Job: Resource Management Assistant

Location: Chennai, India 
Deadline: Tuesday, 05 November 2013 

Description

Background / General description:

ITS's Financial Management team (ITSRM) at Washington DC provides resource management for a complex operational budget, including budget planning and formulation, monitoring, rate setting and staffing. This is a centralized unit responsible for providing financial oversight across ITS including resource allocation in an effective and efficient manner that is aligned with the Bank's and ITS's strategic and emerging priorities. ITSRM-Chennai provides transaction cross support to ITSRM Washington. ITSRM Chennai would interact with ITSRM Washington on a day -to - day basis and ensure that the transactions are processed without errors.

JOB PURPOSE

Create and maintain contracts and payment requests within the SAP framework, process all quick POs and requisition, enter and process requests for payment to vendors for all contract types (process Service entry sheets) and track procurement in purchase log (excel spreadsheet).

Note:

If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 2 year term appointment.

Duties and Accountabilities:

• Assist the Financial Management team with certain day-to-day RM functions involving procurement, and invoice payment.
• Manage all transaction requests from clients, review and process such requests efficiently in accordance with the procurement and accounting guidelines and agreed SLA with clients.
• Assist Budget officers by providing the required supporting documentation in support of payment/POs
• Monitor and provide weekly reports on procurement requests and invoice payment;
• Compilation of the relevant documents to serve as back up documents for any requiring audit;
• Actively participate in various other tasks as may be assigned from time to time.
• Works independently on routine issues, seeking guidance on complex projects/issues from senior staff.
• Prepare process documentation for existing/new processes.
• Provide transaction processing support to ITS HQ units by following the established procedures.
• Perform vendor account reconciliation as and when required.
• Handle additional assignments as and when provided.

Selection Criteria:

Key performance attributes:

• A Bachelors degree in accounting/finance/commerce
• A minimum of two years relevant experience preferably with a multinational organization.
• Ability to process transactions, meeting turn around time service standards with high accuracy.
• Full proficiency in Microsoft Windows applications, namely Excel, Word and Power Point. Demonstrated ability to learn new technology quickly and effectively use it for maximum productivity.
• A proven track record of problem solving skills in an automated accounting environment; Experience with SAP enterprise resource planning system R3 is desirable, but not required.
• Strong communication skills to present oral and written analyses.
• Exhibit a personality that enables the incumbent to be client focused, flexible and an excellent team player. Ability to effectively work with other staff in the department and elsewhere in the Bank.

PERSONAL SKILLS

• Person must be energetic and dedicated to the organization and assigned tasks. Value team work, be willing to learn new skills, be very detailed oriented, and must know how to work in a diverse environment.
• It is expected that the person communicates well, ask questions, take initiatives, and is able to meet the given deadlines.

More Info and Application