Location :
Astana, KAZAKHSTAN
Application Deadline :
22-Nov-13
Type of Contract :
FTA Local
Post Level :
GS-2
Languages Required :
English Russian
Duration of Initial Contract :
12 months
Background
Under the overall guidance and supervision of the Operations Manager and direct supervision of Administrative Associate, the Driver provides reliable and safe driving services ensuring high accuracy of work. The Driver demonstrates a client-oriented approach, high sense of responsibility, courtesy, tact and the ability to work with people of different national and cultural backgrounds.
The Driver provides driving services to the operations and programme staff in the CO, Consultants and Experts and UN staff on mission.
Duties and Responsibilities
Summary of Key Functions:
-Provision of reliable and secure driving services
- Proper use of vehicle
- Day-to-day maintenance of the assigned vehicle
- Availability of documents/ supplies
- Ensures provision of reliable and secure driving services by a) driving office vehicles for the transport of authorized personnel and delivery and collection of mail, documents and other items and b) meeting official personnel and visitors at the airport, visa and customs formalities arrangement when required;
- Ensures cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle maintenance plans and reports, preparing, executing and periodically updating the registration and necessary documentation to allow the vehicle to comply with all relevant Kazakhstan and UN road vehicle laws;
- Ensures proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, car washing, etc.;
- Ensures availability of all the required documents/supplies including a) vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, necessary spare parts, b) all documentation on usage, maintenance and damage are kept in order and the driver's primary and secondary supervisors are informed on a monthly basis of all relevant information; c) UNDP driver will not transfer the keys from the UNDP vehicle without consent from primary supervisor to any other person; d) is responsible for the well-being and maintenance of the UNDP vehicle internally and externally; such that it is always clean and in full and effective working order;
- Ensures that all immediate actions required by rules and regulations are taken in case of involvement in accidents;
- Provides occasional assistance upon request of the Operations Manager and direct supervisor with handling of office supplies, furniture, etc.
Impact of Results The key results have an impact on the accurate, safe and timely execution of the CO services.
Competencies
Competencies and Critical Success Factors
Operational effectiveness Ability to perform a variety of repetitive and routine tasks and duties Ability to review data, identify and adjust discrepancies Ability to handle a large volume of work possibly under time constraints Good knowledge of administrative rules and regulations Ability to operate and maintain a variety of computerized business machines and office equipment in order to provide efficient delivery of service Ability to organize and complete multiple tasks by establishing priorities Demonstrates excellent knowledge of driving rules and regulations and skills in minor vehicle repair (for Drivers) Demonstrates excellent knowledge of protocol (for Drivers) Demonstrates excellent knowledge of security issues (for Drivers)
Managing data Collects and compiles data with speed and accuracy identifying what is relevant and discarding what is not, records it in an accessible manner and maintains data bases Thoroughly and methodically collects, verifies and records data demonstrating attention to detail and identifying and correcting errors on own initiative Transmits file data; creates and generate queries, reports and documents utilizing databases, spreadsheets, communications and other software packages with speed and accuracy Interprets data, draws conclusions and/or identifies patterns which support the work of others
Managing documents, correspondence and reports Creates, edits and presents information (queries, reports, documents) in visually pleasing, clear and presentable formats such as tables, forms, presentations, briefing notes/books and reports using advanced word processing and presentation functions and basic database and spreadsheet software Ability to produce accurate and well documented records conforming to the required standard
Planning, organizing and multi-tasking Organises and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships Plans, coordinates and organises workload while remaining aware of changing priorities and competing deadlines Demonstrates ability to quickly shift from one task to another to meet multiple support needs Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support Promoting learning and knowledge management/sharing is the responsibility of each staff member.
Required Skills and Experience
Education: Secondary Education. Valid Driver's license. Knowledge of driving rules and regulations and chauffeur courtesies. Skills in minor vehicle repair.
Experience: 4 years work experience as a driver; work experience in international organizations and state bodies as a driver is preferred; safe driving record; knowledge of driving rules and regulations and skills in minor vehicle repair. Good orientation skills within the city and region. Initiative and discretion.
Language Requirements: Fluency in Russian, knowledge of English is an asset.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
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