Department/ Office
United Nations Environment Programme
Duty Station
NAIROBI
Posting Period
9 October 2013-8 November 2013
Job Opening number
13-PGM-UNEP-30667-R-NAIROBI (X)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organizational Setting and Reporting
The United Nations Environment Programme (UNEP) is the United Nations system's designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. UNEP Division of Environmental Law and Conventions (DELC) identifies synergies and promotes the substantive collaboration among Multilateral Environmental Agreements (MEAs). DELC also encourages interlinkages between UNEP's programme and those of MEAs www.unep.org/dec/). This position is located in the United Nations Environment Programme, Division of Environmental Law and Conventions at the Nairobi duty station.
Responsibilities
Under the supervision of the Programme Officer, the incumbent will carry out the following duties:
Provides full range of programme/project management and implementation assistance at all phases of the programme/project cycle for typically, a large and highly complex component of the departmental programme/project initiatives, seeking guidance only in exceptional circumstances;
Researches, compiles, analyses, summarizes, and presents basic information/data on wide range of programmes/projects and related topics, highlighting noteworthy issues/trends for consideration; Tracks resolutions and other legislative decisions that affect programme/project content and oversees the preparation of the relevant database(s); Reviews, appraises and revises all submissions for substantive programmes/projects, ensuring compliance with guidelines and programme/project objectives; Identifies problems/issues, seek clarification from departments, assess replies, and prepares a summary with suggestions for further action; Works with funding agencies in arranging financing modalities; obtains requisite clearances; ensures establishment of proper monitoring systems through scheduled reporting, review meetings and missions; Drafts budget and forecast based on submissions; prepares monitoring checklists, identifying stages of programme/project development, funding source, inputs by reviewing internal and external bodies, and follow-up actions required; Monitors budgetary commitments, including verification of charges and obligation documents in IMIS for all financial transactions; Prepares periodic budget revisions and ensures appropriate resource allocations; reconciles accounts with amended budget; Evaluates trends of financial implementation and makes recommendations; Prepares newsletters on programme/project-related activities; drafts inputs for a wide range of documents/reports, briefings/debriefings and correspondence; Serves as focal point for coordination, monitoring and expedition of implementation activities and participates in programme/project evaluation; Monitors implementation at all stages to ensure work is proceeding according to established plans; liaises with diverse organizational units to initiate requests; Prepares standard terms of reference against programme/project objectives, obtains necessary clearances, processes and follows-up on administrative actions and resolves issues related to project implementation; Arranges for formal closures of projects, final budget revision, transfer of equipment, clearance, publication and distribution of final report; Provides secretariat services to committees and ad hoc tasks forces, drafts and circulates agenda notes to members/participants; Assembles background documentation; drafts minutes of the meeting; Monitors follow up actions; May undertake mission/field work in support of above activities; Establishes internal databases; Sets up, files, stores and manages data and information relevant to the scope of programme/project activities; Supervises office support staff; Performs other duties as assigned.
Competencies
Professionalism: Knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units. Ability to identify, independently assess, formulate recommendations and/or resolve a wide range of issues/problems, undertake research and gather information from standard sources and to work well with figures including ability to analyze and understand financial data. Ability to design information data bases from multiple sources into an integrated programme evaluation system. Ability to direct, supervise and train office support staff. Demonstrated ability to apply judgment in the context of assignments given and discretion, resourcefulness and ability to deal proactively and tactfully with offices throughout the organization. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Education
Completion of secondary education or equivalent is required. Supplementary courses/training in programme/project operations, administration, human resources or related area is desirable.
Work Experience
A minimum of ten (10) years of progressively responsible experience in programme/project operations, administration, human resources or related area is required.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.
Assessment Method
Evaluation of qualified candidates for this position may include a substantive assessment which will be followed by a competency-based interview.
Special Notice
This position is open for recruitment for an initial period of one year and may be subject to extension. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided.
If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please seek technical assistance through the Inspira "Need Help?" link.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
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