Job: MIS OFFICER, UPAZILA GOVERNANCE PROJECT (ONLY BNAGLADESHI NATIONALS ARE ELIGIBLE TO APPLY)

Location : Dhaka, BANGLADESH

Application Deadline : 28-Nov-13

Type of Contract : Service Contract

Post Level : SB-3

Languages Required : English

Starting Date : (date when the selected candidate is expected to start) 01-Jan-2014

Duration of Initial Contract : One year

Expected Duration of Assignment :One year, renewable on an annual basis upon satisfactory performance and availability of funds

Background

The Upazila Governance Project (UZGP) is part of the overall programmatic framework for UNDP-UNCDF support to the Government of Bangladesh Local Governance reforms, supported by the European Union, and the Governments of Denmark and Switzerland. The UZGP is the product of the PA the UNDP implemented for the2009-2010 to address many of initial challenges of UZPs. The UZGP is an innovative initiative with four overarching themes.

• Firstly it will support the Government of Bangladesh to implement the governance reforms at Upazila (UZP) level that include the recently (re) established elected council at the middle tier of LGI Unit.
• Secondly it will demonstrate how the UZP can fulfill its development mandate for service delivery and leverage its comparative advantage in delivering development and services at the local level and accelerating the achievement of the MDGs – recognizing locally specific needs.
• Thirdly it will weave the UZP into a more holistic and integrated local governance framework in which the UPs, the line agencies and the UpazilaParishads complement one another, co-financing local development programs that are locally accountable.
• Finally it will support central government's capacity to monitor these local governance reforms and to develop a National Framework for Local Government Policy and Capacity Building For local government institutions (LGIs) and local level functionaries. To do this the UZGP will introduce following major innovations at the local level:

• A strong focus on local democracy and accountability is an objective in its own right. This will include the concerted use of a wide range of participatory mechanism and methods to strengthen the functioning of the UpazilaParishads. This is the focus of the first UZGP Output – which will cover all UZPs with a basic program of support and concentrate on some UZPs for more specific measures.
• The UZP will be an active and vibrant LG unit bringing all service providers at upazila level under the accountability framework of UZP and create a mechanism of participatory, democratic and accountable body corporate as envisioned in the Local Government (UZP) ACT 1998.
• The UZGP will introduce an effective local level planning and visionary service delivery system by bring all the government, non-government and private sector initiatives under a coordinated and integrated local level planning and management framework.
• The UZGP output introduces a pilot fiscal facility for the UpazilaParishad. These funds will enable the newly established councils to program activities co-financed with the Union Parishads and the line agencies at the local level, thus providing a ‘glue' that brings together currently disparate resources under local accountability, and enables the UZGP to further its development mandate – with a particular focus on MDGs acceleration. The UZGP will run for five years from 2011 to 2016 during which the pilot fiscal facility will be extended to at least 14 UZP and the main program will be expanded to the whole country, working through the office of the Divisions and Districts. Under the guidance and supervision of the Project Manager the MIS Officer will provide MIS services ensuring high quality, accuracy and consistency of work. The MIS Officer promotes a client-oriented approach consistent with UNDP and UNCDF rules and regulations. The MIS Officer will work in close collaboration with the Project Manager/Operation Manager/NPD and projects' staff with UNDP and UNCDF staff to exchange information and ensure consistent service delivery.

Duties and Responsibilities

1. Design MIS for Upazila Governance Project and for the MIE wing (in collaboration with other Local Governance advisers/officers); 2. Implement and maintain the MIS of the project and contribute to the preparation of MIS reports as required; 3. Preparation of monthly/quarterly/half yearly/yearly MIS reports; 4. Assist the Project Manager/Operation Manager in preparing other relevant reports; 5. Organize and conduct training on MIS for project and government staff; 6. Assist Project Manager/Operation Manager in the preparation of reports on the findings and lessons learned from project; 7. Provide input and update information related to local governance in UNDP, UNCDF and GOB website; 8. Assist Project Manager/Operation Manager in preparing monthly and quarterly reports on Upazila Governance Project progress based on MIS reports on project activities; 9. Support to prepare Issues Log and Risk Log for the project; 10. Prepare and maintain data base in LGD on the relevant information of UZGP;

Competencies

Corporate Competencies:

• Demonstrates integrity by modelling the UN's values and ethical standards
• Promotes the vision, mission, and strategic goals of UNDP and UNCDF
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
• Treats all people fairly without favouritism

Functional Competencies

• Have skill in designing MIS tools;
• Have significant skills in ICT, especially in the development of MIS software using database software (e.g. Access);
• Have expertise in analyzing data using statistical software;
• Have strong training & facilitation skills;
• Strong communication and IT skill

Knowledge Management and Learning

• In-depth knowledge on MIS, M&E and development issues with special focus on local governance;
• Excellent knowledge of monitoring and the application of methodology: Good understanding of capacity assessment methodologies; excellent ability to identify significant capacity building opportunities;
• Excellent communication skills (written and oral): Sensitivity to and responsiveness to all partners, Respectful and helpful relations with LGD, donors and project staffs.
• Ability to support implementation and monitoring of the Upazila Governance Project.
• Strong IT skills
• Ability to lead implementation of new systems (business side), and affect staff behavioural/ attitudinal change

Required Skills and Experience

Education: Bachelor's Degree preferably in Computer Science, Statistics, Economics, or any other discipline of Social Sciences; Experience:

• At least 5 years' experience in the design and implementation of MIS/ M&E in development projects implemented by national/international NGOs/UN bodies/ Government;
• Extensive knowledge & skills on the MS-ACCESS/other MIS software development.
• Skill in designing and implementation of Network based MIS incorporating both quantitative and qualitative data.
• Have extensive experience on report generation using computerized MIS
• Have experience to work with Government Officials and Local Government representatives
• Have sound knowledge on M&E system and Reporting structure. Language Requirements: Fluency in written and spoken Bangla and English.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

More Info and Application