Location: Yangon, Myanmar
Deadline: Monday, 14 October 2013
Description
Deadline: Monday, 14 October 2013
Description
Vacancies Roster
Vacancy Details DISCLAIMER: The screening of your application will be conducted based on the information in your profile. Before applying, we strongly suggest that you review your profile to ensure completeness, especially the education and experience sections. Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement. Details
Vacancy code: VA/2013/B5506/4010
Position title: Administrative Assistant (Facility Management)
Level: ICS-5
Department/office: AEMO, Myanmar
Duty station: Yangon, Myanmar
Contract type Contract: Local ICA Support
level: LICA-3
Duration: 1 year (possibility of extension subject to fund availability and satisfactory performance) Application period 01-Oct-2013 to 14-Oct-2013 Print
United Nations Core Values: Integrity, Professionalism, Respect for Diversity Apply Now
Background Information - UNOPS
'UNOPS plays a critical role in providing management services for our life-saving, peacebuilding, humanitarian and development operations.' -Ban Ki-moon, United Nations Secretary-General UNOPS mission is to expand the capacity of the UN system and its partners to implement peacebuilding, humanitarian and development operations that matter for people in need.
Working in some of the world's most challenging environments, our vision is to always satisfy partners with management services that meet world-class standards of quality, speed and cost effectiveness. UNOPS provides services in sustainable infrastructure, sustainable procurement and sustainable project management, with projects ranging from building schools, roads, bridges and hospitals to procuring goods and services and training local personnel. By assisting UN organizations, international financial institutions, governments and other development partners, UNOPS makes significant, tangible contributions to results on the ground. We employ more than 6,000 personnel annually and on behalf of our partners create thousands more work opportunities in local communities. Through our headquarters in Copenhagen, Denmark and a network of regional and country offices, we oversee activities in more than 80 countries. UNOPS is committed to achieving a truly diverse workforce.
Background Information - Myanmar
Myanmar UNOPS Myanmar develops, supports and oversees a portfolio of programmes and projects in Myanmar which focus on post-disaster recovery, health programmes and food security. UNOPS Myanmar ensures that synergies between programmes and projects are effectively developed. UNOPS is also expanding its infrastructure and procurement services in Myanmar. The UNOPS Myanmar portfolio currently includes fund management of the multi-donor Three Millennium Development Goals Fund (3MDG) and the Livelihoods and Food Security Trust Fund (LIFT). In addition, UNOPS is the Principal Recipient of the Global Fundt
- Fight AIDS, Tuberculosis and Malaria grants to Myanmar (PR-GFATM). UNOPS Myanmar plays a critical role in ensuring quality services to UNOPS' partners that meet stringent requirements of speed, efficiency and cost effectiveness. It is also responsible for liaison with Government counterparts, Donors and UN Agencies.
Background Information - Job-specific
The Myanmar Operations Centre (MMOC) has been established to support, develop and oversee the UNOPS portfolio of programmes and projects in Myanmar and to ensure that synergies between programmes and projects are effectively developed. The MMOC plays a critical role in ensuring quality services to UNOPS partners meeting stringent requirements of speed, efficiency and cost effectiveness. It is also responsible for liaison with Government counterparts, Donors, and UN Agencies The MMOC portfolio currently comprises several programmes and projects, including fund management of the multi-donor Three Diseases Fund, the Livelihoods and Food Security Trust Fund and the Joint Initiative on Maternal and Child Healthcare. In addition, UNOPS is the Principal Recipient of the Global Fund to Fight AIDS, Tuberculosis and Malaria grants to Myanmar. In order to effectively and optimally utilize funds under UNOPS management, it is important that the MMOC establishes a strategy for the consolidation of critical administration and oversight functions. In this manner, UNOPS will be able to function in a cost-effective manner and build grounds for a stronger UNOPS presence in Myanmar. This position will be instrumental in strengthening the support function of MMOC.
Functional Responsibilities
Under the overall supervision of the Head of Support Services and the technical supervision of the Administrative Analyst, the Administrative Assistant (facility Management) shall manage some key administrative functions of MMOC. In performing the seactivities effectively, the Administrative Assistant works under the technical guidance of the Administrative Analyst performing the following duties:
- Responsible for property maintenance including scheduled cleaning, building repairs and enhancements, landscaping, storage management and outsources canteenfacilities.
