Job: Customs and Airlines Publications Assistant

Location: Bern, Switzerland
Deadline: Wednesday, 04 December 2013

Vacancy Announcement No: UPU/13/G6/FT-C/25

Title: Customs and Airlines Publications AssistantGrade: G6Type of contract Fixed-Term (Core) AppointmentDuration: three years

Publication Date: 23 October 2013

Application Deadline: 4 December 2013Organizational Unit: Operations and Technology Directorate (DOT)Customs and Airlines ProgrammeDuty Station: Bern SwitzerlandScheduled date for taking up appointment: as soon as possible

Organizational Context:

The Universal Postal Union (UPU), with its headquarters in the Swiss capital Berne, is the primary forum for cooperation between postal sector players. It helps to ensure a truly universal network of up-to-date products and services.The main role of this position are to:- Maintain and publish UPU publications and information relating to customs and airlines.- Assist in carrying out other programme-related administrative tasks.

Main duties:

1. For technical data, information and publications issued by the programme (see list of publications below):

• Ensures that publications are kept up to date.
• Prepares and processes questionnaires and all incoming and outgoing correspondence relating to the maintenance of the information database and publications mentioned below.
• Extracts and checks useful information.
• Controls and ensures the coherence of data (figures, rules, lists of products, countries, etc.) to be found in the publications.
• Ensures that the publications are available on the UPU website and on CD-ROM.
• Provides assistance to the programme manager to modernize the publications (development of new tools, systems, electronic publications).

List of publications:

• WCO-UPU Postal Customs Guide
• Postal Export Guide - Customs Matters Guide
• Postal Export Guide - Electronic List of Prohibited and Restricted Articles
• Postal Transport Guide
• General List of Airmail Services (List CN 68)
• List of Airmail Distances

2. Calculates and publishes the yearly basic airmail conveyance rates and yearly internal air conveyance dues.3. Provides administrative support for the Customs and Airlines Programme.

• Handles general administrative functions such as performing standard translations and/or liaising with the translation services. Drafts, formats, prints and sends other Programme-related correspondence, publications and documents and liaises with other International Bureau services for this purpose.
• Assists in the drafting of meeting documents (Postal Operations Council and working groups attached to the Programme).

QUALIFICATION AND SKILLS REQUIRED

Education:

• Achieved secondary school studies.

Experience:

• At least six years' experience and knowledge in the field concerned (postal regulations/publications).

Technical knowledge:

• Excellent knowledge of Microsoft Office tools such as Word, Excel, Outlook and PowerPoint.
• Writing skills for standard correspondence.
• Practical knowledge of the postal field and of UPU bodies would be an advantage.
• Knowledge of International Bureau standards for documents and correspondence would be an asset.

Skills and abilities / competencies:

• Organizational skills and the ability to work independently under pressure and within strict deadlines.
• Ability to work productively and harmoniously with people of different backgrounds.
• Ability to show initiative and to take responsibility for producing results.
• General IT literacy and the ability to work in a modern IT environment, with a willingness to learn to use new electronic information tools.

Language skills:

• Proficiency in English or French and the ability to communicate in the other language.
• Knowledge of other languages, particularly those used in the United Nations system, would be an asset.

Annual salary: (Net of tax)

82248 CHF

More Info and Application