Job: Receptionist

Location: Dubai, United Arab Emirates 
Deadline: Thursday, 10 October 2013 

Description

Background / General description

The International Finance Corporation (IFC), a member of the World Bank Group, is a global investor and advisor committed to promoting private sector development in emerging markets.

Duties and Accountabilities

The receptionist will work primarily, though not exclusively, in the reception area of the office and will work closely with all staff members and visitors. Principal Accountabilities

1. Telephone:

• Answer, screen and channel incoming calls.
• Receive Visitors/Vendors.

2. Booking:

• Assign duties, whilst keeping a record of the drivers' whereabouts and activities.
• Assist in travel arrangements and hotel reservations for visiting missions and consultants.
• Assign meeting rooms upon the request of staff.

3. Payments:

• Receive courier invoices, sort and check the courier bills before payment, and prepare the payment memo with the relevant charge codes.
• Receive, sort, distribute, and follow up on payments for mobile personal calls and prepare the payment memo for the finance department to handle.
• Receive, sort, check the accuracy of the local office phone lines, and prepare the payment memo with the relevant charge codes.

4. Administrative tasks:

• Keep track of daily newspaper subscriptions, delivery and distribution.
• Handle all incoming and outgoing courier/pouch and ensure staff provide the relevant charge codes, whilst keeping courier track and trace lists updated.
• Update the staff contacts list & telephone lists and distribute periodically.
• Responsible for the stationary supplies and order.
• Assist with typing, photocopying, faxing etc. as required
• Accepts ad-hoc tasks assigned.

Selection Criteria

1.Bachelor degree preferred

2.Excellent knowledge of Arabic and English, both written and verbal

3.Minimum one-year work experience in telephone screening, and/or secretarial workflow and skills (typing, filing, meeting arrangement and general administration).

4.High level of inter-personal skills in a multicultural environment

5.Computer literacy (word processing, spreadsheets)

6.A high level of integrity and reliability

7.Ability to work overtime if and when required

More Info and Application