- To prepare overall building checklist by daily basic and if needed do the repair to coordinate with Administrative Analyst and monitor the repair.
- Submit requests for deferred maintenance projects, as well as meet with architects and engineers to review plans and projects.
- Prepare work orders and/or coordinate and supervise the work of outside contractors and vendors such as carpentry,plumbing, heating, ventilating, electrical, air conditioning, auto mechanic,and inspect for completion of assignment.
- Identifying maintenance needs for the building and coordinating repair work. In accordance with the maintenance plan, coordinating maintenance of the building generators and refueling.
- Ensuring timely attendance to plumbing problems and availability of sufficient water supply in the buildingat all times
- Ensuring adequate lighting in and around the compound.
- Ensuring cleanliness of the building through supervision of cleaners.
- Ensuring timely collection of garbage from the premises. Interacting with maintenance service providers of different services.
- Ensuring proper maintenance and safe and secure storage of all officee quipment and property
- Assessment and requisition of supply needs for office premises Receipt of goods and equipment for the office, inspection and report preparation Prepare and maintaining records and writing reports.
- Determining the condition of existing buildings,identifying and analyzing defects, including proposals for repair.
- Advising on the management and supervision of maintenance of buildings.
- Overseeing and supervising the installation of building systems and specifying maintenance and operating procedures.
- Ensuring that the design and maintenance of building systems meets legislative and health and safety requirements.
Other Assistance
Ensure support to team's needs with smooth office automation Perform other duties, as assigned
Competencies Professionalism
Ability to conduct independent research and analysis, identify issues, and recommend solutions; proven analytical skills.
Familiarity with UN and UNOPS rules, regulations and policies.
Ability to work systematically, accurately and under pressure.
Ability to take initiatives when required with maturity of judgment.
Planning and organizing - Ability to establish priorities and to plan, coordinate and monitor own work plan and those under his/her supervision.
Result-oriented - Ability to focus on the result for the clients and respond positively to feedback
Client orientation - Ability to identify clients' needs and appropriate solutions;
ability to establish and maintain productive partnerships with clients.
Communication - Proven ability to write in a clear and concise manner and to communicate effectively orally.
Excellent command of English and Myanmar language.
Teamwork - Strong interpersonal skills and; ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment and different stake holders with sensitivity and respect for diversity.
Analyzing Skills – Ability to make rational judgments for the available information and analysis and probe for further information or greater understanding of a problem and present with alternative options
Self- reliant: Ability to act independently with a minimum of supervision. S
pecific assignments may be reviewed while in progress; however the majority is reviewed on completion.
Routine duties are performed independently.
Technological awareness - Excellent computer skills and ability to use software tools to present data clearly and concisely; Good working knowledge of MS Office applications including proficiency in Excel, Spreadsheets & Database Software
Education/Experience/Language requirements a. Education
- Secondary education required. Bachelor degree in business or public administration is an asset. b. Work Experience
- At least 5 years of work experiences in the required field of operations management Experience in the usage of computers and office software packages.
c. Languages
- Fluency in written and spoken English & Myanmar Language is required.
Additional Considerations
- Please note that the closing date is midnight Copenhagen time (CET) Applications received after the closing date will not be considered. Only those candidates that are short-listed for interviews will be notified. Qualified female candidates are strongly encouraged to apply. For staff positions UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
- The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS. It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.
Contract type, level and duration Contract type: Local Individual Contractor Agreement Contract level: LICA-3 Contract duration: 1 year (possibility of extension subject to fund availability and satisfactory performance) 'THIS IS A LOCAL POSITION. ONLY MYANMAR NATIONALS ARE ELIGIBLE TO APPLY.
ALL OTHER APPLICANTS WILL BE REJECTED.' For more details about the ICA contractual modality, please follow this link:
http://www.unops.org/ENGLISH/WHOWENEED/CONTRACT-TYPES/Pages/IndividualContractor-Agreements-ICAs.aspx Apply Now
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