and travel bookings to field mission staff.
Competencies
Core Competencies:
Professionalism:
Sound knowledge of all forms of transport. Thorough knowledge of movement control related procedures and safety requirements; knowledge of aviation related rules and regulations including aviation safety procedures; ability to work independently in managing difficult and time sensitive situations as well as conflicting priorities; proven analytical and evaluative skills. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Teamwork:
Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning & Organizing:
Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Education
High school or equivalent diploma is required. Technical or vocational certificate in movement control, multi-modal transportation, airline operations, logistics management or a related field.
Work Experience
At least eight years of progressively responsible experience in movement control, freight forwarding, airline operations, logistics management or a related field.
Languages
Fluency in spoken and written English is required. Knowledge of French is desirable. Knowledge of another UN language is an advantage and sometimes a requirement. Fluency in the local language may be essential.
Assessment Method
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special Notice
The United Nation Secretariat maintains rosters of qualified and available candidates to fill anticipated job openings in peacekeeping operations, special political missions, and other field operations.
The purpose of this job opening is to generate a list of qualified candidates for inclusion in the roster.
The entire assessment process takes an average of six months; all applicants will be notified in writing of the outcome of their application (whether successful or unsuccessful) within 14 days of the conclusion of the process. Successful candidates will be placed on the roster and subsequently will be invited to apply for field mission vacancies open only to roster members. Roster membership does not guarantee selection.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.
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