Location: Sana'a, Yemen
Closing Date: Tuesday, 10 December 2013
Closing Date: Tuesday, 10 December 2013
OPEN TO INTERNAL AND NON-REPRESENTED MEMBER STATES CANDIDATES
Position Title: Administrative and Finance Officer
Duty Station: Sana'a, Yemen
Classification: Official, Grade: Equiv. P1
Type of Appointment: Special Short Term, six months with possibility of extension
Estimated Start Date: As soon as possible
Closing Date: December 10, 2013
Reference Code: SVN 2013/57 (O) - INT
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. IOM has a proactive recruitment policy to increase the representation of nationals of nonrepresented member states. Qualified applicants from the following countries will be favorably considered:
Algeria, Angola, Antigua and Barbuda, Bahamas, Belize, Benin, Cambodia, Cape Verde, Cameroon, Central African Republic, Comoros, Cyprus, Czech Republic, Djibouti, El Salvador, Gabon, Gambia, Guyana, Holy See, Israel, Jamaica, Kyrgyzstan, Lesotho, Libya, Luxembourg, Madagascar, Maldives, Malta, Montenegro, Micronesia, Mongolia, Namibia, Nauru, Niger, Nigeria, Papua New Guinea, Paraguay, Republic of Congo, Rwanda, Saint Vincent and the Grenadines, Seychelles, Slovenia, Somalia, South Sudan, Suriname, Swaziland, Timor Leste, Togo, Trinidad and Tobago, Vanuatu, Venezuela, Vietnam, Yemen Applications from qualified female candidates are especially encouraged.
Context:
Under the overall supervision of the IOM Chief of Mission (CoM) in Yemen and the direct supervision of the Resources Management Officer (RMO) in Sana'a, the Administrative & Finance Officer is responsible and accountable for the day-to-day administrative and treasury functions of IOM Yemen.
Core Functions / Responsibilities:
- Perform PRISM related treasury functions, posting of bank entries and Cashbooks of Aden and Haradh sub-offices. Coordinate reconciliation of bank entries with the Resource Management Officer.
- Disbursement of Travel and Operational advances to staff.
- Clearing of Travel and Operational advances from Staff vendor accounts, ensuring that the supporting documentation is both accurate and satisfactory - alerting RMO to any discrepancies or inconsistencies and suggesting potential action.
- Preparing Payment Vouchers, ensuring that the correct supporting documentation is attached and appropriate authorizations received. Ensuring that payments are made only against authorized payment vouchers.
- Undertake a physical cash count on a monthly basis (or as often as required by RMO) and preparation of Cash Certificates for verification by the RMO.
- Manage Cash Requests from Sub-Offices ensuring that the cash is disbursed in a timely fashion to meet their operational requirements.
- Settlement of Travel Expense Claims ensuring that supporting documentation is sufficient and appropriate.
- Requesting and coordinating Travel Permits and Visas for staff and TDY'ers.
- Liaise with other IOM offices is applicable.
- Reconciliation of Monthly Statements/invoices from suppliers for movement operations – ensuring that the correct WBS / Vendor details are provided for staff and other operations movements.
- Calculation of Staff Allowances such as DSA and Hazard Pay.
- Maintain International Staff Attendance Records.
- Ensuring that UN ID cards of staff in Sana'a and sub-offices are renewed on time.
- Reconciliation of Monthly Fuel Reports for Sana'a and sub-offices.
- Perform such other duties that may be assigned.
Required Competencies Behavioural
- takes responsibility and manages constructive criticism;
- works effectively with all clients and stakeholders;
- promotes continuous learning; communicates clearly;
- takes initiative and drives high levels of performance management;
- plans work, anticipates risks, and sets goals within area of responsibility;
- displays mastery of subject matter;
- contributes to a collegial team environment;
- incorporates genderrelated needs, perspectives, and concerns, and promotes equal gender participation;
- displays awareness of relevant technological solutions; j) works with internal and external stakeholders to meet resource needs of IOM. Technical
- effectively applies knowledge of relevant financial disciplines;
- develops / follows internal control procedures to prevent fraud and mismanagement;
- ensures application of institutional financial policies and guidelines;
- advocates incorporation of financial considerations into processes and procedures.
Required Qualifications and Experience
a) completed advance university degree from an accredited academic institution preferably in Accounting, Business Administration and a professional qualification with an accounting or financial orientation;
- two yeas of relevant professional experience for candidates holding a first level university degree in finance, accounting and administration;
- ability to prepare clear and concise reports, supervise staff and coordinate administrative activities;
- high level of computer literacy, in particular, experience in computerized accounting systems and software;
- good knowledge of MS Office specifically EXCEL;
- knowledge of IOM accounting systems, software and procedures a distinct advantage.
- Languages Fluency in English is required.
- Working knowledge of Arabic an advantage.
How to apply:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by December 10, 2013 at the latest, referring to this advertisement.
For further information, please refer to: http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html In order for an application to be considered valid, IOM only accepts online profiles duly filled in and submitted with a cover letter not more than one page specifying the motivation for applications.
Only shortlisted candidates will be contacted. You can track the progress of your application in your personal application page in the IOM e-recruitment system.
Posting period: From 26.11.2013 to 10.12.2013 Requisition: SVN 2013/57 (O) – Administrative and Finance Officer (Grade Equiv. P1) - Sana'a, Yemen (54529209) Released Posting: SVN 2013/57 (O) - Administrative and Finance Officer (Grade Equiv. P1) - Sana'a, Yemen (54529210) Released
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