Department/ Office
United Nations Observer Group in India and Pakistan
Duty Station
ISLAMABAD
Posting Period
4 November 2013-19 November 2013
Job Opening number
13-ADM-UNMOGIP-31360-F-ISLAMABAD (M)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organizational Setting and Reporting
This position is located in peace operations. The incumbent will report to the Head of Mission / Chief Military Observer.
Responsibilities
Contributes to the implementation of the mission/office mandate by providing the necessary managerial, logistical and administrative support required for the fulfillment of the mandate, including such areas as budget, finance, human resources management, logistics, communications, transport, air operations, etc.
Certifies mission expenditure.
Advises the Head of Office/Mission on all matters pertaining to administrative and logistical support.
Plans, organizes, implements, manages and oversees the activities of all administrative and logistical support operations.
Provides effective management of human, financial and material resources of the mission.
Identifies broad strategies required for the development and implementation of the mission support's work programme.
Ensures development, preparation, coordination and monitoring of overall work plans, strategies and programmes for the support activities of the mission and takes the lead in securing the required human and financial resources for the mission.
Establishes a set of sound policies, procedures, practices, standards and tools that are consistent with UN regulations, rules, policies and practice in order to ensure proper budget, accounting, financial and human resources management and control.
Liaises, negotiates and coordinates with national authorities with respect to administrative and logistical matters.
Ensures cooperation and integration of administrative and logistical resources with military, civilian police and other substantive elements of the mission as required.
Provides guidance, support and supervision to senior administrative and logistics support staff as well as audit and evaluation services, as appropriate.
Ensures the provision of guidance, performance evaluation, supervision and mentoring to all administrative support and other staff in the areas of his/her responsibility.
Maintains good order and discipline of staff under his/her overall supervision.
Represents the mission before legislative bodies, providing information and clarification in support of budget proposals.
Represents the mission support component at meetings, protocol and ceremonial occasions, military parades, etc. Performs related duties as may be required by the Head of Mission or DPKO, e.g., provides briefing to visiting senior officials on mission, administrative and technical support activities, etc.
Performs other related work as required.
Competencies
Core Competencies:
Professionalism:
Proven in-depth knowledge in the administrative management (to include business planning, work programming, budgeting, financial management and human resources management, etc.) of large, diverse and complex programmes and operations, and demonstrated ability to apply this expertise in the context of a UN peacekeeping operation. Proven conceptual and strategic analytical skills. Demonstrated capacity for intellectual leadership and ability to analyze and evaluate critical matters pertaining to a broad spectrum of human resources, financial, and administrative matters. Demonstrated capacity for original and creative thinking, independent judgment and discretion in advising management and applying technical expertise to resolve complex and/or sensitive issues. Strong negotiation and conflict-resolution skills and ability to influence others to reach agreement on difficult issues. Ability to produce and/or ensure preparation of major reports. Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Communication:
Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Planning & Organizing:
Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently
Managerial Competencies:
Leadership:
Serves as a role model that other people want to follow. Empowers others to translate vision into results. Is proactive in developing strategies to accomplish objectives. Establishes and maintains relationships with a broad range of people to understand needs and gain support. Anticipates and resolves conflicts by pursuing mutually agreeable solutions. Drives for change and improvement; does not accept the status quo. Shows the courage to take unpopular stands
Judgement/ Decision-making:
Identifies the key issues in a complex situation, and comes to the heart of the problem quickly. Gathers relevant information before making a decision. Considers positive and negative impacts of decisions prior to making them. Takes decisions with an eye to the impact on others and on the Organization. Proposes a course of action or makes a recommendation based on all available information. Checks assumptions against facts. Determines that the actions proposed will satisfy the expressed and underlying needs for the decision. Makes tough decisions when necessary
Education
Advanced university degree (Masters or equivalent) in business or public administration, human resources management, finance, accounting, or related area. A first-level university degree in combination with additional two years of qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of ten years experience in administration, human resources, budget, logistics, information technology, communication or related field.
Languages
English and French are the working languages of the UN Secretariat. For this advertised post, fluency in English, (both oral and written) is required; knowledge of the other is desirable. Knowledge of another UN official language is an advantage
Assessment Method
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special Notice
This 'Recruit from Roster' job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.
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