Job: Finance Assistant (GRC)

FINANCE ASSISTANT (GRC) (EURO/13/TASR51)

29 October 2013

The mission of WHO is the attainment by all peoples of the highest possible level of health.

Vacancy Notice No:EURO/13/TASR51

Title: Finance Assistant (GRC)

Grade: G5

Contract type: Temporary Appointment under Staff Rule 420.4

Duration of contract: to 30 June 2015 (1) See Additional Information below

Date: 29 October 2013

Application Deadline: 18 November 2013

Duty Station: Athens, Greece

Organization unit: EURO Europe Regional Office (EU/RGO), EU/DSP Health Systems and Public Health (EU/DSP)

Health Reform Support Project (HRSP)

OBJECTIVES OF THE PROGRAMME :

Purpose of the position : As part of a team, the incumbent performs a variety of secretarial, financial, administrative, coordinating and monitoring services to ensure the efficient daily running of the Health Reform Support Project (HRSP) and in support of project/programme activities.

Description of duties:

As part of the HRSP project team, under the general supervision of the Sr Advisor, the incumbent performs a variety of financial, administrative, coordinating, monitoring and secretarial services in support of the project's activities. This includes the following main duties:

• Provides support with the management of the Imprest account, financial documentation, records and reporting as well as cash/advance reconciliations, overseeing cash and bank balances and checking all payments authorized thereof. Monitors income and expenditure recording, receives and distributes funds to WHO counterparts, makes accounts reconciliation within the project and with EURO. Organizes vendor payments, processes and monitors all requests for payments (travel advances and claims, payment requests, payment orders, internal commitments, etc.) against PTAEO numbers provided. Monitors financial transactions between the relevant bank/s and the project and makes regular cash and bank transfer reconciliations. Maintains regular contacts with national banks and other financial institutions to obtain day-to-day information on exchange rates, changes in procedures and regulations.
• Using the GSM, monitors availability of funds for project/programme budget levels and financial expenditures, according to the approved country work plan. Provides support during all planning, monitoring and evaluation exercises.
• Provides administrative coordination of financial and, as required, administrative and logistical aspects of the organization of meetings held in connection with the project.
• Establishes and maintains an on line monitoring tool for the oversight of on-going project collaboration with counterparts, WHO Collaborating Centres and other international organizations.
• Provides general administrative support as appropriate, including calendar coordination and preparation of official correspondence.
• Assists in the preparation of standard contracts (APW, DFC, etc.), recruitment of consultants and temporary advisers, designation/redesignation of WHO Collaborating Centres, and arrangements of study tours and duty travel.
• Advises, briefs and trains local staff on all financial issues pertaining the office.

REQUIRED QUALIFICATIONS

Education:

Essential:

• Equivalent to graduation from secondary school or equivalent technical or commercial school and preferably specialized training in finance/administration/management related fields.

Desirable:

• Equivalent to Bachelor's degree, preferably in finance/administration related fields.

Skills:

Essential: Training in accounting. Work with computerized systems and databases. Administrative training.

COMPETENCIES

: see WHO Global Competencies model at http://www.who.int/employment/competencies/en,

• Communicating in a credible and effective way
  : Being the first point of communication with the project, good communication skills are essential and will impact on the WHO/EURO and the project's image.
• Fostering team integration and teamwork
  : This is an essential trait for the environment in which the incumbent is operating.
• Producing results
  : A systematic and efficient approach to work is very important in this position; as well as having initiative and taking responsibility for own work.
• Ensuring effective use of resources
  : The incumbent needs to manage well her/his own time and all the resources given.
• Respecting and promoting individual and cultural differences
  : The incumbent works in an international team and constantly communicates with a large international office.
  Experience:
  Essential: Considerable and progressively responsible experience in the finance/administrative field. Bookkeeping experience (minimum 2 years).
  Desirable: Experience within WHO and/or UN.
  Languages:
  Essential: Excellent knowledge of English and Greek (reading, writing and speaking).
  Desirable : Knowledge of other WHO/EURO languages.
  Additional Information:
  (1) Extension beyond 30 June 2015 is subject to: a) satisfactory performance, b) continued need for the function, and c) availability of funds.
  Similar posts may be filled using this vacancy notice.
  This is a LOCAL vacancy and as such, only qualified applicants residing within commuting distance of Athens will be considered. WHO does not cover any expenses related to participation in tests and/or interviews. Long-listed candidates will be contacted to sit a written test for language and PC skills. Successful test candidates will be invited to a competency-based interview.
  Final grade according to qualifications and test results (if applicable.
  Annual salary:
  (Net of tax)
  EUROS 29 643 at single rate
  Euro 1675 net per annum per child up to 6 children with primary dependants
  Online applications are strongly encouraged to enable WHO to store your profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment . The system provides instructions for online application procedures.
  All applicants are encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.
  WHO is committed to workforce diversity.
  Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration will be contacted.
  WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
  
  
  More Info and Application